HomeMy WebLinkAbout2018-02-22 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Edina Art Center Studio 14
4701 W. 64th Street Edina, MN 55435
Thursday, February 22, 2018
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes, Arts & Culture Commission 2018-01-25
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant issues
or concerns. Individuals must limit their comments to three minutes. The Chair may limit the
number of speakers on the same issue in the interest of time and topic. Generally speaking, items
that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Elections
B.2018 ACC Work Plan - Comp Plan
VII.Chair And Member Comments
VIII.Sta. Comments
IX.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli2cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: February 22, 2018 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Minutes, Arts & Culture Commission 2018-01-25 Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please review the minutes from the January 25, 2018 regular meeting of the Arts & Culture Commission and
make a motion to approve the minutes. Thank you.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes, Arts & Culture Commission 2018-01-25
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Arts and Culture Commission
Edina Art Center Studio 14
January 25, 2018
4:30 p.m.
I. Call To Order
Vice-Chair Susan Chandler called the meeting to order at 4:38 p.m.
II. Roll Call
Commissioners Present: Stella Chaffee, Susan Chandler, Cheryl Gunness, Douglas Hegley, Heather Isaacs, Ray
Meifert, Russ Rubin and Steve Suckow.
Commissioners Absent: Anne Miller.
Student Commissioners Present: Jane Howe, Brooke Sheehy.
Staff Present: Michael Frey, General Manager, Edina Art Center.
Community Present: Sheila Berube, Planning Commission
III. Approval of Meeting Agenda
Motion by Commissioner Rubin with a second by Commissioner Chaffee to approve the
meeting agenda. Motion carried.
IV. Approval of Meeting Minutes
Motion by Commissioner Rubin with a second by Commissioner Suckow to approve the
meeting minutes. Motion carried.
V. Community Comment
Sheila Berube re-introduced herself to the Commission.
VI. Reports/Recommendations
A. 2018 Arts & Culture Commission Work Plan – Initiative 2, Comp Plan
Planning Commissioner Sheila Berube began the discussion on the Comprehensive Plan. The Staff Liaison handed
out information on the Comp Plan with steps to complete for each commission. A workshop was held before
the Planning Commission meeting on Wednesday, January 24. There were common themes to the questions
among Commissions.
Commissioner Rubin noted that most plans have quite a bit of data and maps. He asked the question how do we
get what we want.
Draft Minutes☒
Approved Minutes☐
Approved Date:
Commissioner Berube answered that it is overwhelming how much paper is produced. She stated a crisp, 3-page
executive summary would be sufficient. She commented that Housing is 150 pages long and asked do you really
use something that large. Discussion commenced about how best to integrate art and culture.
Commissioner Rubin will create a straw man for the February ACC meeting and will present it next month.
Commissioner Meifert commented on plans being put together that are never used, which communicates
something should be done differently and actionable. Commissioner Berube stated the Comp Plan is required by
Met Council and should have broad interconnectivity of general utilities, sewer, etc., expecting growth in the
city. The Plan should thoroughly articulate a vision throughout the commissions with a 3 page executive
summary being most beneficial.
Commissioner Chandler asked that the arts and culture working group inventory be sent to all commissioners.
Commissioner Hegley offered that as the arts are an economic driver to not include it would be a mistake,
especially in the quality of life in the vision. Commissioner Berube noted it is also a good marketing tool.
The Commission set the February 22 meeting as a 2 hour Comp Plan meeting from 4:30 – 6:30 p.m. with
Commissioners coming back to the March meeting and merge information with everyone’s input.
Discussion of how vast art programming and the culture is in the City of Edina. Tasks – Commissioner Rubin
will sketch out a three page document; Staff Liaison Frey will send to everyone with the Arts & Culture
Inventory; Frey will help source photos; February will be brainstorming session. Commissioner Hegley offered
to moderate session.
B. Frauenshuh Plan for Grandview Site
Commission as a whole likes the art center location, the size of 20,000 sf, serious green space, good for public
art like at the Walker Art Center, a public art green space.
Motion by Commissioner Chandler with a second by Commissioner Hegley: All in favor of coming
together in support of the visual presentation of the potential new art center offered by
Frauenshuh. Motion carried unanimously.
VII. Correspondence and Petitions
Discussion of ETC Comprehensive Plan Sub-Committee: Request for meetings with other boards/commissions
with questions sent by ETC Staff Liaison Mark Nolan. There is concern on the part of the ETC of transportation
in the Grandview District with new construction.
The ETC is supportive of the Grandview plan in general and the new art center noting it is difficult to get
around the district. The ACC looks forward to relying on the expertise of the ETC to carefully study this area
for the new art center. Commissioner Hegley noted that the ACC’s role is to add value as part of our vision to
other commissions.
VIII. Chair and Member Comments
No new comments.
IX. Staff Comments
No comments.
Draft Minutes☒
Approved Minutes☐
Approved Date:
X. Adjournment
Motion to adjourn by Commissioner Rubin with a second by Commissioner Suckow. Motion
carried.
The January 2018 Arts & Culture Commission meeting was adjourned at 5:52 p.m.
Date: February 22, 2018 Agenda Item #: VI.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Elections Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
According to ACC By-Laws, the Arts & Culture Commission will hold election of officers in February of each
year. The Chair will ask for nominations of individuals from the floor for chair. The Commission will vote and
approve the individual. Elections for vice-chair will then occur and the Commission will vote to approve the
individual.
INTRODUCTION:
Date: February 22, 2018 Agenda Item #: VI.B.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:2018 ACC Work Plan - Comp Plan Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
There is no action needed on this item.
INTRODUCTION:
The 2018 Work Plan for the Arts & Culture Commission is included in the packet for discussion of the 2018 City
of Edina Comprehensive Plan.
ATTACHMENTS:
Description
2018 ACC Work Plan
Approved by City Council 2017.12.05 Arts and Culture Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 20 hrs ☐ CTS (including Video) ☒ Other Staff: 20 hrs Make recommendations for and provide tactical support for design and fundraising for a new Art Center. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 20hrs ☒ CTS (including Video) ☒ Other Staff: Hrs_____________ Assist as requested with the City of Edina 2018 Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) Target Completion Budget Required (Staff Liaison) Staff Support Required (Staff Liaison)
Approved by City Council 2017.12.05 ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Date Initiative Type ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available ($10,000) Funds are available for this project. ☒ Staff Liaison: 75 hrs ☒ CTS (including Video) 3 hrs ☒ Other Staff: 10 hrs Park Maint. Coordination of the public art program for 2018 and make recommendations to Council on future changes. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 12/31/2018 and ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 30 hrs ☒ CTS (including Video) 10 hrs ☐ Other Staff: Hrs_____________ Annual Juried Show • Create subcommittee to help with coordination ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Valentine Concert ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text.
Approved by City Council 2017.12.05 Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Author Studio • Create subcommittee to help with coordination • Locate authors ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Art Exhibits • Create subcommittee to help with coordination • Table Event • Volunteer as Greeters ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Make recommendations to Parks and Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text.
Approved by City Council 2017.12.05 Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: ☐ CTS (including Video): ☐ Other Staff: Hrs_____________ Study and report on the idea of the Art Center becoming a stand alone non-profit organization. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☒ Oct ☐ Nov Council Comments: