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Home My WebLink About2016-11-17 Arts & Commission Meeting PacketAgenda Edina Arts and Culture Commission City Of Edina, Minnesota Edina Art Center Studio 14 Thursday, November 17, 2016 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes, Arts & Culture Commission October 27, 2016 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations A.Discussion & Preparation for December 6, 2016 Joint Council Work Session B.2017 Art Center Fees & Charges C.Donations & Sponsorships D.Public Art Edina - Approve Expenditure VII.Correspondence And Petitions A.Report, Music in Edina November 17, 2016 B.Report, Public Art Edina November 17, 2016 VIII.Chair And Member Comments IX.Sta4 Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli7cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: November 17, 2016 Agenda Item #: IV.A. To:Edina Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission October 27, 2016 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve minutes. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission October 27, 2016 Draft Minutes☐ Approved Minutes☒ Approved Date: November 17, 2016 Minutes City Of Edina, Minnesota Arts and Culture Commission Edina Art Center Studio 14 October 27, 2016 4:30 p.m. I. Call To Order Chair Anne Miller called the meeting to order at 4:42 p.m. II. Roll Call Commissioners Present: Stella Chaffee, Kandace Ellis, Cheryl Gunness, Ray Meifert, Anne Miller, Steve Suckow. Commissioners Absent: Barbara La Valleur, Russ Rubin. Student Representatives Present: Jane Howe, Mollie Mertes. Staff Present: Michael Frey, General Manager, Edina Art Center. Commissioner Ellis arrived at 4:45 p.m. Commissioner Gunness arrived at 4:46 p.m. III. Approval of Meeting Agenda Chair Miller asked for a motion to approve the meeting agenda. She asked that voting on the creation of the Arts & Culture Fund at the Edina Community Foundation item be added to the agenda. Motion by Commissioner Suckow with a second by Commissioner Chaffee to approve the meeting agenda as amended. Motion passed unanimously. IV. Adoption of Consent Agenda A. Approval of Minutes – Regular Meeting Minutes of August 25, 2016 B. Public Art Edina Report Motion by Commissioner Suckow with a second by Commissioner Chaffee to approve the Consent Agenda for October 27, 2016 as amended with the addition of Public Art Edina Report, Art on the Move Report, and a vote on the creation of an Arts & Culture Fund at the Edina Community Foundation to Reports/Recommendations. Motion passed unanimously. V. Community Comment Draft Minutes☐ Approved Minutes☒ Approved Date: November 17, 2016 No community members present. VI. Reports/Recommendations A. Arts & Culture Facebook Page Commissioner Meifert stated he has created a page on Facebook entitled “Every Day I Need Art” to help promote artists and events. The page has received 19 ‘likes’. He has created the page as an individual citizen and the site is not an official site of the City of Edina or the Arts & Culture Commission. B. Donations & Sponsorship Brochure The Commission reviewed and commented on the Donations & Sponsorship Brochure with focus on fundraising for the Art Center. Commissioners were asked to send changes to Liaison Frey to incorporate into the final draft prior to sending to Communications. December 2016 is the goal to complete the fundraising brochure. C. Public Art Edina Working Group Report An action item included in the Public Art Edina Report requested a letter be sent to the Communications Department to add Google mapping of sculptures to the website. A copy of the letter was included in the packet. Motion by Commissioner Suckow with a second by Commissioner Meifert that said letter be sent. Motion passed unanimously. D. Art on the Move Working Group Report Commissioner Gunness stated the first Art on the Move working group meeting was held October 17 at the Art Center. A second meeting is scheduled for November 14. E. Arts & Culture Fund at the Edina Community Foundation Commissioners Ellis and Suckow had met previously with Edina Community Foundation Executive Director Dick Crockett to discuss creating an Arts & Culture Fund at the Foundation. Director Crockett had sent a draft copy