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Home My WebLink About2017-12-21 Arts & Commission Meeting PacketAgenda Arts and Culture Commission City Of Edina, Minnesota Edina Art Center Studio 14 4701 W. 64th Street Edina, MN 55435 Thursday, December 21, 2017 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes, Arts & Culture Commission 2017-11-16 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.2018 Council Approved ACC Work Plan VII.Correspondence And Petitions A.Report, Public Art Edina 2017-12-07 VIII.Chair And Member Comments IX.Sta/ Comments A.Council Approved 2018 Art Center Fees & Charges X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli3cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: December 21, 2017 Agenda Item #: IV.A. To:Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission 2017-11-16 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve the minutes from the regular meeting of November 16, 2017 of the Arts & Culture Commission. Thank you. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission 2017-11-16 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Arts and Culture Commission Edina Art Center Studio 14 November 16, 2017 4:33 p.m. I. Call To Order Chair Anne Miller called the meeting to order at 4:31 p.m. II. Roll Call Commissioners Present: Stella Chaffee, Susan Chandler, Cheryl Gunness, Douglas Hegley, Heather Isaacs, Anne Miller and Russ Rubin, Steve Suckow. Commissioners Absent: Ray Meifert Student Commissioners Present: Jane Howe and Brooke Sheehy. Staff Present: Michael Frey, General Manager, Edina Art Center. Community Present: Sheila Berube, Planning Commission III. Approval of Meeting Agenda Motion by Commissioner Chandler with a second by Commissioner Hegley to approve the meeting agenda. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Hegley with a second by Commissioner Chandler to approve the minutes of the regular meeting of October 26, 2017. Motion carried. V. Community Comment Ms. Sheila Berube, Member of the Planning Commission, introduced herself. VI. Reports/Recommendations A. 2017 Work Plan Liaison Frey included the updated 2017 ACC Work Plan with completed items for Commissioners review. Commissioner Hegley asked for an update on the letter from the Arts & Culture Commission to City Council. Liaison Frey stated that the Feasibility of a New Art Center letter was on the October 17 Council agenda as an Advisory Communication from the Commission. B. 2018 Work Plan Draft Minutes☒ Approved Minutes☐ Approved Date: A discussion of the 2018 ACC Work Plan occurred. It was decided that the Commission would move forward with the Valentine Concert with the Rockin’ Hollywoods event. Discussion continued with the potential of a new art center created as a 501 (c) 3 non-profit organization and pros and cons of such an endeavor. Topics of fundraising and endowment were discussed. Commissioners spoke how the organization would have to change itself year after year. Commission Suckow stated that the premise of the Commission is that the City is supportive of arts and culture. Commissioner Rubin suggested the possibility of a hybrid model of a 501 (c) 3 and City-owned facility. Commissioner Hegley offered that the legal filing for a non-profit is not that expensive, and the organization would be responsible for liability insurance and a governance board. Currently, the Art Center has no formal governing board and no endowment. Commissioners offered that there was need a feasibility study done by fundraising professionals according to the size of this organization, and it is not a goal of the Art Center or the Commission to study a 501 (c) 3 if that is Council’s recommendation. Funds would be needed for a professional study of the question. C. 2018 Comp Plan Planning Commissioner Sheila Berube presented current information about the 2018 Comprehensive Plan. She stated that the Arts & Culture Commission was not in existence in 2008, but needs to be included in the 2018 Plan, and that arts and culture needs to be integrated into every chapter and not necessarily on its own. Commissioner Suckow asked for intention and goals and the fact finding needed for the two chapters assigned to the ACC. Commissioner Rubin asked that the Art Center be included in the