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Home My WebLink About2018-12-27 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Edina City Hall - Mayor's Conference Room Thursday, December 27, 2018 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Arts & Culture Commission Nov. 15, 2018 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.John Philip Sousa Band continued - Review and Comment B.Update on Arts & Culture Commission Work Session with City Council C.Update on Arts & Culture Commission 2019 Work Plan D.Update on Meeting with the Human Rights and Relations Commission E.Public Art Planning for 2019 VII.Chair And Member Comments VIII.Sta6 Comments IX.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli9cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: December 27, 2018 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Susan Tarnowski, General Manager Item Activity: Subject:Minutes: Arts & Culture Commission Nov. 15, 2018 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve minutes from the Nov. 15, 2018 Arts & Culture Commission meeting. INTRODUCTION: ATTACHMENTS: Description Minutes: Arts & Culture Commission Nov. 15, 2018 Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Arts & Culture Commission Edina Art Center, Room 14 Nov. 15, 2018 4:30 p.m. I. Call To Order The meeting was called to order at 4:30 p.m. II. Roll Call Answering roll call were Commissioners Chandler, Isaacs, Klein, Konkimalla, Miller, Morgan-Nelson, Pardo, Rubin and Suckow Absent was Commissioner Hegley Staff present: Staff Liaison Tarnowski III. Approval Of Meeting Agenda Motion made by Morgan-Nelson to approve the meeting agenda. Motion seconded by Isaacs. Motion carried. IV. Approval Of Meeting Minutes Motion made by Chandler to approve the Sept. 27, 2018 minutes. Motion seconded by Suckow. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Public Art Guest Jack Becker, Forecast Arts, was present to discuss the project at Pentagon South. After providing an overview of the role of his organization, he requested assistance to identifying individuals who may be willing to serve in an advisory capacity in determining public art for the project. Commissioners agreed to prepare for further discussion at the commission meeting in January. B. John Philip Sousa Band A sub-group of commissioners provided the following draft recommendation to the commission for discussion: The John Philip Sousa Band (JPS) has provided Edina with free concerts for over 40 years. They are a part of the community and treasured by many residents. They also perform in other venues around the Twin Cities. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. It is our understanding that the JPS is “sponsored” by the Edina Parks & Recreation Board: upon cursory review this sponsorship provides usage of city owned space for rehearsals and storage and occasional use of a city vehicle to transport equipment for concerts. As our commission’s mission is to encourage and foster arts and culture activity in Edina, we are very interested in understanding the guidelines and parameters of this relationship so that we could explore how we might use it as a model for supporting other community arts and culture organizations. We are particularly interested in criteria used to award sponsorship, the terms and conditions of the arrangement, including venue usage and allocation of potential liabilities. This is a great opportunity for the Edina boards and commissions to learn from each other. The commission had a discussion. Motion made by Suckow to approve the statement and the recommendation that it be sent to the Parks & Recreation Commission. Motion seconded by Chandler. Motion carried. C. 2019 Fees for the Edina Art Center The commission reviewed the draft fee structure for the Art Center in 2019. Motion made by Suckow to approve the fees. Motion seconded by Isaacs. Motion carried. D. 2018 Work Plan Final Report Commissioners discussed the progress report on the 2018 Work Plan that is to be discussed at the City Council work session with the Arts & Culture Commission on Dec. 4, 2018. VII. Chair And Member Comments None VIII. Staff Comments Staff Liaison Tarnowski gave the following updates: • Reminded the commission there is a work session with the City Council on Dec. 4, 2018. • Informed the commission that per a request by the commission future Arts & Culture Commission meetings are now scheduled in City Hall. • Informed the commission of upcoming Art & Culture events: the dedication of the Student Sculpture Contest pieces, the “Up North Gift Sale”, the remaining Author’s Studio sessions and community workshops at the Art Center workshops including a family event. IX. Adjournment Motion made by Isaacs to adjourn the Nov. 15, 2018 meeting. Motion seconded by Suckow. Motion carried. Date: December 27, 2018 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Susan Tarnowski, General Manager Item Activity: Subject:John Philip Sousa Band continued - Review and Comment Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and Comment. INTRODUCTION: Commissioners will review and comment on possible ways to define the relationship between the City of Edina and the John Philip Sousa Band. ATTACHMENTS: Description Staff Report: John Philip Sousa Band December 27, 2018 Arts & Culture