of the agreement for review. Motion by Commissioner Ellis with a second by Commissioner Meifert to establish an Arts & Culture Fund at the Edina Community Foundation. Motion carried unanimously. VIII. Correspondence and Petitions None voiced. IX. Chair and Member Comments None voiced. X. Staff Comments Draft Minutes☐ Approved Minutes☒ Approved Date: November 17, 2016 General Manager Frey reported that 149 people attended the 32nd Annual Members’ Juried Art Exhibition. Mayor Hovland offered remarks with Council Member Swenson, Commissioners La Valleur and Miller in attendance. The evening was a success. XI. Adjournment Motion by Commissioner Chaffee with a second by Commissioner Ellis to adjourn the October Arts & Culture Commission meeting. Motion carried unanimously. The meeting was adjourned at 6:03 p.m. Date: November 17, 2016 Agenda Item #: VI.A. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Discussion & Preparation for December 6, 2016 Joint Council Work Session Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: Please be prepared to discuss the upcoming joint work session with City Council and initiatives from the 2017 work plan. Date: November 17, 2016 Agenda Item #: VI.B. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:2017 Art Center Fees & Charges Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please review and approve the 2017 Art Center Fees and Charges. INTRODUCTION: Liaison Frey is recommending a $0.25 per class hour price increase for 2017. ATTACHMENTS: Description 2017 Art Center Fees and Charges Fees20162017Class PricingPer Class HourPer Class HourOpen Studio$4.00$4.25Youth, includes Art Academy$10.00 $10.25Pottery$10.00 $10.25Drawing & Paining$10.00 $10.25Watermedia$10.00 $10.25Photography$10.00 $10.25Jewelry & Metals$10.00 $10.25Literary Arts & Dance$10.00 $10.25Workshop PricingPer Class HourPer Class HourWorkshops; any medium$14.00$14.25Room Rental20162017Margaret Foss Gallery Solo, Two-Four Person Show$150.00/exhibit$150.00/exhibit Group Shows of 5 or more Individuals$25.00/person/exhibit$25.00/person/exhibitClassroom$75.00/day $75.00/dayPersonal Studio$150/month$150/monthPottery Fees20162017Pottery Studio Fees$3.00/num. of weeks$3.25/num. of weeksPottery Firing Fees$2.00/pound$2.00/poundUpdraft Kiln Rental$200.00/firing$200.00/firingPug Mill Rental$20.00/100# Clay$20.00/100# ClayGlaze Testing Fee$15.00/1000g batch$15.00/1000g batch Class Supply Fees20162017Supply Fees$3.00/num. of weeks$3.25/num. of weeksModel Fees Portrait Model Class$13.00/hour$13.00/hour Figure Model Class$20.00/hour$20.00/hourEDINA ART CENTER Birthday Parties20162017Drawing & Painting Birthday Parties - Member & Non-Member 5-7 Participants$10.00/hour/person$11.00/hour/person 8-11 Participants$9.00/hour/person$10.00/hour/person 12+ Participants$8.00/hour/person$9.00/hour/personPottery Birthday Parties - Member & Non-Member* 5-7 Participants$10.00/hour/person$12.00/hour/person 8-11 Participants$9.00/hour/person$11.00/hour/person 12+ Participants$8.00/hour/person$10.00/hour/personGift Shop20162017 Commission by Art Center to Artists35%35%Membership20162017Individual$35.00$35.00Family$50.00$50.00Contributing$51.00 - $99.00$51.00 - $99.00Sustaining$100.00 - $499.00$100.00 - $499.00Patron$500.00+$500.00+Edina Resident Discounts20162017Edina Resident Discount - Class Pricing$5.00 Off$5.00 OffEdina Resident Discount - Membership10%10%Edina Resident Discount - Gift Shop/GalleryNo Add'l DiscountNo Add'l Discount Explanation Explanation Explanation New fee instated Janauary 2015; no fee charged prior to that date 9' x 12' space; 7 personal studio spaces availableExplanationMaintenance costs have increased with student increaseGas and electrical price increaseMust have taken Updraft Kiln Loading Class with Firing Experience $20 Minimum charge - Must schedule w/Pottery Staff1000 gram batch or less plus firing fee costs Explanation Explanation New fee structure for January 2017 *Pottery on the Wheel Parties - Limit 12 ExplanationNo Change 2017ExplanationAnnual MembershipLast Increase 2013 ExplanationOne Class per Session10% off Membership Price, any levelNo Change 2017 Fees 2015 2016 Class Pricing Per Class Hour Per Class Hour Youth, includes Art Academy $9.00 $10.00 Pottery $9.00 $10.00 Drawing & Paining $9.00 $10.00 Watermedia $9.00 $10.00 Photography $9.00 $10.00 Jewelry & Metals $9.00 $10.00 Literary Arts & Dance $9.00 $10.00 Workshop Pricing Per Class Hour Per Class Hour Workshops; any medium $13.25 $14.00 Room Rental 2015 2016 Margaret Foss Gallery Solo, Two-Four Person Show $150.00/exhibit $150.00/exhibit Group Shows of 5 or more Individuals $25.00/person/exhibit $25.00/person/exhibit Classroom $50.00/day $75.00/day Personal Studio $125/month $150/month Pottery Fees 2015 2016 Pottery Studio Fees $2.00/number of weeks $3.00/number of weeks Pottery Firing Fees $1.75/pound $2.00/pound Updraft Kiln Rental $150.00/firing $200.00/firing Pug Mill Rental $10.00/100# Clay $20.00/100# Clay Glaze Testing Fee $5.00/500 g batch $15.00/1000g batch Class Supply Fees 2015 2016 Supply Fees $2.00/number of weeks $3.00/number of weeks Model Fees Portrait Model Class $12.00/hour $13.00/hour Figure Model Class $18.00/hour $20.00/hour Birthday Parties 2015 2016 Drawing & Painting Birthday Parties - Non-Member 1-10 Participants $17.00/hour/person $17.00/hour/person 11-20 Participants $18.00/hour/person $18.00/hour/person Drawing & Painting Birthday Parties - Member 1-10 Participants $15.00/hour/person $15.00/hour/person 11-20 Participants $16.00/hour/person $16.00/hour/person Pottery Birthday Parties - Non-Member* 1-10 Participants $21.00/hour/person $21.00/hour/person 11-20 Participants $22.00/hour/person $22.00/hour/person Pottery Birthday Parties - Member* 1-10 Participants $19.00/hour/person $19.00/hour/person 11-20 Participants $20.00/hour/person $20.00/hour/person Gift Shop 2015 2016 Commission by Art Center to Artists 35%35% Membership 2015 2016 Individual $35.00 $35.00 Family $50.00 $50.00 Contributing $51.00 - $99.00 $51.00 - $99.00 Sustaining $100.00 - $499.00 $100.00 - $499.00 Patron $500.00+$500.00+ EDINA ART CENTER Edina Resident Discounts 2015 2016 Edina Resident Discount - Class Pricing $5.00 Off $5.00 Off Edina Resident Discount - Membership 10%10% Edina Resident Discount - Gift Shop/Gallery No Add'l Discount No Add'l Discount Explanation Increase by $1 - Align with Twin Cities arts centers Last increase June 2014 Explanation Increase by $.75 - Align with Twin Cities arts centers Explanation New fee instated Janauary 2015; no fee charged prior to that date New fee instated Janauary 2015; no fee charged prior to that date 9' x 12' space; 7 personal studio spaces available Explanation Maintenance costs have increased with student increase Gas and electrical price increase Must have taken Updraft Kiln Loading Class with Firing Experience $20 Minimum charge - Must schedule w/Pottery Staff 1000 gram batch or less plus firing fee costs Explanation Art supply price increase Stay commensurate with pay standard Stay commensurate with pay standard Explanation New fee structure for January 2016 Includes instructor, supplies, paper plates, napkins, utensils *Pottery on the Wheel Parties - Limit 12 Includes instructor, clay, firing fees, paper plates, napkins, utensils Explanation No Change 2016 Explanation Annual Membership Last Increase 2013 Explanation One Class per Session 10% off Membership Price, any level No Change 2016 Date: November 17, 2016 Agenda Item #: VI.C. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Donations & Sponsorships Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please approve the donations and sponsorship brochure that will be sent to Communications for printing. INTRODUCTION: Review donations and sponsorship policy. Date: November 17, 2016 Agenda Item #: VI.D. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Public Art Edina - Approve Expenditure Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Public Art Edina Chair Barbara La Valleur is asking the Commission to approve payment of $2,080 of public art funds at the Edina Community Foundation on a sculpture conservation plan and hire Laura Kubick, Associate Conservator with Kristin Cheronis, Inc. to create a Survey Spreadsheet Report and a Summary Report of Sculptures in Edina. INTRODUCTION: ATTACHMENTS: Description Public Art Edina - Approve Expenditure KCI – Condition Assessment & Treatment Proposal – Page 1 of 2 PROJECT PROPOSAL Client Name: Barbara La Valleur, Chair, Public Art Edina Contact Info: 