HomeMy WebLinkAbout2016-01-28 Arts & Commission Meeting PacketAgenda
Edina Arts and Culture Commission
City Of Edina, Minnesota
City Hall Community Room
4801 W. 50th Street, Edina, MN 55424
Thursday, January 28, 2016
4:30 PM
I.Call To Order
II.Roll Call
III.Approval Of Meeting Agenda
IV.Approval Of Meeting Minutes
A.Minutes, Arts & Culture Commission November 19, 2015
B.Minutes, Arts & Culture Commission December 17, 2015
V.Community Comment
During "Community Comment," the Board/Commission will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit
the number of speakers on the same issue in the interest of time and topic. Generally speaking,
items that are elsewhere on tonight's agenda may not be addressed during Community Comment.
Individuals should not expect the Chair or Board/Commission Members to respond to their
comments tonight. Instead, the Board/Commission might refer the matter to sta% for
consideration at a future meeting.
VI.Reports/Recommendations
A.Grandview Update - Review Market Analysis Findings, User
Group Meeting Results, and Draft Space Program - Building &
Site
B.Friends of the Arts in Edina
VII.Correspondence And Petitions
A.Report, Music in Edina January 28, 2016
B.Report, Public Art Edina January 28, 2016
C.Report, Ways & Means Committee January 28, 2016
VIII.Chair And Member Comments
IX.Sta9 Comments
X.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli;cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: January 28, 2016 Agenda Item #: IV.A.
To:Edina Arts and Culture Commission Item Type:
Minutes
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Minutes, Arts & Culture Commission November 19,
2015
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please approve minutes.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes, Arts & Culture Commission November 19, 2015
Draft Minutes☐
Approved Minutes☒
Approved Date: 1/28/2016
Minutes
City Of Edina, Minnesota
Arts and Culture Commission
Edina City Hall Community Room
November 19, 2015
4:30 P.M.
I. Call To Order
Chair Meifert called the meeting to order at 4:30 p.m.
II. Roll Call
Commissioners Present: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and
Steve Suckow.
Commissioners Absent: Kandace Ellis, Daniel Lee, and Kitty O’Dea.
Staff Present: Michael Frey, General Manager, Edina Art Center; and Susan Faus, Assistant Director,
Edina Parks and Recreation
Students Representatives Present: Farhia Osman and Olivia Chen
III. Approval Of Meeting Agenda
Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for
additions or changes. No additions to the agenda voiced.
Motion by Commissioner Steven Suckow and seconded by Commissioner Barbara La Valleur
that the Arts and Culture Commission approve the November 19, 2015 Agenda as presented.
Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried.
IV. Approval Of Meeting Minutes
Chair Meifert asked if there were changes or corrections to the minutes of the Regular Meeting of
October 22, 2015. No changes voiced.
V. Special Recognitions And Presentations
No special recognitions or presentations.
VI. Community Comment
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Approved Date: 1/28/2016
No comments made.
VII. Reports/Recommendations
A. Donations, Sponsorships and Advertising
Commissioner Miller asked to whom a donor would write their gift out to; in example the Edina
Community Foundation or Edina Art Center.
Mr. Frey stated that the City of Edina can accept donations and advised that the Arts and Culture Fund
is designated as a special fund that allows for donations and sponsorships to be added to it. He stated
that any donation made to the City of Edina is a public donation and would be recognized publicly. He
confirmed that if a check is written to the City of Edina for this purpose it would still be tax deductible.
He advised that the Edina Community Foundation can also accept anonymous or recognized donations
on behalf of the Commission and its working groups.
Chair Meifert asked when the Ways & Means Committee would be meeting again.
Commissioner Miller stated that a meeting date has not been set as of yet.
Commissioner La Valleur noted that there was intent to meet in December.
Chair Meifert stated that he would like the group to meet in early January to develop a strategy for
donations and sponsorships.
