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HomeMy WebLinkAbout2015-10-22 Arts & Commission Meeting PacketAgenda Edina Arts and Culture Commission City Of Edina, Minnesota City Hall Community Room 4801 W. 50th Street, Edina, MN 55424 Thursday, October 22, 2015 4:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda A.Agenda, Arts & Culture Commission October 22, 2015 IV.Approval Of Meeting Minutes A.Minutes, Arts & Culture Commission August 27, 2015 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VI.Reports/Recommendations VII.Correspondence And Petitions A.Performing Arts at Grandview B.Report, Public Art Edina October 22, 2015 C.Report, Music in Edina October 22, 2015 VIII.Chair And Member Comments IX.Sta. Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli0cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 22, 2015 Agenda Item #: III.A. To:Edina Arts and Culture Commission Item Type: Other From:Michael Frey, Art Center General Manager Item Activity: Subject:Agenda, Arts & Culture Commission October 22, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please review and approve or amend the meeting agenda. INTRODUCTION: ATTACHMENTS: Description Agenda, Arts & Culture Commission October 22, 2015 AGENDA CITY OF EDINA, MINNESOTA ARTS AND CULTURE COMMISSION COMMUNITY ROOM EDINA CITY HALL OCTOBER 22, 2015 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. INTRODUCTIONS A. New Student Representatives Olivia Chen and Farhia Osman IV. APPROVAL OF MEETING AGENDA V. ADOPTION OF CONSENT AGENDA A. Approval of Minutes – Regular Meeting of August 27, 2015 B. General Manager’s Report C. Music in Edina D. Public Art Edina VI. COMMUNITY COMMENT During “Community Comment” the Art Center Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight’s agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VII. REPORTS/RECOMMENDATIONS A. Human Rights & Relations Commission Report – Chair Pat Arseneault and Liaison MJ Lamon B. Grandview ‘Strawman’ for the Performing Arts – Chair Meifert C. Communication & Website – Commissioner O’Dea D. Ways & Means Report – Commissioner Miller VIII. CORRESPONDENCE AND PETITIONS IX. CHAIR AND COMMISSIONER COMMENTS X. STAFF COMMENTS XI. ADJOURNMENT XII. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 22, 2015 Agenda Item #: IV.A. To:Edina Arts and Culture Commission Item Type: Minutes From:Michael Frey, Art Center General Manager Item Activity: Subject:Minutes, Arts & Culture Commission August 27, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and approve minutes dated August 27, 2015. INTRODUCTION: ATTACHMENTS: Description Minutes, Arts & Culture Commission August 27, 2015 Edina Arts and Culture Commission Meeting Meeting Minutes City of Edina, Minnesota Edina City Hall Community Room August 27, 2015 4:30 P.M. I. Call to Order Chair Meifert called the meeting to order at 4:35 p.m. II. Roll Call Commissioners Present: Kandace Ellis, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Commissioners Absent: Cheryl Gunness and Daniel Li. Staff Present: Michael Frey, General Manager, Edina Art Center Students Representatives Present: None. III. Approval of Meeting Agenda Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for additions or changes. No additions to the agenda voiced. Motion by Commissioner La Valleur and seconded by Commissioner Miller that the Arts and Culture Commission approve the August 27, 2015 Agenda as presented. Ayes: Kandace Ellis, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. IV. Adoption of Consent Agenda A. Approval of Minutes – Regular Meeting of July 23, 2015 B. General Manager’s Report C. Music in Edina D. Public Art Edina Chair Meifert asked if there were changes or corrections to the minutes of the Regular Meeting of July 23, 2015. No changes voiced. Motion by Commissioner Suckow and seconded by Commissioner O’Dea that the Arts and Culture Commission approve the Consent Agenda as presented. Ayes: Kandace Ellis, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. V. Community Comment No comments made. VI. Reports/Recommendations A. Arts and Culture Commission Bylaws Commissioner Suckow provided an updated draft of the bylaws which he composed using the comments from the Commissioners that provided input and from discussion with Mr. Frey. He stated that the majority of changes were made to section seven on page six to accommodate the way in which the working groups have developed over time. He stated that under section nine the attempt was for the budget item to reflect more of a desire to provide oversight and not micromanage. Chair Meifert suggested language stating that all annual budgets must be approved in advance by the majority of the members to guarantee support. He stated that budgets should be what is planned but does not necessarily need to be what occurred. Commissioner O’Dea stated that the budgets should include some buckets of planned expenditures. Commissioner Suckow provided the example of the Music in Edina group showing events but not specific items within the events. Commissioner Ellis stated that the language appears that the budget would apply to the Commission and asked if the Commission has a budget. Mr. Frey explained that there is not a budget at this time for the Commission as a whole but noted that the Commission has oversight over the two working groups. Commissioner Suckow stated that each working group would also be required to have a treasurer. Mr. Frey noted that the Public Art working group has a treasurer and he works as the treasurer for the Music in Edina working group. He advised that he would soon transition out of the treasurer position for Music in Edina and could act as treasurer for the two newly created working groups while they are starting