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HomeMy WebLinkAbout2016-01-28 Arts & Commission Meeting PacketAgenda Edina Arts and Culture Commission City Of Edina, Minnesota City Hall Community Room 4801 W. 50th Street, Edina, MN 55424 Thursday, January 28, 2016 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes, Arts & Culture Commission November 19, 2015 B.Minutes, Arts & Culture Commission December 17, 2015 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Grandview Update - Review Market Analysis Findings, User Group Meeting Results, and Draft Space Program - Building & Site B.Friends of the Arts in Edina VII.Correspondence And Petitions A.Report, Music in Edina January 28, 2016 B.Report, Public Art Edina January 28, 2016 C.Report, Ways & Means Committee January 28, 2016 VIII.Chair And Member Comments IX.Sta9 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli;cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 28, 2016 Agenda Item #: IV.A. To:Edina Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission November 19, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve minutes. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission November 19, 2015 Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Minutes City Of Edina, Minnesota Arts and Culture Commission Edina City Hall Community Room November 19, 2015 4:30 P.M. I. Call To Order Chair Meifert called the meeting to order at 4:30 p.m. II. Roll Call Commissioners Present: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Commissioners Absent: Kandace Ellis, Daniel Lee, and Kitty O’Dea. Staff Present: Michael Frey, General Manager, Edina Art Center; and Susan Faus, Assistant Director, Edina Parks and Recreation Students Representatives Present: Farhia Osman and Olivia Chen III. Approval Of Meeting Agenda Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for additions or changes. No additions to the agenda voiced. Motion by Commissioner Steven Suckow and seconded by Commissioner Barbara La Valleur that the Arts and Culture Commission approve the November 19, 2015 Agenda as presented. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. IV. Approval Of Meeting Minutes Chair Meifert asked if there were changes or corrections to the minutes of the Regular Meeting of October 22, 2015. No changes voiced. V. Special Recognitions And Presentations No special recognitions or presentations. VI. Community Comment Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 No comments made. VII. Reports/Recommendations A. Donations, Sponsorships and Advertising Commissioner Miller asked to whom a donor would write their gift out to; in example the Edina Community Foundation or Edina Art Center. Mr. Frey stated that the City of Edina can accept donations and advised that the Arts and Culture Fund is designated as a special fund that allows for donations and sponsorships to be added to it. He stated that any donation made to the City of Edina is a public donation and would be recognized publicly. He confirmed that if a check is written to the City of Edina for this purpose it would still be tax deductible. He advised that the Edina Community Foundation can also accept anonymous or recognized donations on behalf of the Commission and its working groups. Chair Meifert asked when the Ways & Means Committee would be meeting again. Commissioner Miller stated that a meeting date has not been set as of yet. Commissioner La Valleur noted that there was intent to meet in December. Chair Meifert stated that he would like the group to meet in early January to develop a strategy for donations and sponsorships. B. Grandview Update and Taskforce Mr. Frey reported that on Tuesday, November 17th, Edina Parks & Recreation Director Ann Kattreh prepared a Report & Recommendation for the next steps for Grandview which was presented to the City Council that night. He stated that the recommendation was to hire three consultants to prepare a feasibility and programming study for a possible building at the site. He stated that the recommendation was to hire HGA Architects, Pros Consulting, and George Sutton + Associates as the three consultants for the project noting that two of the consultants have recent experience working with the City. He stated that the recommendation also included the creation of a Task Force which would include two members from the Park Board, two members from the Arts and Culture Commission, City staff members and the consultants. He stated that the Council did approve the three consultants with a few small caveats. He stated that this process will start the following day with the first Task Force meeting. He stated that one report will be presented to the City Council at the end of the consulting process, explaining that the work from the three consultants will be combined into one report and will be presented for initial review in February or March. The study will be completed in May. He stated that his recommendation for the members of this Commission to join the Task Force were Chair Meifert and Commissioner Gunness with Commissioner Miller as an alternate. He noted that there will be additional opportunities for participation of the other Commissioners through user groups. Chair Meifert asked if someone has been identified as the leader for discussion to ensure the group remains on task. Ms. Faus stated that level of detail has not yet been discussed but agreed that would be important to ensure that the