7621 Edinborough Way, Unit 2110 Edina, MN 55435 612-578-2422 barbara.lavalleur@gmail.com PROJECT DESCRIPTION: Public Art Edina is in need of a General Condition Survey of its collection of approximately 18 outdoor sculptures and 2 indoor works of art, located around the city of Edina. PROPOSAL: In order to carry out the examinations and to write up the resulting report, KCI will travel to Edina, MN by car and examine all sculptures in the Public Art Edina collection with Barbara La Valleur or another representative from Public Art Edina accompanying. The conservator will photodocument and record the condition of each work of art in a File Maker Pro database. Offsite, after the examinations, KCI will use the survey data to prepare a written Survey Report, including cost estimates and treatment priorities for each sculpture. There are two types of reports we can provide: OPTION 1: Survey Spreadsheet Report and Summary Report (see attached example) This option is recommended for the first few years that you have a collection survey done. The survey spreadsheet lists every sculpture, its condition, recommendations for the sculpture in prioritized order of need, and cost estimates. A summary of the data in the spreadsheet is provided and general collection-wide recommendations and observations are recorded. The summary report will help you make sense of the survey data spreadsheet so you can most easily understand your collection’s maintenance needs and how to address them most effectively. Cost Estimate for Option 1: $2,080.00 OPTION 2: Survey Spreadsheet Only (see attached example) Option 2 provides the same data for each artwork as Option 1, but does not include the written summary. This format is typically used by clients who have worked with us for a number of years, and who are more familiar with the survey process and their collection’s maintenance needs. However, this KCI – Condition Assessment & Treatment Proposal – Page 2 of 2 option still provides valuable information about and prioritized recommendations for every work of art in your collection. Cost Estimate for Option 2: $1,560.00 Prepared by Conservator: Laura Kubick Report Date: 8/8/2016 Option Chosen by Client: _____________________________________________ The undersigned authorizes and directs Kristin Cheronis Inc. (KCI) to carry out the aforementioned conservation and/or restoration treatment and take such action as KCI deems appropriate in connection with the treatment. The undersigned warrants: (i) that the undersigned is the sole owner(s) (or authorized agent of the owners) of the work(s) of art described above and has full authority to direct KCI to undertake the proposed treatment; (ii) the work(s) of art described above is insured by the institution or owner against any and all losses, and that such insurance will be in place from the time the artwork is delivered to KCI until it is received back by the owner/agent. The depositing institution or owner agrees to pay the cost of all conservation services plus materials (7%), not exceeding the above estimated cost by more than (10%) without the express written approval of the depositing institution or owner. All transportation and related insurance costs are the responsibility of the owner or agent of the item. Owner: __________________________________________ Date: _________________ Institution: ______________________________________________________________ Date: November 17, 2016 Agenda Item #: VII.A. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Music in Edina November 17, 2016 CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Report, Music in Edina November 17, 2016 Music in Edina Report to the Arts and Culture Commission November 17, 2016 Music in Edina, in partnership with the Edina Community Center and the Edina Community Foundation, helped sponsor Minnehaha Music’s Olé featuring Deborah Elias of Danza Española. The Minnehaha Music Repertory Orchestra concert was Sunday, November 13th at 4 p.m. at Dragseth Auditorium, 4725 South View Lane in Edina. The free concert featured an orchestra performance blending classical music with the captivating sights and sounds of Flamenco dance. The program included works by Debussy, Bizet and Albéniz. 