B. Grandview Update and Taskforce
Mr. Frey reported that on Tuesday, November 17th, Edina Parks & Recreation Director Ann Kattreh
prepared a Report & Recommendation for the next steps for Grandview which was presented to the
City Council that night. He stated that the recommendation was to hire three consultants to prepare a
feasibility and programming study for a possible building at the site. He stated that the
recommendation was to hire HGA Architects, Pros Consulting, and George Sutton + Associates as the
three consultants for the project noting that two of the consultants have recent experience working
with the City.
He stated that the recommendation also included the creation of a Task Force which would include two
members from the Park Board, two members from the Arts and Culture Commission, City staff members
and the consultants. He stated that the Council did approve the three consultants with a few small
caveats. He stated that this process will start the following day with the first Task Force meeting. He
stated that one report will be presented to the City Council at the end of the consulting process,
explaining that the work from the three consultants will be combined into one report and will be
presented for initial review in February or March. The study will be completed in May. He stated that
his recommendation for the members of this Commission to join the Task Force were Chair Meifert and
Commissioner Gunness with Commissioner Miller as an alternate. He noted that there will be additional
opportunities for participation of the other Commissioners through user groups.
Chair Meifert asked if someone has been identified as the leader for discussion to ensure the group
remains on task.
Ms. Faus stated that level of detail has not yet been discussed but agreed that would be important to
ensure that the project stays on task.
Commissioner Suckow asked if the Council has decided the amount of money the City will be spending
on the building itself.
Mr. Frey stated that decision has not yet been made but the price for the consulting services was set at
$92,000 to $93,000. He noted that the Council expressed that was a lot to pay for the consulting
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services but agreed that the services will be needed to determine the details for the project which could
cost near $30,000,000.
Commissioner La Valleur stated that she is grateful that the Council was willing to spend those funds as
it is important to have foresight in the process. She also asked if the Task Force would include youth
members to gain that perspective.
Ms. Faus stated that there would not be youth participation in the Task Force but noted that the user
groups would include youth participation.
Motion by Commissioner La Valleur and seconded by Commissioner Miller that the Art and
Culture Commission appoint Chair Meifert and Commissioner Gunness to represent the Arts and
Culture Commission on the Grandview Task Force.
Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried.
Commissioner La Valleur stated that she was surprised to hear that the senior center would be moving.
Ms. Faus stated that it would be helpful to have all the programing within the same space.
Mr. Frey noted that multiple options would be discussed.
C. Public Art Edina – Action Item – Approval of New Member
Commissioner La Valleur provided information on the new member that Public Art Edina would like to
add Kate Kinnich.
Commissioner Suckow asked how many people are members of the group currently.
Commissioner La Valleur stated that currently there are eight members and nine would be an optimal
number. She noted that the group membership fluctuates depending upon the availability of people.
Motion by Commissioner La Valleur and seconded by Commissioner Suckow that the Art and
Culture Commission approve the appointment of Kate Kinnich to Public Art Edina.
Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried.
The Commission discussed the process for approving membership to working groups.
Mr. Frey noted that this Commission is unique in that there is not an identified budget for the
Commission but there is a substantial budget for two of the working groups of the Commission and
therefore the Commission must approve the membership to the groups.
Commissioner La Valleur provided information on a recently installed sculpture in the City of
Bloomington.
VIII. Correspondence And Petitions
Mr. Frey explained that there is no General Manager’s Report this month. He noted that with the new
formatting the reports will now fall under Correspondence and Petitions rather than the Consent
Agenda.
Chair Meifert stated that he would like to know more information on the concerts in the homes.
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Mr. Frey noted that there has not been a Music in Edina meeting since the last Commission meeting
and therefore there is not an update at this time.
IX. Chair And Member Comments
Commissioner La Valleur asked how to access the website for the reports.
Mr. Frey stated that he would make sure that all the Commissioners have that information.
Chair Meifert referenced Art on the Move and stated that it was his impression that a working group
would be created.