inventory. Commissioners recommended that the arts needed to be included in everything in Parks & Recreation. Commissioner Chaffee spoke of Vigeland Park outside of Oslo, Norway and the design contest for park benches with owls in the neighborhood she resides. Commission Rubin raised the question of branding issues and the logistics of the process. Commissioner Hegley asked how the ACC can help with our different toolbox. Commissioner Chandler explained that topics may be separate, but goals could be interwoven and integrated, as a resident of Edina experiences these things more holistically. VII. Correspondence and Petitions Public Art Edina Chair Gunness offered two items: A panel discussion “What Can Public Art Do for a Community” will be held 6:30 – 8 p.m., Thursday, March 1 at the Edina Community Center with Commissioner Douglas Hegley as moderator. Panelists include Jack Becker of Forecast Public Art, Steve Dietz of Northern Lights, MN, Aaron Dysart, Artist in Residence, City of St. Paul, Gita Ghei, Public Artist, and Alejandra Pelinka, Creative Placemaking Director, City of Bloomington. This will be a civic dialogue and a collaborative project. A Public Art vision session is also being discussed. She stated it was time for a new shared vision in Edina of Public art Edina. One option is a Saturday morning ½ day in January or February. Funds needed to present the session could be $3000 for Forecast Public Art to lead this discussion. Another option is the Urban Symposium held by the City of Edina in September. We are particularly interested in works of art that promote the theme of community and inclusivity. Draft Minutes☒ Approved Minutes☐ Approved Date: VIII. Chair and Member Comments No comments. IX. Staff Comments No comments. X. Adjournment Commissioner Rubin motions to adjourn with a second by Commissioner Hegley. Motion carried. The November 2017 Arts & Culture Commission meeting was adjourned at 5:52 p.m. Date: December 21, 2017 Agenda Item #: VI.A. To:Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:2018 Council Approved ACC Work Plan CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action needed on this item. INTRODUCTION: Please find a copy of the City Council approved Arts & Culture Commission 2018 Work Plan. T hank you. ATTACHMENTS: Description 2018 Council Approved ACC Work Plan Approved by City Council 2017.12.05 Arts and Culture Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 20 hrs ☐ CTS (including Video) ☒ Other Staff: 20 hrs Make recommendations for and provide tactical support for design and fundraising for a new Art Center. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 20hrs ☒ CTS (including Video) ☒ Other Staff: Hrs_____________ Assist as requested with the City of Edina 2018 Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) Target Completion Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Approved by City Council 2017.12.05 ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Date Initiative Type ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available ($10,000) Funds are available for this project. ☒ Staff Liaison: 75 hrs ☒ CTS (including Video) 3 hrs ☒ Other Staff: 10 hrs Park Maint. Coordination of the public art program for 2018 and make recommendations to Council on future changes. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 12/31/2018 and ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 30 hrs ☒ CTS (including Video) 10 hrs ☐ Other Staff: Hrs_____________ Annual Juried Show • Create subcommittee to help with coordination ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Valentine Concert ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Approved by City Council 2017.12.05 Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Author Studio • Create subcommittee to help with coordination • Locate authors ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Art Exhibits • Create subcommittee to help with coordination • Table Event • Volunteer as Greeters ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Make recommendations to Parks and Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Approved by City Council 2017.12.05 Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: ☐ CTS (including Video): ☐ Other Staff: Hrs_____________ Study and report on the idea of the Art Center becoming a stand alone non-profit organization. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☒ Oct ☐ Nov Council Comments: Date: December 21, 2017 Agenda Item #: VII.A. To:Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Public Art Edina 2017-12-07 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action needed on this item. INTRODUCTION: Please review the report from the December 7, 2017 meeting of the Public Art Edina working group submitted by PAE Chair Cheryl Gunness. ATTACHMENTS: Description Report, Public Art Edina 2017-12-07 MINUTES PUBLIC ART EDINA MEETING MAYOR’S CONFERENCE ROOM EDINA CITY HALL December 7, 2017 4:00 P.M. I. CALL TO ORDER 4:06pm II. ROLL CALL MEMBERS PRESENT: Katy Elfstrand, Walt Gregg, Cheryl Gunness, Kate Kinnich, Bill McCabe Ron Kopeska,and Forrest Simenson Staff Liaison: Michael Frey III. APPROVAL OF MEETING AGENDA Ron Kopeska/Walt Gregg IV. ADOPTION OF MEETING MINUTES A. Approval of Minutes Regular meeting of November 2, 2017 Ron Kopeska/Walt Gregg V. COMMUNITY COMMENT During “Community Comment” Public Art Edina invites members of the community to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight’s agenda may not be addressed during Community Comment. No Community Comment VI. REPORTS/RECOMMENDATIONS A. Sculpture Preservation Plan Committee Documents from Laura Kubik of Kristin Cheronis, Inc can be found here. Discussion No discussion prepared for this meeting. B. Student Sculpture Competition Discussion Cheryl, Michael, Forrest and Phil met to discuss plans for the student sculpture competition idea. It was decided that we would apply for an Edina Education Fund grant of $3000 to help fund this idea. This grant was submitted on 11/27/17 and we will know if we are moved to the second round of application in early January; final grants will be awarded at the end of January. We will also look for other grant opportunities, including MRAC. The subcommittee recommends that whatever the outcome, Public Art Edina would limit its contribution for this year to no more than the amount that we would pay to fund any other individual piece of public art. Decisions ● We are excited about the potential for grant funding and will look for additional people who can join us to further our grant-writing efforts. Action Items C. Urban Symposium: Forecast Public Art Discussion ● We would like to recommend that the focus on the upcoming City of Edina Urban Symposium will be on Public Art, and that we invite Forecast Public Art to present/coordinate the presentation. Decisions Michael and Cheryl to send an email and set up time to meet with Scott Neal. Action Items What Who When Send email and set up meeting with Scott Neal Cheryl/Michael By Dec 31 D. Rotating Sculpture Competition 2018 Discussion It is time to start planning for our Rotating Sculpture Competition for 2018. We outlined the following timeline: Jan 8 : Call sent out March 30: Deadline for applications April 7: Selection Saturday Selection | Order Plaques May 1: send out invitations to Sculpture Showcase May 7-11: Deinstall/Install Days June 1: second round of email invitations (PRINT AND EVITE) June 13 Sculpture Showcase @ Hughes Pavilion We identified the following sub-committees and members. We will invite all members to join a subcommittee (including those not here at this meeting): Selection Saturday (Members: Walt) ● Determine how many spots are potentially available (work with stipend committee) ● Put boards together ● Determine process for voting Deinstall/install committee (Members: Forrest/Joan/Walt) ● Determine precise locations ● Coordinate scheduling Stipend/Award Committee (Members: ) ● Determine number of sculptures to accept based on budget ● Determine stipend amounts ● Determine people’s choice amounts Sculpture Showcase Committee (Members: Kate/Katy) ● Invitation ● Venue logistics (Hughes Pavilion) ● Determine menu ● Program/tech needs/donations/podium/etc. ● Offer tours of sculpture? ● Setup Decisions Michael to reach out to Centennial Lakes to determine beverage options and caterer options Cheryls end out committees to everyone else Action Items What Who When Reach out to Centennial Lakes to determine beverage and caterer options Michael By January meeting Send out committee assignments to everyone