project stays on task. Commissioner Suckow asked if the Council has decided the amount of money the City will be spending on the building itself. Mr. Frey stated that decision has not yet been made but the price for the consulting services was set at $92,000 to $93,000. He noted that the Council expressed that was a lot to pay for the consulting Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 services but agreed that the services will be needed to determine the details for the project which could cost near $30,000,000. Commissioner La Valleur stated that she is grateful that the Council was willing to spend those funds as it is important to have foresight in the process. She also asked if the Task Force would include youth members to gain that perspective. Ms. Faus stated that there would not be youth participation in the Task Force but noted that the user groups would include youth participation. Motion by Commissioner La Valleur and seconded by Commissioner Miller that the Art and Culture Commission appoint Chair Meifert and Commissioner Gunness to represent the Arts and Culture Commission on the Grandview Task Force. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. Commissioner La Valleur stated that she was surprised to hear that the senior center would be moving. Ms. Faus stated that it would be helpful to have all the programing within the same space. Mr. Frey noted that multiple options would be discussed. C. Public Art Edina – Action Item – Approval of New Member Commissioner La Valleur provided information on the new member that Public Art Edina would like to add Kate Kinnich. Commissioner Suckow asked how many people are members of the group currently. Commissioner La Valleur stated that currently there are eight members and nine would be an optimal number. She noted that the group membership fluctuates depending upon the availability of people. Motion by Commissioner La Valleur and seconded by Commissioner Suckow that the Art and Culture Commission approve the appointment of Kate Kinnich to Public Art Edina. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. The Commission discussed the process for approving membership to working groups. Mr. Frey noted that this Commission is unique in that there is not an identified budget for the Commission but there is a substantial budget for two of the working groups of the Commission and therefore the Commission must approve the membership to the groups. Commissioner La Valleur provided information on a recently installed sculpture in the City of Bloomington. VIII. Correspondence And Petitions Mr. Frey explained that there is no General Manager’s Report this month. He noted that with the new formatting the reports will now fall under Correspondence and Petitions rather than the Consent Agenda. Chair Meifert stated that he would like to know more information on the concerts in the homes. Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Mr. Frey noted that there has not been a Music in Edina meeting since the last Commission meeting and therefore there is not an update at this time. IX. Chair And Member Comments Commissioner La Valleur asked how to access the website for the reports. Mr. Frey stated that he would make sure that all the Commissioners have that information. Chair Meifert referenced Art on the Move and stated that it was his impression that a working group would be created. Mr. Frey stated that Commissioner Gunness has offered to Chair that working group. Chair Meifert asked when the working group should be advertised for membership. Commissioner Gunness stated that there has been difficulty finding a date in November to meet to discuss the goals, philosophy and scope of work. Mr. Frey noted that he was unsure of the Commissioners that wanted to join that group and confirmed the Commissioners that were interested. Chair Meifert stated that the theater group was going to be chaired by Commissioner Li and, therefore, since he hasn’t been in attendance that should be placed on hold. X. Staff Comments Mr. Frey proposed a recommendation to increase the fees and charges for the Art Center and its programs for 2016. He stated the last price increase was in June 2014. He recommended that the price per class hour increase from $9 to $10, the workshops increase per hour from $13.50 to $14.00, and the firing fees increase $1.75 to $2 per pound. Chair Meifert asked for additional information on the pottery fees. Mr. Frey stated that the pottery studio fees are charged per number of weeks of the class and the item is non-taxable and is used for kiln maintenance and for staff to load and unload the kiln. He stated that the updraft kiln was the first kiln used at the Art Center and is available for rent. He confirmed the size of the kilns and noted that 100 to 300 pots could fit inside the kiln. He noted that although this was reviewed the previous month he would like a motion in support. Motion by Commissioner Miller and seconded by Commissioner La Valleur that the Art and Culture Commission approve an increase of the fees and charges for the Art Center and its programs for 2016. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. The Student Members provided an update on the recent activities of the Art Club and the mural. Chair Meifert stated that he would like to see the Commission more involved with the high school and possible display of artwork and asked for input. The Student Members provided high school staff contacts that may be helpful. Mr. Frey stated that the Art Center has a teen show and works with high school staff to coordinate that show. XI. Adjournment Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Motion by Chair Meifert and seconded by Commissioner La Valleur that the Art and Culture Commission adjourn the meeting at 5:11 p.m. Ayes: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. Date: January 28, 2016 Agenda Item #: IV.B. To:Edina Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission December 17, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve minutes. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission December 17, 2015 Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Arts and Culture Commission Edina City Hall Community Room December 17, 2015 4:30 P.M. I. Call To Order Chair Meifert called the meeting to order at 4:35 p.m. II. Roll Call Commissioners Present: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray Meifert, Anne Miller, Kitty O’Dea and Steve Suckow. Commissioners Absent: None. Staff Present: Michael Frey, General Manager, Edina Art Center; Susan Faus, Assistant Director of Parks and Recreation; Ann Kattreh, Director of Parks and Recreation. Guests Present: Victor Pechaty, HGA Architects; George Sutton, Sutton and Associates; and Sara Shaylie, Sutton and Associates; Jeff Bransford, Pros Consulting (via telephone). Student Representatives Present: Olivia Chen. Student Representatives Absent: Farhia Osman. III. Approval Of Meeting Agenda Mr. Frey noted that a revised agenda has been presented for this meeting, which will focus only on the Grandview process overview and visioning, and the rest of the normal business will be considered at the January meeting. Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for additions or changes. No additions to the agenda voiced. The Arts and Culture Commission approved the December 17, 2015 Agenda as amended. Ayes: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. IV. Approval Of Meeting Minutes Minutes to be approved at January 2016 meeting. V. Special Recognitions And Presentations Draft Minutes☒ Approved Minutes☐ Approved Date: No special recognitions or presentations. VI. Community Comment No comments. VII. Reports/Recommendations A. Grandview Update Ms. Kattreh stated that the Grandview project has been in the works for many years and the City is still working from the seven guiding principles that had already been developed. She provided background information on the process beginning in November 2014, noting that three scenarios were developed through the process with Frauenshuh and presented to the Council, with the Council ultimately selecting scenario three. She stated that ESG Architects was engaged to refine scenario three and further refinement is currently being completed to present to the Council by May of 2016. She advised that a Task Force has been created and will meet with the consultants every step of the way throughout this process, which is being led by HGA Architecture. She provided additional information on the public input process, which will include two open house meetings. Ms. Kattreh reviewed the key points for consideration from the City Council including what is known at this time for the site and its components and the desires of the Council on items such as ratio of public to private, size, green space, the possible inclusion of underground parking stalls, and desire of a large meeting space that could also be used for rental purposes. She stated that this schedule is very tight but believed that the City has the right team in place to make this happen and provide the report to the City Council in May 2016. She stated that this process is very organized and will solicit input from the Arts and Culture Commission, the Park Board, the City Council and residents. Commissioner La Valleur asked if the facility will have a membership fee or whether the space would be open to the public. Ms. Kattreh stated that is not known at this time as all factors of that nature are still up for decision at this time. She believed that the facility would contain a combination of both areas open to the public and areas available through membership. She stated that she would expect the Art Center to continue to run in its current function at this facility but enhanced. She stated that user group meetings will be held the first week in January and would allow the Task Force to delve more into the needs and wants of specific groups. Mr. Pechaty referenced the schedule and provided details on the different identifying marks. He stated that the process has three major phases, which will reach thresholds along the way in mid-February, during the transition from March to April, and with completion of the Feasibility Report to present to the Council in May. He stated that the first phase would be an information gathering phase and provided additional information on the user group meetings that will occur during the first week in January. He noted that the Senior Center and Art Center would be core programs included in the facility and additional programing will also be included. He stated that once the information is known on the size the building would need to be, a business plan would be developed and reviewed to determine if that is the right vision for the facility. He stated that the vision would be reviewed by the Arts and Culture Commission and Park Board before moving forward to the City Council. He noted that alternatives would be provided as well so that the Council would not have an all or nothing decision to make. He noted that a similar review by the Arts and Culture Commission and Park Board would be done to determine consensus for a preferred alternative. He advised that the group will come before this Commission three times during this process to solicit input. He stated that they would like to hear input from the Commission and consider this as a visioning session for how the Commission would like to see the Art Center programs transition from the current Art Center to the Grandview facility. Draft Minutes☒ Approved Minutes☐ Approved Date: Mr. Sutton stated that a lot of data and volunteer hours contributed to the seven guiding principles and information provided and gathered thus far that would also be used throughout this process. Mr. Frey provided historical information on the report that was developed by Sutton and Associates a few years prior. He provided information on the existing Art Center facility and the programming currently offered. He stated that the Art Center will continue to offer the current programing and believed that the Art Center could serve additional residents if it were in a more central location. He stated that the Art Center is a bit ahead of the game as initial space renderings have already been done. He stated that they have also been looking at additional opportunities that could be made available with increased space. He stated that there has been confirmation that the City would like the Art Center to be a component of the facility. Mr. Sutton stated that they got a sense from Ms. Kattreh and the Council that they should be pragmatic, as the Council does not intend to cut the subsidy currently provided but there is also not an intention to increase that subsidy, and therefore partnership opportunities are also being researched. He stated that while those opportunities would not be moneymakers, they would present opportunities to provide additional services to the residents of Edina without adding costs. Commissioner O’Dea stated that another option would be to review what the School District is currently offering for programming through community education in order to prevent an overlap. Ms. Kattreh stated that Commissioner Gunness and another representative from the School District are members of the Task Force, which assists in determining partnership opportunities. Mr. Sutton stated that they are trying to avoid more overhead for the City throughout this process. He stated that while a fixed seat theater will not be included in this project, there has been a commitment to working with the School District to provide access to the already great performing art spaces. Commissioner La Valleur asked the Task Force to take into account comfortability when considering mobile seating. She asked that the Senior Center perhaps have a more attractive name. She questioned if housing would be provided on upper levels of the facility. She stated that Edina is a wealthy community and asked if there has been any thought to seek a family to make a naming donation. Mr. Sutton stated that there will not be a theater but stated that they will explore the possibility of using the large multi-purpose room on the scale for that type of use. He stated that housing would be separate from the public part of the site in order to match both public and private funding of the building. Commissioner Gunness stated that she believed that there is a way to make this financially feasible to be used for the public. She stated that when multiple organizations are brought in to assist in programming and funding that could take away from the revenue that could be gained for the community. Mr. Sutton stated that the fee-based programming does not generate enough fees to cover the cost of the programming as 35 percent of the Art Center programming is funded through a subsidy by the City. Commissioner Miller stated that it seems that a goal of this facility is to expand programming and draw in more people without creating additional overhead and asked how that could be done. Mr. Sutton stated that it has been made clear that City subsidies will not fund the entirety of the programming for this facility. He stated that there is very little capacity to add to the programming at the current Art Center and therefore increased space could lead to increased revenue. Commissioner O’Dea noted that some of the overlapping services from the Art Center and Senior Center could be shared, such as front desk activities. Commissioner Suckow stated that the message of the Commission is to make the City a vibrant City with art and noted that the facility will not encompass the entirety of that mission. Draft Minutes☒ Approved Minutes☐ Approved Date: Chair Meifert stated that the facility will provide more creative opportunities and offering than what is currently offered at the Art Center. He noted that partnering with outside groups, such as the Guthrie, brings additional creditability to the programming. Mr. Sutton noted that there is a lot of talent living inside of Edina that would perhaps like to partner in this opportunity in order to bring increased services to Edina residents. Mr. Pechaty stated that during this first phase of the process the idea is to develop a range of programming for the Council to evaluate and assess the relative merits of