Mr. Frey stated that Commissioner Gunness has offered to Chair that working group.
Chair Meifert asked when the working group should be advertised for membership.
Commissioner Gunness stated that there has been difficulty finding a date in November to meet to
discuss the goals, philosophy and scope of work.
Mr. Frey noted that he was unsure of the Commissioners that wanted to join that group and confirmed
the Commissioners that were interested.
Chair Meifert stated that the theater group was going to be chaired by Commissioner Li and, therefore,
since he hasn’t been in attendance that should be placed on hold.
X. Staff Comments
Mr. Frey proposed a recommendation to increase the fees and charges for the Art Center and its
programs for 2016. He stated the last price increase was in June 2014. He recommended that the price
per class hour increase from $9 to $10, the workshops increase per hour from $13.50 to $14.00, and the
firing fees increase $1.75 to $2 per pound.
Chair Meifert asked for additional information on the pottery fees.
Mr. Frey stated that the pottery studio fees are charged per number of weeks of the class and the item
is non-taxable and is used for kiln maintenance and for staff to load and unload the kiln. He stated that
the updraft kiln was the first kiln used at the Art Center and is available for rent. He confirmed the size
of the kilns and noted that 100 to 300 pots could fit inside the kiln. He noted that although this was
reviewed the previous month he would like a motion in support.
Motion by Commissioner Miller and seconded by Commissioner La Valleur that the Art and
Culture Commission approve an increase of the fees and charges for the Art Center and its
programs for 2016.
Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried.
The Student Members provided an update on the recent activities of the Art Club and the mural.
Chair Meifert stated that he would like to see the Commission more involved with the high school and
possible display of artwork and asked for input.
The Student Members provided high school staff contacts that may be helpful.
Mr. Frey stated that the Art Center has a teen show and works with high school staff to coordinate that
show.
XI. Adjournment
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Motion by Chair Meifert and seconded by Commissioner La Valleur that the Art and Culture
Commission adjourn the meeting at 5:11 p.m.
Ayes: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow.
Motion carried.
Date: January 28, 2016 Agenda Item #: IV.B.
To:Edina Arts and Culture Commission Item Type:
Minutes
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Minutes, Arts & Culture Commission December 17,
2015
Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please approve minutes.
INTRODUCTION:
ATTACHMENTS:
Description
Minutes, Arts & Culture Commission December 17, 2015
Draft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Arts and Culture Commission
Edina City Hall Community Room
December 17, 2015
4:30 P.M.
I. Call To Order
Chair Meifert called the meeting to order at 4:35 p.m.
II. Roll Call
Commissioners Present: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray
Meifert, Anne Miller, Kitty O’Dea and Steve Suckow.
Commissioners Absent: None.
Staff Present: Michael Frey, General Manager, Edina Art Center; Susan Faus, Assistant Director of Parks
and Recreation; Ann Kattreh, Director of Parks and Recreation.
Guests Present: Victor Pechaty, HGA Architects; George Sutton, Sutton and Associates; and Sara Shaylie,
Sutton and Associates; Jeff Bransford, Pros Consulting (via telephone).
Student Representatives Present: Olivia Chen.
Student Representatives Absent: Farhia Osman.
III. Approval Of Meeting Agenda
Mr. Frey noted that a revised agenda has been presented for this meeting, which will focus only on the
Grandview process overview and visioning, and the rest of the normal business will be considered at the
January meeting.
Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for
additions or changes. No additions to the agenda voiced.
The Arts and Culture Commission approved the December 17, 2015 Agenda as amended.
Ayes: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray Meifert, Anne Miller,
and Steve Suckow. Motion carried.
IV. Approval Of Meeting Minutes
Minutes to be approved at January 2016 meeting.
V. Special Recognitions And Presentations
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No special recognitions or presentations.
VI. Community Comment
No comments.