on the Public Art Working Group Cheryl By January meeting E. Finance Report – Bill McCabe, Treasurer Discussion No report available for this meeting Action Items What Who When Send out report to everyone on the Public Art Working Group via email Michael By January meeting VII. CORRESPONDENCE AND PETITIONS none VIII. CHAIR AND MEMBER COMMENTS ● Thank you to Walt Gregg! ● Kandace Ellis’s name has been mis-spelled on Agendas- it will be corrected going forward ● K9 Memorial - “Corner of Beauty” ○ Lance Elliot is the landscape architect ○ Heavy landscaping has been finished ○ Installation of the bronze dog will be in spring IX. ADJOURNMENT Walt Gregg /Katy Kinnich NEXT MEETING – Jan 4, 2017 - 4 p.m. Date: December 21, 2017 Agenda Item #: IX.A. To:Arts and Culture Commission Item Type: Other From:Michael Frey, Art Center General Manager Item Activity: Subject:Council Approved 2018 Art Center Fees & Charges Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: There is no action needed on this item. INTRODUCTION: Please find attached the 2018 Art Center Fees & Charges that were approved by City Council at their December 5, 2017 meeting. T hank you. ATTACHMENTS: Description Council Approved 2018 Art Center Fees & Charges Proposed 2018 Parks and Recreation FeesClass Pricing20172018Duration of ProgramOpen Studio$4.25$3.00NAOpen Studio - Seniors$3$3NAEIVACOMMENTSYouth, includes Art Academy$10.25$10.75NAXLast increase of 0.25 in 2017 ($10 to $10.25 class hour)Pottery$10.25$10.75NAXArtistry in Bloomington $10.75/class hours;Drawing and Painting$10.25$10.75NAX Minnetonka Center for the Arts $10.62/class hour for draw/paint classes.Watermedia$10.25$10.75NAX Mtka and Artistry pottery classes $12.75/$12.85 class hour.Photography$10.25$10.75NAXJewelry & Metals$10.25$10.75NAXLiterary Arts and Dance$10.25$10.75NAXWorkshop Pricing20172018Duration of ProgramWorkshops; any medium$14.25$14.75NARoom Rental20172018 Margaret Foss Gallery Solo, two-four person show$150/Exhibit $150/ExhibitNA Group shows of 5 more more individuals$25/person/exhibit $25/person/exhibitNAClassroom$75/day $100/dayNAPersonal studio$150/month $150/moNAPottery Fees20172018Duration of ProgramPottery Studio Fees$3.25/num. of weeks$4.00/num. of weeksNAPottery Firing Fees$2/pound $2.20/poundNAUpdraft Kiln Rental$200/firing $250/firingNAPug Mill Rental$20/100# clay $30/100# clayNAGlaze Testing Fee$15/1000g batch $20/1000g batchNAClass Supply Fees20172018Duration of ProgramSupply Fees$3.25/num. of weeks$4.00/num. of weeksNAModel FeesNA Portrait Model Class$13/hr.$13/hr.NA Figure Model Class$20/hr.$20/hr.NABirthday Parties20172018Duration of ProgramDrawing & Painting Birthday Parties 5-7 participants$11/hr./person $11/hr./personNA 8-11 participants$10/hr./person $10/hr./personNA 12+ participants$9/hr./person $9/hr./personNAPottery Birthday Parties 5-7 participants$12/hr./person $12/hr./personNA 8-11 participants$11/hr./person $11/hr./personNA 12+ participants$10/hr./person $10/hr./personNA COMMENTSIncrease in building maintenance costs.No increase in model wages.No increase in model wages.COMMENTSNew Birthday Party brochure created in 2017 with pricing listed.COMMENTSPrice reduction. Pay-As-You-Paint Open Studio Fee implemented in June 2017.EDINA ART CENTERIncrease in building maintenance costs.No change. Gallery booked through 2018. Price will increase in 2019. No change. Gallery booked through 2018. Price will increase in 2019. Increase in requests from outside groups to use Art Center classrooms. No change for 2018. Last increase in 2016. 3 (all) studios rented; 1 is a double.COMMENTSSame as above. Pay-As-You-Go. COMMENTSArtistry Workshops $17.50/class hour/Mtka Workshops $15.33/class hourCOMMENTS1 Proposed 2018 Parks and Recreation FeesGift Shop20172018Duration of ProgramCommission by Art Center Artists35%40%NAMembership20172018Duration of ProgramIndividual$35$42NAFamily$50$60NAEdina Resident Discounts20172018Duration of ProgramClass Pricing$5 off$5 offNAMembership10%10%NAGift Shop/Gallery0%0%NAE = EssentialI = ImportantVA = Value AddedNo change.No change.No additional discount for members or residents.COMMENTSThere has been no increase in commission charged to artists in 18 years. COMMENTSCOMMENTSThere has been no increase in membership costs in 18 years.EDINA ART CENTER - continued2