HomeMy WebLinkAbout2017-06-22 Arts & Commission Meeting PacketAgenda
Arts and Culture Commission
City Of Edina, Minnesota
Edina Art Center Studio 14
Thursday, June 22, 2017
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes, Arts & Culture Commission 2017-05-25 Meeting
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Review and Presentation of Previous Art Center Documents
B.Visit Dates for Twin Cities Art Centers
C.2017 Work Plan - Initiative 1 - Feasibility of a New Art Center
D.Report from Student Commissioners on Social Media
VII.Correspondence And Petitions
A.Public Art Edina Working Group Report to the Commission
VIII.Chair And Member Comments
IX.Sta4 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli6cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: June 22, 2017 Agenda Item #: IV.A.
To:Arts and Culture Commission Item Type:
Minutes
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Minutes, Arts & Culture Commission 2017-05-25
Meeting
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please read and approve the minutes from the regular meeting of the Arts & Culture Commission on May 25,
2017. Thank you.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes, Arts & Culture Commission 2017-05-25 Meeting
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Arts and Culture Commission
Edina Art Center Studio 14
May 25, 2017
4:30 p.m.
I. Call To Order
Vice-Chair Susan Chandler called the meeting to order at 4:31 p.m.
II. Roll Call
Commissioners Present: Stella Chaffee, Susan Chandler, Cheryl Gunness, Douglas Hegley, Heather
Isaacs, Ray Meifert, and Steve Suckow
Commissioners Absent: Anne Miller, Russ Rubin
Student Representatives Present: Jane Howe
Student Representatives Absent: Mollie Mertes
Staff Present: Michael Frey, General Manager, Edina Art Center
III. Introductions
IV. Approval of Meeting Agenda
Motion by Commissioner Suckow with a second by Commissioner Chaffee to approve the
meeting agenda. Motion carried.
V. Approval of Meeting Minutes
A. Approval of Minutes – Regular Meeting Minutes of April 27, 2017
Motion by Commissioner Suckow with second by Commissioner Hegley to approve the regular
meeting minutes of the April 27, 2017 meeting. Motion carried.
VI. Special Recognitions and Presentations
No recognitions or presentations.
VII. Community Comment
No members of the community were present.
VIII. Reports/Recommendations
Draft Minutes☒
Approved Minutes☐
Approved Date:
A. Create Monthly Schedule for Discussion of 2017 Work Plan Initiatives
• June and July – Initiative 1
• August - Initiative 3
• September - Initiative 7
• October - Initiative 6
The Commission discussed creating a tangible outcome and a review and additional thinking about
what has already been done. The Vice-Chair asked that members submit a recommendation of the past
information to help create a written report of feasibility.
Member Suckow suggested inviting other commissions to ACC events and to attend other commission
meetings and present the vision of the ACC. Another suggestion was the ACC facilitate speakers in the
community to talk about the impact of art in a community and to help embrace art. The goal is to add
value up front rather than provide a critique after the fact.
It was recommended that all City Commissioners be added to the Public art Edina Opening Reception
invitation. The idea of a speak series or an education event in partnership with Edina Community
Education was proposed.
Member Chaffee asked for clarification on what the Arts & Culture Commission stands for.
B. 2017 Arts & Culture Commission Work Plan Initiative 1
The Commission discussed previous documents created by Sutton and Associates, Schuler Shook and
the Grandview Task Force. Vice-Chair Chandler offered that the Commission needs a document that
states what is the position of the Arts & Culture Commission on a new art center.
It was suggested that small groups of Commissioners visit other art centers – Minnetonka Center for the
Arts, Artistry in Bloomington and the White Bear Lake Center for the Arts. Vice-Chair Chandler asked
Liaison Frey to schedule dates and publish the dates to anyone who is available to go in late June or
mid-July. It would be helpful to have a list of questions such as budget, participation, trends for the
contact at each center.
Commissioner Meifert will review the 2012 Sutton report, Commissioner Chaffee will review the
Grandview Task Force and Commissioner Suckow will review the Schuler Shook information. List three
things we stand for, and limit the presentation to five minutes.
C. Articulated Conversation of Arts & Culture Commission By-Laws List of Duties
There was a discussion of the list of duties from the By-Laws to help form the ACC vision. Reference the
list of duties as to what the role of the Commission is and what it is not.
IX. Correspondence And Petitions
A. Public Art Edina Report
Draft Minutes☒
Approved Minutes☐
Approved Date:
Commissioner Gunness reported that she requested the Walk with the Mayor in October be focused on
the sculptures on the Promenade. She stated there are seven sculpture sites with one not filled. Chair
Gunness is working with Shannon Steven to create a Call for Sculpture for Children and market it for
Public Art Edina and the Commission. There was a discussion of a utility box wrap for children with the
possibility of Commissioner Meifert working with 3M to get the wraps free of charge. Public Art Chair
Gunness stated that students would be asked to answer a question with the utility boxes to connect
people.