VII. Reports/Recommendations
A. Grandview Update
Ms. Kattreh stated that the Grandview project has been in the works for many years and the City is still
working from the seven guiding principles that had already been developed. She provided background
information on the process beginning in November 2014, noting that three scenarios were developed
through the process with Frauenshuh and presented to the Council, with the Council ultimately
selecting scenario three. She stated that ESG Architects was engaged to refine scenario three and
further refinement is currently being completed to present to the Council by May of 2016. She advised
that a Task Force has been created and will meet with the consultants every step of the way throughout
this process, which is being led by HGA Architecture. She provided additional information on the public
input process, which will include two open house meetings.
Ms. Kattreh reviewed the key points for consideration from the City Council including what is known at
this time for the site and its components and the desires of the Council on items such as ratio of public
to private, size, green space, the possible inclusion of underground parking stalls, and desire of a large
meeting space that could also be used for rental purposes. She stated that this schedule is very tight
but believed that the City has the right team in place to make this happen and provide the report to the
City Council in May 2016. She stated that this process is very organized and will solicit input from the
Arts and Culture Commission, the Park Board, the City Council and residents.
Commissioner La Valleur asked if the facility will have a membership fee or whether the space would be
open to the public.
Ms. Kattreh stated that is not known at this time as all factors of that nature are still up for decision at
this time. She believed that the facility would contain a combination of both areas open to the public
and areas available through membership. She stated that she would expect the Art Center to continue
to run in its current function at this facility but enhanced. She stated that user group meetings will be
held the first week in January and would allow the Task Force to delve more into the needs and wants
of specific groups.
Mr. Pechaty referenced the schedule and provided details on the different identifying marks. He stated
that the process has three major phases, which will reach thresholds along the way in mid-February,
during the transition from March to April, and with completion of the Feasibility Report to present to
the Council in May. He stated that the first phase would be an information gathering phase and
provided additional information on the user group meetings that will occur during the first week in
January. He noted that the Senior Center and Art Center would be core programs included in the
facility and additional programing will also be included. He stated that once the information is known
on the size the building would need to be, a business plan would be developed and reviewed to
determine if that is the right vision for the facility. He stated that the vision would be reviewed by the
Arts and Culture Commission and Park Board before moving forward to the City Council. He noted that
alternatives would be provided as well so that the Council would not have an all or nothing decision to
make. He noted that a similar review by the Arts and Culture Commission and Park Board would be
done to determine consensus for a preferred alternative. He advised that the group will come before
this Commission three times during this process to solicit input. He stated that they would like to hear
input from the Commission and consider this as a visioning session for how the Commission would like
to see the Art Center programs transition from the current Art Center to the Grandview facility.
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Mr. Sutton stated that a lot of data and volunteer hours contributed to the seven guiding principles and
information provided and gathered thus far that would also be used throughout this process.
Mr. Frey provided historical information on the report that was developed by Sutton and Associates a
few years prior. He provided information on the existing Art Center facility and the programming
currently offered. He stated that the Art Center will continue to offer the current programing and
believed that the Art Center could serve additional residents if it were in a more central location. He
stated that the Art Center is a bit ahead of the game as initial space renderings have already been done.
He stated that they have also been looking at additional opportunities that could be made available
with increased space. He stated that there has been confirmation that the City would like the Art Center
to be a component of the facility.
Mr. Sutton stated that they got a sense from Ms. Kattreh and the Council that they should be
pragmatic, as the Council does not intend to cut the subsidy currently provided but there is also not an
intention to increase that subsidy, and therefore partnership opportunities are also being researched.
He stated that while those opportunities would not be moneymakers, they would present opportunities
to provide additional services to the residents of Edina without adding costs.
Commissioner O’Dea stated that another option would be to review what the School District is currently
offering for programming through community education in order to prevent an overlap.
Ms. Kattreh stated that Commissioner Gunness and another representative from the School District are
members of the Task Force, which assists in determining partnership opportunities.