programming, programming expansion and its effect on subsidies. Ms. Kattreh agreed and noted that the intent is not to limit the ideas that are brought forward and asked the Commission to think big, or grand, and the consulting team will think about how that could all work together. She referenced the City Council approval of the City budget that has occurred the past few months, noting the decreased liquor revenues, which have been a great funding source, specifically for the parks and Art Center subsidies. She stated that although the revenue from liquors has decreased, revenue is still being made on the endeavor. She explained that options are being provided to help make decisions, which would not rely on subsidies. Commissioner Ellis referenced possible sharing and opportunities between community education and Art Center programming and asked if the Task Force has a feeling on the opinion of the School District in regard to this matter. She asked the potential of having use of the performing arts spaces at the local high schools. Commissioner Gunness stated that it has been a long conversation and believed that this is a good moment to re-evaluate and push harder to make those spaces more accessible. Ms. Kattreh stated that they are excited with the timing of the discussion with the School District in regard to their referendum and facility improvements. Commissioner Ellis stated that part of the facility also affected the bus garages and asked if there is any discussion in the planning process of what the broad area would look like in the future. Ms. Kattreh stated that ultimately, the site is owned by the School District and they can do whatever they want with it. She stated that there has been discussion for years regarding possible land swaps that could occur, and believed that the School District is actively pursuing a site for their bus garage and did not believe there were additional discussions regarding the City possibly owning that parcel. Mr. Sutton stated through the focus that Ms. Kattreh has been able to focus and maintain for the Art Center on this site, the Art Center has prime focus for the facility, which is a new facility in a more centralized location and would be beneficial for the Art Center. He stated that the current Art Center is 10,500 square feet and is not in a prime centralized location. He stated that at the new facility the square footage could increase by twice the size in order to provide the items and programming that are currently lacking at the Art Center. He stated that there is a potential to raise additional money outside of the City to build the facility and provide increased programming. Commissioner O’Dea stated that she likes the idea of combining the Art Center and Senior Center to create intermingling gathering spaces. She stated that she would like to see some type of performance element, noting that perhaps the multi-purpose room could support that. She noted that she would also like to see a space that could integrate inside and outside for music opportunities. She wanted the spaces to be flexible enough to provide a variety of options in both the small and large spaces. Commissioner Li stated that in regard to visual arts he would be concerned with closing the current Art Center, as he would want to ensure that there is sufficient space for display and archives. Mr. Sutton stated that the current programing and offerings would transfer to the new facility with additional space and opportunity for growth. Ms. Shaylie stated that the education aspects have been focused on, as that is what has been successful at the Art Center. Draft Minutes☒ Approved Minutes☐ Approved Date: Commissioner Li stated that there is not a theater company operating within in Edina at this time and would like to see opportunities, noting that he would be fine with use of the high school spaces if that is an option in the future. Mr. Sutton provided an example of another city that was not able to include performing arts space and noted that a similar partnership was developed in order to allow that element to grow and have a home for performance. Commissioner Li referenced the Bloomington and Minnetonka models, which could be used as reference. Chair Meifert stated that available rehearsal space, such as the multi-purpose room, is what is being mentioned with the ability to use the high school space for performance. Commissioner Gunness stated that she hopes that this process will build on the strengths of Edina and will be unique to Edina rather than replicating what other cities are doing; focusing on the homegrown strengths to provide something that can only happen in Edina. She stated that she would prefer in community programming that everyone feels that they can be a part of. Commissioner Miller stated that she would advocate for a space for performing arts in addition to theater such as poetry, small music groups, writing, or dance performance. She stated that residents currently drive into other cities and would prefer to have those performances available with Edina. She urged the Task Force to be creative in looking outside of the City funding for this building. Commissioner Gunness stated that she also feels that performance space would be beneficial, such as one-time performances. Olivia Chen stated that she is not as informed on the topic but does play the violin and would be interested in rehearsal space for the orchestra. She believed the rehearsal