up. Chair Meifert asked if there would be a review of the duties. Commissioner Suckow stated that the duties were set by the City Council and therefore were not proposed to be changed. Chair Meifert suggested that an additional statement be added explaining that he felt that the Commission has been left out of some discussions in the past. Commissioner Suckow referenced Item E and noted that language could be strengthened and confirmed that Chair Meifert would send him the additional language by email. The Commission discussed the possibility of creating and keeping up to date a calendar of current events of importance to the Commission, which could be reviewed and updated quarterly. Motion by Commissioner Miller and seconded by Commissioner LaValleur that the Arts and Culture Commission approve the bylaws as amended, with the additional language to be added from Chair Meifert. Ayes: Kandace Ellis, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. B. 2016 Work Plan – Preparation for September 16th Joint Work Session Chair Meifert stated that there will be a joint session on September 16th at 6:00 p.m. between the Commission and City Council to review the Commission’s 2016 Work Plan. Mr. Frey stated that the joint session is an opportunity for the Commission to meet with the City Council and asked that any Commissioners that are not able to attend should provide their input on the Work Plan before that time. Chair Meifert noted that while some events and items will remain on the Work Plan, those items should be updated to reflect the recent accomplishments and upcoming events. Mr. Frey referenced The Author’s Studio item which has had decreased attendance. He stated that former Art Center Board member Colin Nelson had thought about changing the event to the Edina Public Library through the Edina Community Foundation on a Sunday but the decision had been made to keep the event at the Art Center on a Saturday morning. He noted that some sessions had been canceled and there would be three events planned for the fall/winter and three events during the spring. He stated that perhaps something could be given to authors that attend and stated that any fundraising support would be welcomed. Commissioner O’Dea noted that sometimes a small fee increases attendance. Commissioner Miller stated that book stores offer that type of event for free. Mr. Frey stated that the event started with about 20 to 25 people attending and grew to around 40 people per event, noting that current attendance was closer to 12 people. Chair Meifert stated that perhaps the venue could be changed to mix things up. Commissioner O’Dea stated that if former attendees were known it would be interesting to poll those people to see why they are not attending anymore. Mr. Frey noted that a survey could be done through Survey Monkey through the emails provided by past attendees. Commissioner La Valleur stated that it would make more sense to skip the December offering and instead hold the event in January. Commissioner Lappin stated that she would prefer to see donations accepted rather than charging for the event. Chair Meifert referenced the art in public places item and asked that the item be updated with accomplishments from 2015 and bullet points of what should be done in 2016. He noted that he does have language for an Art on the Move item to add as well. Commissioner La Valleur stated that she would draft the language to incorporate for the art in public places item. Mr. Frey stated that he would need to have the draft Work Plan submitted by September 8th and would need all input before that time. Commissioner O’Dea stated that the items with budgets should be listed on the top of the initiatives. Chair Meifert asked if the Commission is going to ask for funds for the literature item to pay the stipends for authors. Mr. Frey stated that Colin Nelson suggested paying $100 for a stipend to the authors. Commissioner Ellis stated that the Commission could fundraise for those funds and if the $600 is not gained, the Commission could fund the item through a working group budget. She stated that perhaps the Commission should develop their Work Plan earlier in the year as at this point the Council is too far along in their budget process for the Commission to submit a budget request. It was the consensus of the Commission that the author stipend would be funded this year with $300 from the Music in Edina working group and $300 from the Public Art working group, with an attempt to fundraise as well. Chair Meifert stated that he would draft language that could possibly ask the Council for the $600 as well. It was the consensus of the Commission for the film item to be removed with language to explain why the item is not being continued. Commissioner Ellis suggested that language be included that states the Commission would like to possibly bring the film event back if there is an opportunity in the future to hold the event at a City owned space, such as Grandview. Commissioner O’Dea stated that she would draft that language. Mr. Frey reported that there will be a City Council work session on Tuesday, September 1st devoted to Grandview. Mr. Frey provided additional information on the dance item, noting that the instructor is leaving the Art Center as he is going back to college. He stated that the language could be updated to state that the group is exploring new options. He noted that the Park Board holds a six hour retreat each year to discuss and update their Work Plan. Commissioner La Valleur stated that the percentage for arts item could be removed as the Commission is not moving forward with that. Chair Meifert referenced the fundraising and donation item and stated that he would not be comfortable asking