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Home My WebLink About1988-09-08 Arts Culture Commission MinutesEDINA ART CENTER BOARD 6:30 p.m. September 8, 1988 Edina Art Center MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: James Van Valkenburg, Peter Spokes, Sharon Hale, Dodie Paul, Liz Eisenbrey, Harriette Bach, Sandra Clark, Lee Heikens Art Dickey, Judy Smith, Lee Heikens, Betty Paugh Diana Hedges, Mollie Paulson, Art Center Staff, Bob Kojetin, Stacey Kness Pat Greer I. CALL TO ORDER Mr. Van Valkenburg called the meeting to order at 6:40 p.m. II. APPROVAL OF JUNE 16. 1988. MINUTES Harriette Bach MOVED TO APPROVE THE MINUTES OF THE JUNE 16, 1988, MEETING. Liz Eisenbrey seconded the motion. MOTION CARRIED. III. DIRECTOR'S REPORT A. CLASSES Setting record on class enrollment; 962 this year compared to 780 last year. There are more than 70 classes for the fall. Eight classes have waiting list due to the lack of class space B FINANCIAL REPORT See attached. C. CENTENNIAL EVENTS Mrs. Hale is organizing the Edinamite Gala. Each table has seating for 8 not 10 as advertised. Get your reservations in soon. IV. GALLERY DIRECTOR'S REPORT - Mollie Paulson A. CURRENT EXHIBITION There is an Instructors' Exhibit going on now. B. FUTURE SHOWS The Doug Lew exhibit begins October 3. There will be a reception for Doug Lew on October 16 from 2 pm to 4 pm. C. GIFT GALLERY & OUTREACH 1 V. ART IN THE PARK - Donna Skagerberg/Betty Paugh Mr, Van Valkenburg read a letter written by Mrs. Skagerberg regarding Art in the Park, Sixty entries have been accepted bringing in $4,500. More money has been spent on advertising. There is a need for volunteers. The total capacity of entrants is 79. VI. EDINBOROUGH REPORT - Pat Greer Mrs. Greer reported the Art Center receives ten percent of sales off profit. Two or three artists have had sales of over $1,000. The Children's Art Academy Show was very well accepted. The people visiting the shows like to have hands-on demonstrations. There is a possibility that volunteers or board members may he asked to be available when there is a registration. The shows are going very well; however openings are not well attended on weeknights. Edinborough will switch to Sunday openings in the winter. Mr. Kojetin indicated it would be interesting to compare sales at Edinborough to sales at the main gallery here. Mrs. Paulson stated year-to-date sales at the Art Center total $2,300. Mrs. Greer will bring Edinborough's figures to the next meeting. Mrs. Paulson said they had talked about having openings at the same time and shuttling people back and forth. Ms. Hedges stated there has been an opening on the same day at the Art Center and Edinborough. Mrs. Greer said it would be a great idea. There could perhaps be an announcement on the electronic sign on Valley View Road. Mrs. Eisenbrey asked if a gift shop could be placed at Edinborough. Mr. Kojetin said no because it would conflict with Twigs, a gift shop already located at Edinborough. Mrs. Greer asked if there would be a possibility of having a shop in the new office building. Mr. Kojetin indicated a decision has not been made as to how the new space will be used. VII. INTRODUCTION BY MR. VAN VALKENBURG Mr. Van Valkenburg opened the floor to questions and comments by the Art Center staff. He stated the status of the new room. A staff member asked if the Council is as excited as the staff is to see the Art Center grow. Mr. Van Valkenburg said yes they are concerned about it. Mr. Kojetin said they commented a lot about the Art Center running in the black. Mr. Spokes indicated their theory is to move into the same direction as the Park Board. Mr. Kojetin said there are athletic associations that raise money and donate to the City through their sport. Mr. Spokes said he is suggesting the same type of association for the Art Center. He said we are thinking of raising money that can be spent at the Art Center. MISSION STATEMENT A staff member asked the board to elaborate on the Art Center's mission statement. Mrs. Clark stated the mission statement as follows, "The mission of the Edina Art Center is to join other facilities in the Park and Recreation Department in the City of Edina Mission Statement of doing our part in maintaining Edina as a premier community in the Twin Cities area through the visual arts." Mr. Kojetin explained "premier" is interpreted as the upper half of the upper half in terms of everything. Ms. Hedges stated it is important that we do not lose sight of the quality of our programming. - 2 - COMMUNICATIONS