Mr. Sutton stated that they are trying to avoid more overhead for the City throughout this process. He
stated that while a fixed seat theater will not be included in this project, there has been a commitment
to working with the School District to provide access to the already great performing art spaces.
Commissioner La Valleur asked the Task Force to take into account comfortability when considering
mobile seating. She asked that the Senior Center perhaps have a more attractive name. She
questioned if housing would be provided on upper levels of the facility. She stated that Edina is a
wealthy community and asked if there has been any thought to seek a family to make a naming
donation.
Mr. Sutton stated that there will not be a theater but stated that they will explore the possibility of using
the large multi-purpose room on the scale for that type of use. He stated that housing would be
separate from the public part of the site in order to match both public and private funding of the
building.
Commissioner Gunness stated that she believed that there is a way to make this financially feasible to
be used for the public. She stated that when multiple organizations are brought in to assist in
programming and funding that could take away from the revenue that could be gained for the
community.
Mr. Sutton stated that the fee-based programming does not generate enough fees to cover the cost of
the programming as 35 percent of the Art Center programming is funded through a subsidy by the City.
Commissioner Miller stated that it seems that a goal of this facility is to expand programming and draw
in more people without creating additional overhead and asked how that could be done.
Mr. Sutton stated that it has been made clear that City subsidies will not fund the entirety of the
programming for this facility. He stated that there is very little capacity to add to the programming at
the current Art Center and therefore increased space could lead to increased revenue.
Commissioner O’Dea noted that some of the overlapping services from the Art Center and Senior
Center could be shared, such as front desk activities.
Commissioner Suckow stated that the message of the Commission is to make the City a vibrant City
with art and noted that the facility will not encompass the entirety of that mission.
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Chair Meifert stated that the facility will provide more creative opportunities and offering than what is
currently offered at the Art Center. He noted that partnering with outside groups, such as the Guthrie,
brings additional creditability to the programming.
Mr. Sutton noted that there is a lot of talent living inside of Edina that would perhaps like to partner in
this opportunity in order to bring increased services to Edina residents.
Mr. Pechaty stated that during this first phase of the process the idea is to develop a range of
programming for the Council to evaluate and assess the relative merits of programming, programming
expansion and its effect on subsidies.
Ms. Kattreh agreed and noted that the intent is not to limit the ideas that are brought forward and
asked the Commission to think big, or grand, and the consulting team will think about how that could
all work together. She referenced the City Council approval of the City budget that has occurred the
past few months, noting the decreased liquor revenues, which have been a great funding source,
specifically for the parks and Art Center subsidies. She stated that although the revenue from liquors
has decreased, revenue is still being made on the endeavor. She explained that options are being
provided to help make decisions, which would not rely on subsidies.
Commissioner Ellis referenced possible sharing and opportunities between community education and
Art Center programming and asked if the Task Force has a feeling on the opinion of the School District
in regard to this matter. She asked the potential of having use of the performing arts spaces at the
local high schools.
Commissioner Gunness stated that it has been a long conversation and believed that this is a good
moment to re-evaluate and push harder to make those spaces more accessible.
Ms. Kattreh stated that they are excited with the timing of the discussion with the School District in
regard to their referendum and facility improvements.
Commissioner Ellis stated that part of the facility also affected the bus garages and asked if there is any
discussion in the planning process of what the broad area would look like in the future.
Ms. Kattreh stated that ultimately, the site is owned by the School District and they can do whatever
they want with it. She stated that there has been discussion for years regarding possible land swaps
that could occur, and believed that the School District is actively pursuing a site for their bus garage
and did not believe there were additional discussions regarding the City possibly owning that parcel.
Mr. Sutton stated through the focus that Ms. Kattreh has been able to focus and maintain for the Art
Center on this site, the Art Center has prime focus for the facility, which is a new facility in a more
centralized location and would be beneficial for the Art Center. He stated that the current Art Center is
10,500 square feet and is not in a prime centralized location. He stated that at the new facility the
square footage could increase by twice the size in order to provide the items and programming that are
currently lacking at the Art Center. He stated that there is a potential to raise additional money outside
of the City to build the facility and provide increased programming.