for funds with that generalized brochure. Commissioner Miller stated that the best method to move forward would be for the Commission to develop an insert that could detail information specific to the Commission and could be included inside the brochure. It was the consensus of the Commission that an insert should be developed that the Commission could use for fundraising in addition to the City brochure. Commissioner La Valleur stated that raffle tickets would be a great opportunity for fundraising as well. Chair Meifert noted that an online auction would be another option. Commissioner Ellis stated that the Ways and Means group could discuss further discussion those items. Chair Meifert referenced potential language for the Art Center and a new venue. Mr. Frey stated that the item may not be an option following the September 1st meeting. He acknowledged that the Art Center cannot add any additional programming without additional space. Chair Meifert provided language regarding the Art on the Move item. Commissioner Miller asked if the groups would be making a donation for the services. Commissioner O’Dea stated that is a detail the working group could determine but agreed that it would make sense for the group to make a donation to the Commission in return for the services. Chair Meifert stated that perhaps an additional initiative should be added regarding community theater and provided that proposed language for incorporation. He stated that a working group could be created for that item as well. Commissioner O’Dea stated that she recently send an email link to Mr. Frey for a survey to be distributed to the Commission members and noted that she will use that information to develop a communication plan for the Commission and art related events in Edina. Mr. Frey provided additional information on an intern position that will be gathering information on arts and culture events throughout Edina. Commissioner O’Dea explained that she is working from a more strategic position in regard to the best method for communicating that information. Chair Meifert briefly reviewed the items to be updated on the Work Plan and which member of the Commission and/or working group would be completing each action. He noted that the necessary information should be provided to Mr. Frey by September 1st. Motion by Commissioner Suckow and seconded by Commissioner La Valleur that the Art and Culture Commission approve the amendments to the 2016 Work Plan as proposed with additional incorporations to be made. Ayes: Kandace Ellis, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. VII. Correspondence and Petitions Chair Meifert asked if there was any correspondence or petitions. None voiced. VIII. Chair and Board Commissioner Comments Commissioner La Valleur provided an update on upcoming events and asked the Commissioners to complete a ballot for the sculpture contest. She noted that she attended an opening of a huge public art piece in Bloomington the previous week and had pictures for interested Commissioners to view. Mr. Frey stated that Bloomington received an endowment for the arts grant in the amount of $100,000, which was matched and provided the city with $200,000 for public art. Commissioner Ellis asked if the Commission could research grant opportunities as that could be much more successful than raising donations. She asked that the item be added to a future agenda to further discuss opportunities. She noted that she does have experience writing grant applications in the past. Mr. Frey confirmed that he does receive available grant information and can forward that information on to interested Commissioners. Commissioner La Valleur noted that she has also written grant applications, but stated that she did not receive the grant she applied for this past year. IX. Staff Comments No comments. X. Adjournment Motion by Commissioner Suckow and seconded by Chair Meifert that the Art and Culture Commission adjourn the meeting at 6:15 p.m. Ayes: Kandace Ellis, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, Kitty O’Dea, and Steve Suckow. Motion carried. Date: October 22, 2015 Agenda Item #: VII.A. To:Edina Arts and Culture Commission Item Type: Report and Recommendation From:Michael Frey, Art Center General Manager Item Activity: Subject:Performing Arts at Grandview Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Read and Discuss INTRODUCTION: ATTACHMENTS: Description 2015-10-22 Performing Arts at Grandview PERFORMING ARTS AT GRANDVIEW Premise The planned performing arts center must be utilized in a manner that provides for eclectic artistic performances and learning opportunities to the diverse interests of the citizens of Edina and surrounding areas. The venue should be one that prides itself on providing a place for artists’ freedom to express themselves through their art. This should be accomplished in a manner that contributes a revenue stream to offset maintenance costs and upkeep. The Performing Arts Centers once completed has a unique location opportunity for success as it provides:  Substantial parking and sidewalk access with a fully-accessible public ramp to the Jerry’s Parking Area  Metro Transit bus lines pick-up and discharge passengers within ½ blocks to two blocks’ distance of the center.  