space would be a good use of the space as multiple groups could use the space and believed that there would be a demand for it. Chair Meifert stated that he would like to remain focused on providing a venue that will advertise Edina as a cultural center of the Twin Cities. He noted that many artists live in Edina but go outside of Edina to perform and display their work. He stated that the main item people think of when they think of Edina is hockey and he would like to expand that. Commissioner Suckow stated that everyone acknowledged the end of life for the existing Art Center and is supportive of the Art Center programming. He stated that the goal of the Commission is much broader than the Council has outlined for this facility, which is fine and noted that the Commission will continue to explore those options, as the facility cannot do everything desired. He stated that he is very supportive of this activity and believed that it is important for this to be done but noted that the Commission will also continue to work outside the framework of this space to foster arts in the community. Commissioner O’Dea stated that if the focus remains only on classes that falls short of the community desired space such as space for small performing arts like music or poetry. Mr. Pechaty stated that the only items that have been decided thus far are that the Council does not want a swimming pool or a fixed seat theater. He stated that there has been endorsement of community gathering spaces and spaces that could be used for performances. Commissioner Suckow stated that the Commission is very supportive of an upgrade for the Art Center and acknowledged that the Commission is more than the Art Center Board and has a broader focus. Mr. Sutton explained that there are limitations on funding and noted the additional costs that would be associated with a fixed seat theater. He noted that if additional funding were to come in for the purpose of a fixed seat theater that could leverage the discussion and bring additional options, such as occurred in Bloomington. He noted that the difference there is that there was already a grown theater company in that community which handles a lot of the questions and responsibilities. Draft Minutes☒ Approved Minutes☐ Approved Date: Commissioner La Valleur stated that she is a visual person and she would like the building to be stunning with interesting and fun bike racks and benches outside to make the building unique. She stated that she would like a small café that could be privately run, and could appeal to all generations. Commissioner Ellis echoed the comments made thus far. She stated that she would like to see growth of the collaborative process between the City and the School District, as there are lovely facilities already in existence in the community. She noted that she wasn’t able to advertise for the Music in Edina event in the community center because only the high school is able to post there. She stated that she would like to see more collaborative efforts that could be gained possibly using membership opportunities. She stated that her priority above all else is the Art Center and she would like that to be a “wow” item. Commissioner Miller confirmed the consensus of the Commission on that statement. She stated that it would be helpful for the Commission to have an idea of the private element of the facility. Mr. Sutton explained that the private portion would be located on the south end of the site while the public space would remain on the other portion of the site, and would be separate buildings. VIII. Correspondence And Petitions IX. General Manager’s Report X. Music in Edina Report XI. Public Art Edina Report XII. Ways and Means Report XIII. Chair And Member Comments No comments. XIV. Staff Comments No comments. XV. Adjournment Motion by Chair Meifert and seconded by Commissioner La Valleur that the Art and Culture Commission adjourn the meeting at 6:05 p.m. Ayes: Kandace Ellis, Cheryl Gunness, Dana Lappin, Barbara La Valleur, Daniel Li, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. Date: January 28, 2016 Agenda Item #: VI.A. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Grandview Update - Review Market Analysis Findings, User Group Meeting Results, and Draft Space Program - Building & Site Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Parks & Recreation Director Ann Kattreh will lead a discussion update on the Grandview project. The Commission will review market analysis findings, user group meeting results, and a draft space program of the building and site. Consultants Victor Pechaty, HGA Architects, Jeff Bransford, PROS Consulting, and George Sutton, Sutton + Associates will be present. Date: January 28, 2016 Agenda Item #: VI.B. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Friends of the Arts in Edina Action, Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: The Arts & Culture Commission is asked to establish an "Edina Friends of the Arts" fund at the Edina Community Foundation. INTRODUCTION: Date: January 28, 2016 Agenda Item #: VII.A. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Music in Edina January 28, 2016 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Report, Music in Edina January 28, 2016 Edina Arts & Culture Commission Music in Edina Report January 28, 2016 The Music in Edina working group has met January 19 & 26, 2016 to discuss several topics that have had ongoing attention. At previous meetings there was discussion about grant application. This is the intention of the Music in Edina group; however, in reviewing the specific grant applications, there is a need to be associated with a financial entity. Does the financial entity need to be a 501(c) 3 – Non-Profit, or can the financial entity be a municipality. The question of whether or not to associate with the Edina Community Foundation has been discussed. I would like further discussion about this at our January meeting. Concerns/Benefits 1. It may benefit the application process partnering with a 501 (c) 3. The ECF is a 501(c) 3 rather than the association with the city. 2. This follows along with Public Art which is currently associated with the Edina Community Foundation. Both Public Art and Music in Edina also have designated funds with the City. 3. The ECF provides a clear tax deductible path for the donor. The City also offers a tax deductible path. The only distinction between the City and the ECF is that all donations to the City are public, whereas donations to ECF may be public or private. 4. How does the Arts and Cultural Commission and Music in Edina mesh if Music in Edina associates with the Edina Community Foundation? Is this a problem? If we need a 501(c) 3 to apply for a grant, meaning the grant stipulates only money is given to non-profits, then the only option is to apply through the ECF. 5. When fund-raising for the Art and Culture Commission, what is the path to the tax deduction? Music in Edina group has attempted to include information about the Valentine Party in the Parkwood Knolls newsletter and Senior Center newsletter. We are still waiting to hear about this. Posters are going up to publicize the event. Pass the word. Respectfully submitted by Kandace Ellis Date: January 28, 2016 Agenda Item #: VII.B. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Public Art Edina January 28, 2016 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Report, Public Art Edina January 28, 2016 Edina Arts & Culture Commission Public Art Edina Report January 28, 2016 The 2016 Call for Sculptures will be sent out within the next two weeks with selections for this year’s exhibition set for mid-March. The group is reviewing the Edina Public Art Guidelines with the intention of accepting them with a few updates in the spring. The group approved an increase in the honorariums for People’s Choice Awards for 1st place $1,500 (up from $1,000), 2nd place $1,000 (up from $750) and 3rd place $750 (up from $500). It was felt that this would be a greater incentive for more artists to answer our call. Public Art Edina is applying for a $5,000 Target grant (deadline is Feb. 1st) to go towards a mural project at the Aquatic Center. Before applying for the grant, it is required to fill out a 19- page Cultural Data Project which now complete. Tom Shirley, General Manager of Centennial Lakes Park; Michael Frey, two artists and I met in December to discuss the artists’ idea for a mural project at Centennial Lakes Park under two bridges. I will bring visuals to the meeting to share. I have met with Ann Kattreh and Scott Neal and both were very interested in the project and thought it was a great idea if the funding can be secured. Our next meeting is March 3rd, 2016 at 4 p.m. at City Hall. Barbara La Valleur, Chair Date: January 28, 2016 Agenda Item #: VII.C. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Ways & Means Committee January 28, 2016 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Report, Ways & Means Committee January 28, 2016 Edina Arts & Culture Commission Ways & Means Committee Report January 28, 2016 Commissioners Miller, Meifert, LaValleur and Ellis met with Michael Frey on Tuesday January 12. Our discussion focused on implementing our fundraising strategies and goals. November 19, 2016 We have had two meetings [Nov. 9th attended by Ray Meifert, Anne W. Miller, Kandace Ellis, Barbara La Valleur and Michael Frey and Nov. 13 attended by Dana Lappin, Anne W. Miller, Kandace Ellis and Barbara La Valleur]. Fundraising & Research We have identified 23 $1+ million Edina companies and will determine which ones to contact with an initial letter and follow up with a phone call a few days later to schedule an appointment. Fundraising & Marketing Opportunity 1 – Performing Arts Series [catchy name to be determined] – Subscription series that would require paid admission and people would have five choice and can choose between three or all five. Fundraising & Marketing Opportunity 2 – Musical Salons in people’s home, perhaps two per year. We are compiling a list of potential hosts. Fundraising & Marketing Opportunity 3 – Pre-Shows for Edina Art Center openings inviting those donors and potential donors from the “$1 Million Club”. Invite three exhibiting artist to talk about their artwork for 5 minutes each. Grants – We’re exploring the possibility of applying for grants. There is more work to be done on that. Barbara will be applying for the annual Target grant available for a short time on Jan. 1, 2016 for the purpose of funding a mural at the Aquatic Center. We are pursuing a grant from the Metropolitan Regional Arts Council (MRAC). Promotional Materials – We have been working on designing an introduction template letter, a brochure, insets, post cards, thank you cards, bumper stickers, EDINA – Every Day I Need Art buttons, anticipating they will all be complete in January. Anne W. Miller, Ways & Means Chair