The Mayor has signed a proclamation that June 14 is Public Art Day, and it is an ‘ask day’ at the
Sculpture Artist Showcase. Another idea is to have a breakfast in the fall to talk about public art and ask
for donations.
Commissioner Gunness provided a report that the sculpture installs and de-installs progressed
smoothly. The Opening Reception to Honor the Sculptors will be held Wednesday, June 14, 2017 from
5-7 p.m. at Pinstripes Bistro with the Mayor in attendance.
Vice-Chair Chandler asked Student Member Howe to report on Twitter, Instagram and Facebook.
X. Chair and Member Comments
None.
XI. Staff Comments
None.
XII. Adjournment
A motion to adjourn was voiced by Commissioner Suckow with a second by Commissioner
Hegley. Motion carried. The Arts & Culture Commission meeting was adjourned at 5:42 p.m.
Date: June 22, 2017 Agenda Item #: VI.A.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Review and Presentation of Previous Art Center
Documents
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
No action is required on this item.
INTRODUCTION:
At the May 2017 Arts & Culture Commission meeting, it was determined that the following individuals would
read and report on the previous documentation in regards to the current Edina Art Center, and the possibility of a
new facility. Presentations could be kept to 5 minutes or less.
Commissioner Meifert - 2012 Sutton + Associates Edina Art Center Analysis
Commissioner Suckow - Schuler Shook Analysis
Commissioners Chaffee and Chandler - Grandview Task Force Documents
Date: June 22, 2017 Agenda Item #: VI.B.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Visit Dates for Twin Cities Art Centers Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
There is no action needed on this item.
INTRODUCTION:
At the May 25, 2017 Arts & Culture Commission meeting, Vice-Chair Chandler asked the Staff Liaison to set up
dates and times to visit three metro area art centers:
Minnetonka Center for the Arts
Artistry in Bloomington
White Bear Lake Center for the Arts
Date: June 22, 2017 Agenda Item #: VI.C.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:2017 Work Plan - Initiative 1 - Feasibility of a New
Art Center
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
There is no action required on this item.
INTRODUCTION:
The Commission set a schedule to discuss each item on the 2017 Work Plan. For the months of June and July,
time would be spent to review and discuss the feasibility of a new art center.
ATTACHMENTS:
Description
2017 Work Plan - Initiative 1 - Feasibility of a New Art Center
Board/Commission: Arts and Culture Commission 2017 Annual Work Plan Proposal Initiative #1 Council Charge ☒☒☒☒ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center, P&R and City Staff Study feasibility of new Art Center Progress Report: Initiative #2 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☒☒☒☒ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing None Art Center Staff Evaluate program and event offerings from the Art Center Progress Report: Initiative #3 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☒☒☒☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Jan – June 2017 $10,000 Art Center & CTS Staff Coordinate Public Art Program and set guidelines for artist stipends within approved budget. Progress Report: Click here to enter text. Approved by Council 12/6/16
Initiative #4 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☒☒☒☒ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff Explore feasibility of traveling art exhibitions outside of the Edina Art Center. Progress Report: Click here to enter text. Initiative #5 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☒☒☒☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility February 14, 2017 $2,000 Art Center & CTS Staff Rockin’ Hollywoods – Valentine’s Day Event Progress Report: Click here to enter text. Initiative #6 Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☒☒☒☒ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff and CTS Staff Evaluate and make recommendations for the best way to advertise and promote Arts and Culture events in the greater Edina community. Progress Report: Approved by Council 12/6/16
Initiative #7 Council Charge ☐☐☐☐ 1 ☒☒☒☒ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff Assist as requested with the development of the City’s new Comprehensive Guide Plan. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Commission recommended elimination of dance and theater initiatives from previous year’s work plan. Proposed Month for Joint Work Session (one time per year, up to 60 minutes): October/November Council Comments: Approved by Council 12/6/16
Date: June 22, 2017 Agenda Item #: VI.D.
To:Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Report from Student Commissioners on Social
Media
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
There is no action required on this item.
INTRODUCTION:
Student Commissioners Howe and Mertes will present a brief report on social media use to enhance the
Commission's presence in Edina.
Date: June 22, 2017 Agenda Item #: VII.A.
To:Arts and Culture Commission Item Type:
Correspondence
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Public Art Edina Working Group Report to the
Commission
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
There is no action needed on this item.
INTRODUCTION:
Please review the Public Art Edina working group report.