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HomeMy WebLinkAbout1991-01-17 Arts Culture Commission MinutesEDINA ART CENTER BOARD 7:30 a.m. January 17, 1991 Edina Art Center MEMBERS PRESENT: James Van Valkenburg, Sandra Clark, Peter R. Spokes, Art Dickey, Don Peddie, Susan Kelm, Dodie Paul MEMBERS ABSENT: Elizabeth Eisenbrey, Dee Dege, Betty Paugh, Judy Smith STAFF PRESENT: Diana Hedges, Bob Kojetin, Mollie Paulson, Janet Canton I. CALL TO ORDER: Mr. Van Valkenburg called the meeting to order at 7:30 a.m. II. APPROVAL OF THE OCTOBER 18. 1990 MINUTES Peter R. Spokes MOVED TO APPROVE THE OCTOBER 18, 1990 MINUTES. Sandra Clark SECONDED THE MOTION. MINUTES APPROVED. III. DIRECTOR'S REPORT A. Classes - Ms. Hedges indicated that there are some exciting new workshops coming up. Charlie Murphy will be having a computer graphics workshop. Grethe Wellejus, a batik artist from Denmark and Karlyn Holman, a watercolorist will be having workshops. Ms. Hedges stated that the Batik Class has not yet filled up. If anyone knows of someone that may be interested in this let Ms. Hedges know. Ms. Hedges explained to the Board that the Art Center is collaborating with ClubKid and Childsplay Theatre in outreach classes. B. Finances - Mr. Spokes had a question on where donations go. It was explained that if someone gives $100 for a $25 membership, $75 goes into donations. If the person specifically indicated where they wanted the extra money to go then the money would be placed in that particular fund. For example, if a person indicates they want the $75 to go towards a scholarship, the money will then go into the scholarship fund. This year the $51,000 in the building fund earned $2,000 interest, this includes money from "Celebrate the Arts" last year. Mr. Spokes stated that he would like to know how the Art Center is doing in fundraising totality. Is the Art Center doing better or worse compared to past years? Ms. Hedges indicated that the Art Center is. doing better than last year. She will give the board a list of all the donations that come in at the next board meeting. Mr. Kojetin indicated that in the profit and loss statement in the past, donations have been under the revenue area. All donations and fundraisers were under the donation category in the proposal of remodeling the Art Center. The donation line item will still continue each year at approximately $20,000. All donation funds at the present time, including "Celebrate the Arts", and other similar functions are put into a separate area so when $50,000 is accumulated the capital funding area would be paid back at $10,000 per year. We have committed a five year period to accumulate the $50,000.00. At present, under the revenue area of donations, we show a very small revenue income in 1990 under donations. When the final audit is done on the P & L Statement for 1990 these numbers will be adjusted. C. Fundraising 1. Tile Board - The tile board now has 54 tiles. The goal for 1991 is to sell 80 tiles. This will be a very challenging goal. 2. Grants - Ms. Paulson informed the Board that in the last week she has heard about the possibility of getting grant money through McKnight. They have money that is targeted for art areas. Mr. Peddie did contact McKnight and found out that the criteria for this grant has not yet been established. Sometime in March an application should be ready. McKnight will not have the money available until the third quarter of the year. Ms. Paulson held a meeting with people who need money from the Art Center for their programs. At the meeting criteria and grant proposal writing was discussed. Ms. Dege and Ms. Paulson explain in a memo what occurred at the meeting. There are special needs for getting grants developed and for using grant money. Ms. Paulson indicated that they are in the beginning stages of writing the grant proposal and will be meeting again in another week. Ms, Dege is willing to write the actual grant. Ms. Paulson also reported that she will be going to Honeywell and a couple of other organizations for grant money. Mr. Peddle also talked briefly with the Bush Foundation and they kept reiterating that there is a lot of art around the state. It is a big precedent to make grants to individual organizations. Ms. Paulson commented that she is currently gathering data for a children's pottery program. It may take all year to get something like this going. Some good ideas need to be put together. 