Commissioner O’Dea stated that she likes the idea of combining the Art Center and Senior Center to
create intermingling gathering spaces. She stated that she would like to see some type of performance
element, noting that perhaps the multi-purpose room could support that. She noted that she would
also like to see a space that could integrate inside and outside for music opportunities. She wanted the
spaces to be flexible enough to provide a variety of options in both the small and large spaces.
Commissioner Li stated that in regard to visual arts he would be concerned with closing the current Art
Center, as he would want to ensure that there is sufficient space for display and archives.
Mr. Sutton stated that the current programing and offerings would transfer to the new facility with
additional space and opportunity for growth.
Ms. Shaylie stated that the education aspects have been focused on, as that is what has been successful
at the Art Center.
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Commissioner Li stated that there is not a theater company operating within in Edina at this time and
would like to see opportunities, noting that he would be fine with use of the high school spaces if that
is an option in the future.
Mr. Sutton provided an example of another city that was not able to include performing arts space and
noted that a similar partnership was developed in order to allow that element to grow and have a home
for performance.
Commissioner Li referenced the Bloomington and Minnetonka models, which could be used as
reference.
Chair Meifert stated that available rehearsal space, such as the multi-purpose room, is what is being
mentioned with the ability to use the high school space for performance.
Commissioner Gunness stated that she hopes that this process will build on the strengths of Edina and
will be unique to Edina rather than replicating what other cities are doing; focusing on the homegrown
strengths to provide something that can only happen in Edina. She stated that she would prefer in
community programming that everyone feels that they can be a part of.
Commissioner Miller stated that she would advocate for a space for performing arts in addition to
theater such as poetry, small music groups, writing, or dance performance. She stated that residents
currently drive into other cities and would prefer to have those performances available with Edina. She
urged the Task Force to be creative in looking outside of the City funding for this building.
Commissioner Gunness stated that she also feels that performance space would be beneficial, such as
one-time performances.
Olivia Chen stated that she is not as informed on the topic but does play the violin and would be
interested in rehearsal space for the orchestra. She believed the rehearsal space would be a good use
of the space as multiple groups could use the space and believed that there would be a demand for it.
Chair Meifert stated that he would like to remain focused on providing a venue that will advertise Edina
as a cultural center of the Twin Cities. He noted that many artists live in Edina but go outside of Edina
to perform and display their work. He stated that the main item people think of when they think of
Edina is hockey and he would like to expand that.
Commissioner Suckow stated that everyone acknowledged the end of life for the existing Art Center
and is supportive of the Art Center programming. He stated that the goal of the Commission is much
broader than the Council has outlined for this facility, which is fine and noted that the Commission will
continue to explore those options, as the facility cannot do everything desired. He stated that he is very
supportive of this activity and believed that it is important for this to be done but noted that the
Commission will also continue to work outside the framework of this space to foster arts in the
community.
Commissioner O’Dea stated that if the focus remains only on classes that falls short of the community
desired space such as space for small performing arts like music or poetry.
Mr. Pechaty stated that the only items that have been decided thus far are that the Council does not
want a swimming pool or a fixed seat theater. He stated that there has been endorsement of
community gathering spaces and spaces that could be used for performances.
Commissioner Suckow stated that the Commission is very supportive of an upgrade for the Art Center
and acknowledged that the Commission is more than the Art Center Board and has a broader focus.
Mr. Sutton explained that there are limitations on funding and noted the additional costs that would be
associated with a fixed seat theater. He noted that if additional funding were to come in for the
purpose of a fixed seat theater that could leverage the discussion and bring additional options, such as
occurred in Bloomington. He noted that the difference there is that there was already a grown theater
company in that community which handles a lot of the questions and responsibilities.
