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HomeMy WebLinkAbout2015-11-19 Arts Culture Commission MinutesDraft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Minutes City Of Edina, Minnesota Arts and Culture Commission Edina City Hall Community Room November 19, 2015 4:30 P.M. I. Call To Order Chair Meifert called the meeting to order at 4:30 p.m. II. Roll Call Commissioners Present: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Commissioners Absent: Kandace Ellis, Daniel Lee, and Kitty O’Dea. Staff Present: Michael Frey, General Manager, Edina Art Center; and Susan Faus, Assistant Director, Edina Parks and Recreation Students Representatives Present: Farhia Osman and Olivia Chen III. Approval Of Meeting Agenda Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for additions or changes. No additions to the agenda voiced. Motion by Commissioner Steven Suckow and seconded by Commissioner Barbara La Valleur that the Arts and Culture Commission approve the November 19, 2015 Agenda as presented. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. IV. Approval Of Meeting Minutes Chair Meifert asked if there were changes or corrections to the minutes of the Regular Meeting of October 22, 2015. No changes voiced. V. Special Recognitions And Presentations No special recognitions or presentations. VI. Community Comment Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 No comments made. VII. Reports/Recommendations A. Donations, Sponsorships and Advertising Commissioner Miller asked to whom a donor would write their gift out to; in example the Edina Community Foundation or Edina Art Center. Mr. Frey stated that the City of Edina can accept donations and advised that the Arts and Culture Fund is designated as a special fund that allows for donations and sponsorships to be added to it. He stated that any donation made to the City of Edina is a public donation and would be recognized publicly. He confirmed that if a check is written to the City of Edina for this purpose it would still be tax deductible. He advised that the Edina Community Foundation can also accept anonymous or recognized donations on behalf of the Commission and its working groups. Chair Meifert asked when the Ways & Means Committee would be meeting again. Commissioner Miller stated that a meeting date has not been set as of yet. Commissioner La Valleur noted that there was intent to meet in December. Chair Meifert stated that he would like the group to meet in early January to develop a strategy for donations and sponsorships. B. Grandview Update and Taskforce Mr. Frey reported that on Tuesday, November 17th, Edina Parks & Recreation Director Ann Kattreh prepared a Report & Recommendation for the next steps for Grandview which was presented to the City Council that night. He stated that the recommendation was to hire three consultants to prepare a feasibility and programming study for a possible building at the site. He stated that the recommendation was to hire HGA Architects, Pros Consulting, and George Sutton + Associates as the three consultants for the project noting that two of the consultants have recent experience working with the City. He stated that the recommendation also included the creation of a Task Force which would include two members from the Park Board, two members from the Arts and Culture Commission, City staff members and the consultants. He stated that the Council did approve the three consultants with a few small caveats. He stated that this process will start the following day with the first Task Force meeting. He stated that one report will be presented to the City Council at the end of the consulting process, explaining that the work from the three consultants will be combined into one report and will be presented for initial review in February or March. The study will be completed in May. He stated that his recommendation for the members of this Commission to join the Task Force were Chair Meifert and Commissioner Gunness with Commissioner Miller as an alternate. He noted that there will be additional opportunities for participation of the other Commissioners through user groups. Chair Meifert asked if someone has been identified as the leader for discussion to ensure the group remains on task. Ms. Faus stated that level of detail has not yet been discussed but agreed that would be important to ensure that the project stays on task. Commissioner Suckow asked if the Council has decided the amount of money the City will be spending on the building itself. Mr. Frey stated that decision has not yet been made but the price for the consulting services was set at $92,000 to $93,000. He noted that the Council expressed that was a lot to pay for the consulting Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 services but agreed that the services will be needed to determine the details for the project which could cost near $30,000,000. Commissioner La Valleur stated that she is grateful that the Council was willing to spend those funds as it is important to have foresight in the process. She also asked if the Task Force would include youth members to gain that perspective. Ms. Faus stated that there would not be youth participation in the Task Force but noted that the user groups would include youth participation. Motion by Commissioner La Valleur and seconded by Commissioner Miller that the Art and Culture Commission appoint Chair Meifert and Commissioner Gunness to represent the Arts and Culture Commission on the Grandview Task Force. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. Commissioner La Valleur stated that she was surprised to hear that the senior center would be moving. Ms. Faus stated that it would be helpful to have all the programing within the same space. Mr. Frey noted that multiple options would be discussed. C. Public Art Edina – Action Item – Approval of New Member Commissioner La Valleur provided information on the new member that Public Art Edina would like to add Kate Kinnich. Commissioner Suckow asked how many people are members of the group currently. Commissioner La Valleur stated that currently there are eight members and nine would be an optimal number. She noted that the group membership fluctuates depending upon the availability of people. Motion by Commissioner La Valleur and seconded by Commissioner Suckow that the Art and Culture Commission approve the appointment of Kate Kinnich to Public Art Edina. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. The Commission discussed the process for approving membership to working groups. Mr. Frey noted that this Commission is unique in that there is not an identified budget for the Commission but there is a substantial budget for two of the working groups of the Commission and therefore the Commission must approve the membership to the groups. Commissioner La Valleur provided information on a recently installed sculpture in the City of Bloomington. VIII. Correspondence And Petitions Mr. Frey explained that there is no General Manager’s Report this month. He noted that with the new formatting the reports will now fall under Correspondence and Petitions rather than the Consent Agenda. Chair Meifert stated that he would like to know more information on the concerts in the homes. Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Mr. Frey noted that there has not been a Music in Edina meeting since the last Commission meeting and therefore there is not an update at this time. IX. Chair And Member Comments Commissioner La Valleur asked how to access the website for the reports. Mr. Frey stated that he would make sure that all the Commissioners have that information. Chair Meifert referenced Art on the Move and stated that it was his impression that a working group would be created. Mr. Frey stated that Commissioner Gunness has offered to Chair that working group. Chair Meifert asked when the working group should be advertised for membership. Commissioner Gunness stated that there has been difficulty finding a date in November to meet to discuss the goals, philosophy and scope of work. Mr. Frey noted that he was unsure of the Commissioners that wanted to join that group and confirmed the Commissioners that were interested. Chair Meifert stated that the theater group was going to be chaired by Commissioner Li and, therefore, since he hasn’t been in attendance that should be placed on hold. X. Staff Comments Mr. Frey proposed a recommendation to increase the fees and charges for the Art Center and its programs for 2016. He stated the last price increase was in June 2014. He recommended that the price per class hour increase from $9 to $10, the workshops increase per hour from $13.50 to $14.00, and the firing fees increase $1.75 to $2 per pound. Chair Meifert asked for additional information on the pottery fees. Mr. Frey stated that the pottery studio fees are charged per number of weeks of the class and the item is non-taxable and is used for kiln maintenance and for staff to load and unload the kiln. He stated that the updraft kiln was the first kiln used at the Art Center and is available for rent. He confirmed the size of the kilns and noted that 100 to 300 pots could fit inside the kiln. He noted that although this was reviewed the previous month he would like a motion in support. Motion by Commissioner Miller and seconded by Commissioner La Valleur that the Art and Culture Commission approve an increase of the fees and charges for the Art Center and its programs for 2016. Ayes: Cheryl Gunness, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried. The Student Members provided an update on the recent activities of the Art Club and the mural. Chair Meifert stated that he would like to see the Commission more involved with the high school and possible display of artwork and asked for input. The Student Members provided high school staff contacts that may be helpful. Mr. Frey stated that the Art Center has a teen show and works with high school staff to coordinate that show. XI. Adjournment Draft Minutes☐ Approved Minutes☒ Approved Date: 1/28/2016 Motion by Chair Meifert and seconded by Commissioner La Valleur that the Art and Culture Commission adjourn the meeting at 5:11 p.m. Ayes: Cheryl Gunness, Dana Lappin, Barbara La Valleur, Ray Meifert, Anne Miller, and Steve Suckow. Motion carried.