Easy access from other communities via Highway 100  A location close to unique restaurant and shopping experiences in the 50th and France area  A safe environment for family entertainment offerings Focus on Five Selected Areas and Proposals for Success  Live Theatre and Performance Classes o Establish Working Group to bring community theatre to Edina o Partner with established Twin City theater organizations and Offer residency to schools and companies like:  Mainstreet School for the Performing Arts  Blue Water Theatre Company  Frank Theatre Company  Jungle Theater o Use theater partners to offer classes by local acting and musical theatre instructors to various age groups o Rent the venue to various theatre companies in the west metro area for their stage productions  Music o Music in Edina Concerts o Partner with established TC music organizations such as MacPhail to offer musical education focused on youth o Individual music artists and choral group performances (separate from Music in Edina offerings)  Dance Performances and Classes o Rent venue to interested dance companies o Expand dance instructions in Tango, tap and jazz dance for adults (18 years old and above) o Rent venue to small dance studios for annual recitals  Film o Provide home and expansion opportunity for the Edina Film Festival o Screenings of films by independent directors o Movie nights  Literature o The Author’s Studio o Partnership and Expansion for literary education opportunities – The Loft, BookArts Assure the Venue is Artist Friendly To assure that the venue is artist friendly it is suggested that selected individual s meet with artistic directors of various theatres, dance companies and music schools to assure as many of the correct elements needed for performances are provided.  Seating Requirements (200-300)  Acoustics  Floor Requirements  Theatre Staging Requirements Establish a Board of Directors It is strongly recommended that the city establishes a Board of Directors (Chair, Secretary and Executive Director) to assure that the space is managed properly with a focus on the arts with a strong sense of fiscal accountability. Date: October 22, 2015 Agenda Item #: VII.B. To:Edina Arts and Culture Commission Item Type: Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Public Art Edina October 22, 2015 Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please review Public Art Edina report dated 2015-10-22 INTRODUCTION: ATTACHMENTS: Description Report, Public Art Edina October 22, 2015 Edina Arts & Culture Commission Public Art Edina Report October 22, 2015 Public Art Edina did not meet in September. At our last meeting in August, we voted to meet every other month, about six times a year as opposed to monthly. Meeting months include January, March, May, June, September and November. 2015 People’s Choice Award Winners marking the 11th anniversary of Public Art Edina were announced in early October. ’Letting Go’ by Judd Nelson of Wayzata, MN won first place; ‘Screw Tail Bass’ by Andrew Arend of Rochester, MN placed second and ‘Gravitation II’ by Steve Elliott of Wayne, NE came third. All three winning sculptures are located on The Edina Promenade. People’s Choice Award winners receive $1,000, $750 and $500 respectively and are invited to exhibit their sculptures for an additional year for which they receive an additional $500 stipend. This year is the first time more than 500 people voted for their favorite sculpture with voting boxes at the Edina Art Center, Senior Center, Edinborough Park and Centennial Lakes Park Pavilion as well as the Edina to Go app. Most votes were cast at the booths during Fall into the Arts Festival and the new 50th and France Open Streets events. Date: October 22, 2015 Agenda Item #: VII.C. To:Edina Arts and Culture Commission Item Type: Report and Recommendation, Correspondence From:Michael Frey, Art Center General Manager Item Activity: Subject:Report, Music in Edina October 22, 2015 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Read and Review INTRODUCTION: ATTACHMENTS: Description Report, Music in Edina October 22, 2015 Edina Arts & Culture Commission Music in Edina Report October 22, 2015 The Music in Edina group met October 1 at the Art Center to discuss plans for the 2016 year. Attendees included: Kandace Ellis, Chair, Hilary Santoni, Mary Pat Kelleher, Michael Frey, and David Beatty. Unable to Attend: Paul Peterson, Judy Berkowitz. The meeting reviewed plans for future concerts and Jazz Festival at Centennial Lakes. At this time, the music group is planning on the jazz festival, July 31, 2016 and a Valentine’s par- ty/dance on February 13th, Saturday night. Further discussion was held about the ongoing mission of the Music in Edina working group. Discussion also included the following: • further contact with Centennial Lakes staff, Laura Knollmaier, regarding jazz festival • ongoing mission of the group; Mary Pat Kelleher will assume treasurer duties • Hilary Santoni will provide marketing planning • Kandace Ellis will continue to chair the group • improving communication and clarity of information for the Edina community within the cur- rent structure of the Edina city website • consider budget for the coming year • consider opportunities for fall and winter concerts with professional/local Edina musical groups and with existing city facilities, such as Braemar Golf Club • schedule Valentine’s concert: Rockin Hollywoods • pursue grant writing and sponsorship to assist with funding of musical activities • move forward in interviewing an intern for assistance with web site and calendar develop- ment The following is a review of our mission: Recognition that our Working Group will keep in mind, and relate our goals to the stated mis- sion of the Edina Arts and Culture Commission which is: "to build a vibrant community, foster common bonds, nurture talent and create venues for expressing and appreciating arts and culture in Edina." - We will enhance and diversify musical offerings by producing a summer "Music in the Park" series and a winter "Music in Edina" series. - We will support the A&CC's mission with a communication plan that aligns with general city communi- cation. Respectfully submitted by Kandace Ellis