Commission Susan Tarnowski, Liaison John Philip Sousa Band Information / Background: The John Philip Sousa Memorial Band (JPSMB) was formed in 1970 by a group of graduating Edina Minnesota High School band members with the purchase of 50 used band uniforms and $30 worth of marches. The 45 band members come from throughout the Twin Cities area and rehearse once a week. A different one hour, free performance on the last Sunday of the month September through May at their home venue, the Edinborough Park Indoor Amphitheatre. Ten concerts are performed throughout the Twin Cities during the summer. The Band was brought into the sponsorship of the City of Edina Parks & Recreation Department in 1973 and has enjoyed their support up to the present time. In its role as “sponsor”, the city of Edina has provided space for rehearsals as well as space for riser and music storage. The city also proves a shared use vehicle for transporting equipment to performance sites. Although the City of Edina currently has several relationships with community non-profit organizations that are defined by formal written agreements outlining the parties’ responsibilities, no such documented agreement had been developed to define the relationship between the city and the JPSMB. The Arts & Culture Commission is being asked to review and comment on the status of the Band in order to clarify its relationship to the City of Edina. In its last meeting, the Arts & Culture Commission recognized the need for a formalized agreement. At this meeting the commission will discuss several possible relationship types. Each commissioner will be asked to comment; these remarks will be forwarded to the Parks & Recreation Commission for a recommendation. Date: December 27, 2018 Agenda Item #: VI.B. To:Arts and Culture Commission Item Type: Report and Recommendation From:Susan Tarnowski, General Manager Item Activity: Subject:Update on Arts & Culture Commission Work Session with City Council Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commissioners who attended the work session with the City Council will share the discussion from the work session. Date: December 27, 2018 Agenda Item #: VI.C. To:Arts and Culture Commission Item Type: Report and Recommendation From:Susan Tarnowski, General Manager Item Activity: Subject:Update on Arts & Culture Commission 2019 Work Plan Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Discuss the approved Arts & Culture Commission 2019 Work Plan. ATTACHMENTS: Description Arts & Culture Commission 2019 Work Plan Approved by Council 12/4/18 ARTS AND CULTURE COMMISSION Commission: Arts and Culture Commission 2019 Annual Work Plan Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility May 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Chair/co-chair a cross-commission committee (see partners) to review the Public Art Program and recommend a 3-year plan for the program. ☒ Funds not available Lead Commissioners: Michelle Morgan-Nelsen, Hannah Klein Partners: Arts & Culture Commission [LEAD] and Human Rights and Relations Commission Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2019 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☒ CTS (including Video) ☒ Other Staff: Hrs 10 Coordinate the Public Art program for 2019 ☐ Funds not available Lead Commissioners: Michelle Morgan-Nelson, Hannah Klein Progress Report: Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2019 2/=== ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 15 ☒ CTS (including Video) ☒ Other Staff: Hrs. 10 Coordinate a community event to educate the community and enhance the presence of arts and culture in the community. ☒ Funds not available Lead Commissioners: Russ Rubin, Susan Chandler, Steve Suckow Progress Report: Approved by Council 12/4/18 ARTS AND CULTURE COMMISSION Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: ☐ CTS (including Video) ☐ Other Staff: Hrs R&E 18.E. Serve on a cross-commission committee (see partners) to ensure City facility artwork and décor reflects diversity of race and culture. ☒ Funds not available Lead Commissioners: Partners: Arts & Culture Commission, Human Rights & Relations Commission [LEAD], and Heritage Preservation Commission Progress Report: Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2019 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs 20 ☐ CTS (including Video) ☐ Other Staff: Collaborate with City partners to gather input on the community’s needs and potential opportunities for a new Art Center. ☒ Funds not available Lead Commissioners: Russ Rubin, Susan Chandler, Ann Miller Progress Report: Date: December 27, 2018 Agenda Item #: VI.D. To:Arts and Culture Commission Item Type: Report and Recommendation From:Susan Tarnowski, General Manager Item Activity: Subject:Update on Meeting with the Human Rights and Relations Commission Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Commissioners who attended meetings with the Human Rights and Relations Commission meeting will share the discussion. Date: December 27, 2018 Agenda Item #: VI.E. To:Arts and Culture Commission Item Type: Report and Recommendation From:Susan Tarnowski, General Manager Item Activity: Subject:Public Art Planning for 2019 Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Discussion of planning for 2019 activities and three-year plan process.