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HomeMy WebLinkAbout2018-01-25 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Edina Art Center Studio 14 4701 W. 64th Street Edina, MN 55435 Thursday, January 25, 2018 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes, Arts & Culture Commission 2017-12-21 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2018 Arts & Culture Commission Work Plan B.Frauenshuh Plan for Grandview Site VII.Correspondence And Petitions A.ETC Comprehensive Plan Sub-Committee-Information Request VIII.Chair And Member Comments IX.Sta3 Comments A.Elections X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli5cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 25, 2018 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission 2017-12-21 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve the minutes from the December 21, 2017 regular meeting of the Arts & Culture Commission. Thank you. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission 2017-12-21 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Arts and Culture Commission Edina Art Center Studio 14 December 21, 2017 4:30 p.m. I. Call To Order Chair Anne Miller called the meeting to order at 4:34 p.m. II. Roll Call Commissioners Present: Stella Chaffee, Susan Chandler, Douglas Hegley, Heather Isaacs, Ray Meifert, Anne Miller and Russ Rubin, Steve Suckow. Commissioners Absent: Cheryl Gunness. Student Commissioners Present: Jane Howe. Student Commissioners Absent: Brooke Sheehy Staff Present: Michael Frey, General Manager, Edina Art Center. Community Present: Sheila Berube, Planning Commission III. Approval of Meeting Agenda Motion by Commissioner Chandler with a second by Commissioner Rubin to approve the meeting agenda. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Rubin with a second by Commissioner Hegley to approve the meeting minutes. Motion carried. V. Community Comment Planning Commissioner Sheila Berube re-introduced herself to the Arts & Culture Commission. VI. Reports/Recommendations A. 2018 Work Plan Staff Liaison Frey reported that the Council approved 2018 ACC Work Plan was included in the December packet. Frey asked if there were any questions or comments. Questions were asked on Initiative #8, Relationship between the City and the Sousa Band and Initiative #2, the 2018 Comprehensive Plan. Frey stated the Sousa Bank item may be taken care of by an MOU as the City has with the Edina Crime Prevention Fund and Edina Fall into the Arts. Questions on the Comp Plan were directed to Ms. Berube. Ms. Berube encouraged the Commission to write a new chapter on arts and culture for the City. Draft Minutes☒ Approved Minutes☐ Approved Date: Commissioner Chaffee recommended each commissioner write notes and thoughts on a new chapter and submit them to the Staff Liaison. The comment was well received. Commissioner Meifert inquired about the Valentine’s Concert now that Tin Fish is no longer operating at Braemar Clubhouse. Frey stated the Braemar works with licensed caterers and he would explore options for the event. Commissioner Chandler inquired about the Author’s Studio and the requirements for the Commission in regards to the literature program. Frey stated The Author’s Studio is programmed through 2018. VII. Correspondence and Petitions Commissioner Gunness was not in attendance to report on Public Art Edina. Staff Liaison Frey gave a brief report on the March 1 Panel Discussion entitled “What Can Public Art Do for a Community” hosted by Commissioner Douglas Hegley. The panel will be from 6:30 – 8:00 p.m., Thursday, March 1 at the Normandlae Auditorium at the Edina Community Center. Chair and Member Comments Chair Miller wished everyone a happy and joyful holiday season and thanked everyone for their service. VIII. Staff Comments Staff Liaison Frey reported three items: a. Commissioners are receiving letters at this time regarding re-appointment. Elections are held in February of each year. Chair Miller has served her Chair term-limit. b. Ray Meifert was applauded for his six years of service on the Commission. Meifert developed a strategy for fundraising for the Commission; served on the Grandview Task Force; and served as Chair of the Commission for two years. c. Staff Liaison Frey read an e-mail from Economic Development Manager Bill Neuendorf regarding the Grandview District and Frauenshuh Real Estate. IX. Adjournment Commissioner Rubin motions to adjourn with a second by Commissioner Hegley. Motion carried. The December 2017 Arts & Culture Commission meeting was adjourned at 5:29 p.m. Date: January 25, 2018 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:2018 Arts & Culture Commission Work Plan CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action required on this item. INTRODUCTION: Please find the Arts & Culture Commission 2018 Work Plan attached. The Commission will review plans for the Grandview project by Frauenshuh and the City of Edina. Initiative 1 on the Work Plan. The Commission will discuss the Comprehensive Plan and the writing of a new chapter for arts and culture in the City of Edina. Thank you. ATTACHMENTS: Description 2018 Arts & Culture Commission Work Plan Approved by City Council 2017.12.05 Arts and Culture Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 20 hrs ☐ CTS (including Video) ☒ Other Staff: 20 hrs Make recommendations for and provide tactical support for design and fundraising for a new Art Center. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 20hrs ☒ CTS (including Video) ☒ Other Staff: Hrs_____________ Assist as requested with the City of Edina 2018 Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) Target Completion Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Approved by City Council 2017.12.05 ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Date Initiative Type ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available ($10,000) Funds are available for this project. ☒ Staff Liaison: 75 hrs ☒ CTS (including Video) 3 hrs ☒ Other Staff: 10 hrs Park Maint. Coordination of the public art program for 2018 and make recommendations to Council on future changes. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 12/31/2018 and ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 30 hrs ☒ CTS (including Video) 10 hrs ☐ Other Staff: Hrs_____________ Annual Juried Show • Create subcommittee to help with coordination ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Valentine Concert ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Approved by City Council 2017.12.05 Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Author Studio • Create subcommittee to help with coordination • Locate authors ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Art Exhibits • Create subcommittee to help with coordination • Table Event • Volunteer as Greeters ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Make recommendations to Parks and Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Approved by City Council 2017.12.05 Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: ☐ CTS (including Video): ☐ Other Staff: Hrs_____________ Study and report on the idea of the Art Center becoming a stand alone non-profit organization. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☒ Oct ☐ Nov Council Comments: Date: January 25, 2018 Agenda Item #: VI.B. To:Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Frauenshuh Plan for Grandview Site Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action required on this item. INTRODUCTION: Please review the proposed plan presented by Frauenshuh Commercial Real Estate for the former public works site at Grandview. Thank you. ATTACHMENTS: Description Frauenshuh Plan for Grandview Site Date: January 25, 2018 Agenda Item #: VII.A. To:Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:ETC Comprehensive Plan Sub-Committee- Information Request Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action required on this item. INTRODUCTION: Energy & Transportation Commission Staff Liaison Mark Nolan has sent questions to all City of Edina Commissions. The ETC Comprehensive Plan Sub-Committee would like answers from the Arts & Culture Commission to these questions. Please send answers by e-mail to Michael Frey, Staff Liaison. Thank you. ATTACHMENTS: Description ETC Comprehensive Plan Sub-Committee-Information Request From: Lori Richman [mailto:lrichman@qbp.com] Sent: Tuesday, January 23, 2018 8:20 AM To: Mark K. Nolan Cc: Mindy Ahler (mindy@coolplanetmn.org); Bocar Kane (bocarkaneb@gmail.com); Surya Iyer (suryaiyer@yahoo.com) Subject: Re: ETC Comprehensive Plan Sub-Committee: Request for meetings with other commissions / boards Thanks Mark, Here are the questions: 1. What are the highest level/biggest picture issues or areas-of-focus for your Commission in the coming 10 years that you would like the Transportation Commission to be aware of? 2. Are any of those issues impacted by, or do they have an impact on, transportation in Edina, and if so, which ones? 3. As a commission member and as a resident of Edina, what are your biggest concerns about transportation, whether motorized or “active” (biking/walking), private or public in our city? 4. Are there ways you would like our commissions to work together in the coming years, and are there specific goals you have for which you would like ETC involved? Also, Mark, I noticed that the state of New Jersey passed a drivers’ ed bill to now include Bike Safety in Drivers Ed curriculum! Since we just talked about this with Antonio, I’d love to hear from Nick Mason about how we might engage with him to push this in Minnesota. Would you mind sending this out to the rest of the commission? Thanks so much! http://bikeleague.org/content/new-jersey-passes- drivers-education-bill-bike-safety- info?utm_source=Bicycle+Friendly+America&utm_campaign=f318a7ab88- EMAIL_CAMPAIGN_2017_12_22&utm_medium=email&utm_term=0_7b4ab70cf6-f318a7ab88- 138262613 Hope you fared well in the snow! Sure is beautiful out! -Lori Date: January 25, 2018 Agenda Item #: IX.A. To:Arts and Culture Commission Item Type: Other From:Michael Frey, Art Center General Manager Item Activity: Subject:Elections CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action is required on this item. INTRODUCTION: According to the Arts & Culture Commission Bylaws, election of officers is held in February each year. Chair Anne Miller has served the maximum number of terms allowed. The Commission will need to elect a chair and vice-chair to serve as officers.