Organizing a faculty committee: Tom Nelson, staff member, suggested sending one staff person to the board meetings on a rotating schedule to listen and know what is happening at the Center. The board agreed it is a great idea. Mr. Nelson said it is important to have the line of communication open. Written communications: Ms. Hedges said it is important to give the staff and instructors more information on the renovation project--more over-all communication so they still know what is going on. Mr. Nelson said the idea of quality and the head count per classroom doesn't always go together. Is the head count number flexible. Mr. Kojetin said we looked at ten students per class, but when we built this room, we would have to have 15 students. We were hoping that a membership would pay for the operation of the Center, but we found out that at ten people you are not making it. Mr. Nelson said when the head count figure goes up, the quality will go down. Mr. Gormley said it depends on the class. Ms. Hedges said cancelling classes is poor public relations; it would be nice not to have to cancel a class although there were only a few students. Mr. Kojetin said do you think that there are different media that could have different class sizes? Mr. Spokes said would it be appropriate to try a faculty advisory committee for a year or two and see what happens. Mr. Van Valkenburg said that is something that Ms. Hedges and Mr. Kojetin should be involved in. Mr. Gormley said if we had the space we could design classes that could easily handle 15-20 people and they all have an opportunity to get as much out of it as the next one. We just need more space. Mr. Kojetin said a few years ago we discussed a quality type instructor that would only have one or two students but the class would be much more expensive. Ms. Hedges said we had tried things like this before but have not had much success. Mr. Kojetin said what do you think about the three hour length of classes? Mr. Spokes said it depends on the medium. Mr. Nelson said it depends on the age. Mr. Gormley said you need three hours to do a figure of clay class for adults. Mr. Nelson said most of the classes were three hours except for young people's classes which were 90 minutes. Some things can be 90 minutes to two hours, but most adult classes need to be three hours, even four. 3 Mrs. Eisenbrey said she noticed most of the questions refer to the need for expansion. Working Together as a Team: Mr. Van Valkenburg said we are an advisory board to the Council. Our function is to be helpful, but we certainly are not going to tell you how to run your operation. FUTURE Renovation Project: Mr. Van Valkenburg said Mr. Dickey is currently working on drawing the plans for the renovation. Mr. Nelson said do you know when you will have a breakdown of the money needed for fund raising. Mr. Van Valkenburg said I would hope that during the City budget process this month we will have some ideas within that period of time. Maybe by the next board meeting. Mr. Spokes said it might be appropriate when you do know what we need to raise to have another board made up of others than the faculty and board members but friends too. VIII,ADJOURNMENT The meeting adjourned at 7:45 p.m. - 4 - • irdripti1411111NE: triMPA Mir' AP g,s0.-88 g g Edina Art Center Weekktlecavear Total Mon. Tues. Weds. Thur. Fri. Sat. Sun. Week 'Ago Total Year Ago Plus or Minus Margin 1.Miscellanecrus • • 1 c2 JG odo.ve 4- .e,-2 ' .3i 2.Paints _ 2 51-, - 1 : SI* - -/ •Z• (.2 3. venatng - 55-.0 -- // _/2 4.Galler work sold • , 5.Class Supply Fees 03 1 74" *- c3 _1 6.Membershi is I 0 a • 7. Pottery tools - ' Wir-.• • --- 1_,0,/, ./ , 8. Brushes iitiiTIVPIT 0 A 9. . i 0.Gi ft Shop • 5.40 &-a.-• /5-t.' I $15.347 -y. '7)12,1 '3 ii./. CC 1 1.Firing Fees . i 3 S t il_ -,YN5 2 . Re. i stration . I 3. Cl a , del. --, 4. Paper and Canvas 12 •• _3 6ga.y. 3 Of $2, --I-- l, 5. I 6.Framing 1 i{1.9 15- , I / 1 7.Juried Show-Donations 513,2.C• 31,31 -I- i8.Donations i 94: p4.26- c $..544( --fr. 1 9.Recycled Clay S, 9041 .'" 3-4 '0.Pencils, Pastels, Char. X19 7, ill, 0 04 --/- L_;.7_77 • 1. Rental •2.Pottery Dept. Use '<AC ---, c,O.O •3.Art in the Park 1 /)5D . 0) ia,91 /,‘ • ..,2)5s4.e. 3 toin &•D e0 '4.Membership Event Fee Sales Tax • Nr; 2•2 — • • , / - Members 10% Y7c _ A:1 13 A OG0,-• WI_ 3--"s- 5z. c General Business Deposit g- a- 31 -1_/ 55, 5'6 Membership- Registration Weekly Total Balance brought Forward Total to Date 1317;.x/6. ‘,z 13 ,52-'77g, Date Deposit Date Weekly Total Weekly Total Total Deposits Year Ago Plus or Minus