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Commissioner La Valleur stated that she is a visual person and she would like the building to be
stunning with interesting and fun bike racks and benches outside to make the building unique. She
stated that she would like a small café that could be privately run, and could appeal to all generations.
Commissioner Ellis echoed the comments made thus far. She stated that she would like to see growth
of the collaborative process between the City and the School District, as there are lovely facilities
already in existence in the community. She noted that she wasn’t able to advertise for the Music in
Edina event in the community center because only the high school is able to post there. She stated that
she would like to see more collaborative efforts that could be gained possibly using membership
opportunities. She stated that her priority above all else is the Art Center and she would like that to be
a “wow” item.
Commissioner Miller confirmed the consensus of the Commission on that statement. She stated that it
would be helpful for the Commission to have an idea of the private element of the facility.
Mr. Sutton explained that the private portion would be located on the south end of the site while the
public space would remain on the other portion of the site, and would be separate buildings.
VIII. Correspondence And Petitions
IX. General Manager’s Report
X. Music in Edina Report
XI. Public Art Edina Report
XII. Ways and Means Report
XIII. Chair And Member Comments
No comments.
XIV. Staff Comments
No comments.
XV. Adjournment
Motion by Chair Meifert and seconded by Commissioner La Valleur that the Art and Culture
Commission adjourn the meeting at 6:05 p.m.
Ayes: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray Meifert, Anne Miller,
Kitty O’Dea, and Steve Suckow. Motion carried.
Date: January 28, 2016 Agenda Item #: VI.A.
To:Edina Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Grandview Update - Review Market Analysis
Findings, User Group Meeting Results, and Draft
Space Program - Building & Site
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None
INTRODUCTION:
Parks & Recreation Director Ann Kattreh will lead a discussion update on the Grandview project. The
Commission will review market analysis findings, user group meeting results, and a draft space program of the
building and site. Consultants Victor Pechaty, HGA Architects, Jeff Bransford, PROS Consulting, and George
Sutton, Sutton + Associates will be present.
Date: January 28, 2016 Agenda Item #: VI.B.
To:Edina Arts and Culture Commission Item Type:
Report and Recommendation
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Friends of the Arts in Edina Action, Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
The Arts & Culture Commission is asked to establish an "Edina Friends of the Arts" fund at the Edina Community
Foundation.
INTRODUCTION:
Date: January 28, 2016 Agenda Item #: VII.A.
To:Edina Arts and Culture Commission Item Type:
Correspondence
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Report, Music in Edina January 28, 2016 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
Report, Music in Edina January 28, 2016
Edina Arts & Culture Commission
Music in Edina Report
January 28, 2016
The Music in Edina working group has met January 19 & 26, 2016 to discuss several topics that
have had ongoing attention. At previous meetings there was discussion about grant application.
This is the intention of the Music in Edina group; however, in reviewing the specific grant
applications, there is a need to be associated with a financial entity. Does the financial entity
need to be a 501(c) 3 – Non-Profit, or can the financial entity be a municipality. The question of
whether or not to associate with the Edina Community Foundation has been discussed. I would
like further discussion about this at our January meeting.
Concerns/Benefits
1. It may benefit the application process partnering with a 501 (c) 3. The ECF is a 501(c) 3
rather than the association with the city.
2. This follows along with Public Art which is currently associated with the Edina Community
Foundation. Both Public Art and Music in Edina also have designated funds with the City.
3. The ECF provides a clear tax deductible path for the donor. The City also offers a tax
deductible path. The only distinction between the City and the ECF is that all donations to
the City are public, whereas donations to ECF may be public or private.
4. How does the Arts and Cultural Commission and Music in Edina mesh if Music in Edina
associates with the Edina Community Foundation? Is this a problem? If we need a 501(c) 3
to apply for a grant, meaning the grant stipulates only money is given to non-profits, then
the only option is to apply through the ECF.
5. When fund-raising for the Art and Culture Commission, what is the path to the tax
deduction?
Music in Edina group has attempted to include information about the Valentine Party in the
Parkwood Knolls newsletter and Senior Center newsletter. We are still waiting to hear about
this. Posters are going up to publicize the event. Pass the word.
Respectfully submitted by Kandace Ellis
Date: January 28, 2016 Agenda Item #: VII.B.
To:Edina Arts and Culture Commission Item Type:
Correspondence
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Report, Public Art Edina January 28, 2016 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
Report, Public Art Edina January 28, 2016
Edina Arts & Culture Commission
Public Art Edina Report
January 28, 2016
The 2016 Call for Sculptures will be sent out within the next two weeks with selections for this
year’s exhibition set for mid-March.
The group is reviewing the Edina Public Art Guidelines with the intention of accepting them
with a few updates in the spring.
The group approved an increase in the honorariums for People’s Choice Awards for 1st place
$1,500 (up from $1,000), 2nd place $1,000 (up from $750) and 3rd place $750 (up from $500).
It was felt that this would be a greater incentive for more artists to answer our call.
Public Art Edina is applying for a $5,000 Target grant (deadline is Feb. 1st) to go towards a
mural project at the Aquatic Center. Before applying for the grant, it is required to fill out a 19-
page Cultural Data Project which now complete.
Tom Shirley, General Manager of Centennial Lakes Park; Michael Frey, two artists and I met in
December to discuss the artists’ idea for a mural project at Centennial Lakes Park under two
bridges. I will bring visuals to the meeting to share. I have met with Ann Kattreh and Scott Neal
and both were very interested in the project and thought it was a great idea if the funding can
be secured.
Our next meeting is March 3rd, 2016 at 4 p.m. at City Hall.
Barbara La Valleur, Chair
Date: January 28, 2016 Agenda Item #: VII.C.
To:Edina Arts and Culture Commission Item Type:
Correspondence
From:Michael Frey, Art Center General Manager
Item Activity:
Subject:Report, Ways & Means Committee January 28, 2016 Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Description
Report, Ways & Means Committee January 28, 2016
Edina Arts & Culture Commission
Ways & Means Committee Report
January 28, 2016
Commissioners Miller, Meifert, LaValleur and Ellis met with Michael Frey on Tuesday January
12. Our discussion focused on implementing our fundraising strategies and goals.
November 19, 2016
We have had two meetings [Nov. 9th attended by Ray Meifert, Anne W. Miller, Kandace Ellis,
Barbara La Valleur and Michael Frey and Nov. 13 attended by Dana Lappin, Anne W. Miller,
Kandace Ellis and Barbara La Valleur].
Fundraising & Research
We have identified 23 $1+ million Edina companies and will determine which ones to
contact with an initial letter and follow up with a phone call a few days later to schedule
an appointment.
Fundraising & Marketing Opportunity 1 – Performing Arts Series [catchy name to be
determined] – Subscription series that would require paid admission and people would
have five choice and can choose between three or all five.
Fundraising & Marketing Opportunity 2 – Musical Salons in people’s home, perhaps two
per year. We are compiling a list of potential hosts.
Fundraising & Marketing Opportunity 3 – Pre-Shows for Edina Art Center openings
inviting those donors and potential donors from the “$1 Million Club”. Invite three
exhibiting artist to talk about their artwork for 5 minutes each.
Grants – We’re exploring the possibility of applying for grants. There is more work to be
done on that. Barbara will be applying for the annual Target grant available for a short
time on Jan. 1, 2016 for the purpose of funding a mural at the Aquatic Center. We are
pursuing a grant from the Metropolitan Regional Arts Council (MRAC).
Promotional Materials – We have been working on designing an introduction template
letter, a brochure, insets, post cards, thank you cards, bumper stickers, EDINA – Every
Day I Need Art buttons, anticipating they will all be complete in January.
Anne W. Miller, Ways & Means Chair