3. Comedy Night - Ms. Hedges indicated that April 7th is Comedy Night. She has reviewed comedians Paul Kelliher and Tom Frykman's tapes, These two gentlemen will be appropriate and tasteful. There will also by caricatures by Bob Connolly. Ms. Kelm will be marketing the event. Tom Nelson will be designing the invitation. Tickets will be $35.00, $50,00 and $75.00. Everything but $15.00 is tax deductible. The invitations will be sent to the "Celebrate the Arts" list. The event will start at 5:30 p.m. The people who volunteered are: Peter R. Spokes - Food coordinator. The food will be hors d'oeuvres. There is a budget of $6,00 per person. Sandra Clark - Silent Auction, There will be approximately 10-20 items that will bring in a goal of $2,600. Bob Kojetin and Don Peddie - Alcohol and Drinks. The liquor will be set up towards the silent auction area. Susan Kelm and Bob Kojetin - Stage Set Up, Sound and Lights. Pat Greer, Betty Paugh and Dodie Paul - Table Decoration. Ms. Paul will help out because she will be out of town until two days before the event. Diana Hedges and Mollie Paulson - Ticket and Table Coordinator. This event will hold 180 people. Art Dickey and Jim Van Valkenburg - Clean lip Crew. D. Other - There will be raffle tickets sold to win $500 worth of classes at the Edina Art Center. Tickets are $2.00 each or 3 for $5.00. Each board member needs to try and sell 12 tickets. The goal for 1991 is to acquire 91 more memberships. Mr. Kojetin brought up the topic of Edina Art Center classes in comparison to other cities. Minnetonka has 3,000 students per year with a facility that is ten times bigger than Edina. Edina has 4,000 students per year. Bloomington has 1500/1600 students per year. 1991 ANTHONY R. WHELIHAN EXHIBIT - This exhibit will be held on March 7th from 6:00 p.m. - 10:00 p.m. Mr. Whelihan has been written up as emerging artist of the 1990's. Naegeles will be putting up advertisement billboards in five Twin Cities locations for this exhibit. Mr. Whelihan is paying for the billboards. This will give some publicity to the Edina Art Center. Mr. Whelihan has just sold 6 of his paintings in Europe. He currently does have posters for sale at the Edina Art Center for $50. He will be bringing in at least 30 + paintings for the exhibit. Mr. Van Valkenburg indicated that the 13TH ANNUAL ALL-VOLUNTEER AWARDS RECEPTION will he held April 23rd, 5:00 p.m. to 7:00 p.m. at Edinborough Park. Ms. Hedges indicated that the Art Center will try to get some information in the next About Town Newsletter. IV. BOARD ATTENDANCE - JIM VAN VALKENBURG Mr. Van Valkenburg mailed the City Ordinance on attendance to all of the board members. He indicated that any excuses for not being at board meetings should be given to him. The City Council will go on a case by case basis. V. GIFT SHOP AND GALLERY Ms. Paulson indicated that there was $4,000 less in the Gift Shop and Gallery sales at the beginning of November and there were, however, high sales between November and December. It is anticipated at the end of OW year there will only be approximately a $1,600 difference from the 1989 budget. This was not too bad considering all of the construction that WAR going on in 1990. VI. EDINBOROUGH Pat Greer gave a report on what is happening out at Edinborough. She did indicate that in June there will be some outdoor artists at Centennial Lakes. There will be more information at next months meeting. 3 VII. PARKING LOT Mr. Kojetin stated that there was a petition circulating in regards to having the four parking stalls that were located in front of the buildimL, reinstated. Mr. Kojetin explained that if we would continue to have those parking stalls there we would have to eliminate the parking stalls on the north side of the parking lot where they are now. It was discussed that we would leave the spots open on the front of the building for aesthetics as well as easy maneuvering of automobiles going in and out of the parking lot. In the petition there were 52 students that wanted four spots by the front door. Discussion followed in relationship to a dropoff instead of parking, which was what the original consideration was. Art Dickey MOVED TO RECOMMEND A DROP OFF ZONE/LOADING ZONE IN FRONT OF THE BUILDING. Don Peddie SECONDED THE MOTION. MOTION APPROVED. VIII.ADJOURNMENT The meeting adjourned at 8:30 a.m.