240 people attended the event. Date: November 17, 2016 Agenda Item #: VII.B. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Public Art Edina November 17, 2016 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Report, Public Art Edina November 17, 2016 Public Art Edina Report to the Arts and Culture Commission November 17, 2016 • ACTION ITEM Ronald (Ron) Koeska attended the October Public Art Edina meeting and requested to become a member. Ron is on the board of Franconia Sculpture Park and brings a decade’s long interest in and supporter of art and in particular public art. I request the EACC approve adding him to Public Art Edina. • ACTION ITEM Public Art Chair La Valleur requests a vote to approve spending $2,080 to hire Laura Kubick, Associate Conservator with Kristin Cheronis, Inc. to create a Survey Spreadsheet Report and Summary Report of sculptures in Edina. Public Art Edina voted unanimously to have Laura Kubick create these documents after viewing all of Public Art Edina’s permanent collection to provide us with the needed information to create a plan to care for our collection in a prioritized order with needs and cost estimates. An initial tally of Public Art Edina’s permanent collection indicates at least 20 permanent pieces valued at more than $300,000. Cost of the survey will be taken from Public Art Edina funds at the Edina Community Foundation. • A lengthy discussion was held about changing the way our annual rotating exhibit takes place. Ideas were shared about the possibility of having all installations and de-installations occur either over two days or on the same day and creating an “event atmosphere to engage more with the public”. It was suggested that the City’s Public Works Department could do the de-installations as well as the installations under the guidance of the artists. The idea of asking local businesses and/or civic groups to be a part of and sponsor such an event was brought forth. Member La Valleur asked if the City would be able to cover the insurance vs. having the artists doing that. Another topic was discussed if we want to follow several regional public art sculpture cities whereby they offer $1,000 to $2,000 to artists for displaying each sculptures for one year. Member Katy Kinnich gave a report about several cities in Minnesota and how they organize their sculpture exhibits. She said Hopkins awards $500 for each sculpture and they award prizes of $300 each for two people’s choice awards. Mankato provides $1,000 with two winners receiving $1,000 each. St. Cloud gives $2,000 per sculpture with awards of $1,000 and $500 in two areas. St. Cloud had a United Arts grant to pay the stipend. Installation suggestions included inviting children and youth through art programs at schools to be a part of the event. Another suggestion was to invited members of the community (businesses, civic groups, individuals, families) to “adopt a sculpture” to keep an eye on it, support its funding etc. Staff Liaison Frey suggested installation and de-installation could be done on the same day like Sioux Falls, SD, which has over 50 sculptures in their annual rotating exhibit. • Ann Kattreh, Director of Parks and Recreation who attended the meeting, suggested using a standardized mount/pod, which has been the topic of several discussion in past meetings. Member Gregg designed a template last year. Director Kattreh also said she would look into whether the City could cover the insurance for sculptures on loan for the rotating exhibit that has in the past been covered by the artist. • Residents who live in the Grandview condos are raising about $16,000 to purchase Egghead by Kimber Fiebiger. The sculpture was a People’s Choice Award winner two years ago and was on display on a raised pod at the Grandview site becoming a beloved piece. The sculpture, currently being exhibited in Montana, has been purchased and will remain there. The artist has temporarily installed a similar, smaller sculpture until she creates a new Egghead which will then be permanently installed in the spring. • Public Art agreed to send a congratulatory card to the City of Edina Communications Department in recognition of their second regional Emmy for Public Art Profiles. Respectfully submitted by Barbara La Valleur