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HomeMy WebLinkAbout1987-01-15 Arts Culture Commission MinutesEDINA ART CENTER BOARD MEETING 7:30 a.m. JANUARY 15, 1987 EDINA ART CENTER MEMBERS PRESENT: Jim VanValkenburg, Art Dickey, Peggy Kelly, Harriette Bach, Judy Smith, Betty Paugh, Sharon Hale, Sandra Clark, Dodie Paul, Peter Spokes. STAFF PRESENT: Diana Hedges, Mollie Paulson OTHERS: Pat Greer I. CALL TO ORDER The meeting was called to order by Jim VanValkenburg A MOTION TO APPROVE THE MINUTES AS READ WAS MADE BY PETER SPOKES AND SECONDED BY JUDY SMITH. MOTION CARRIED. 11. INTRODUCTION OF NEW BOARD MEMBERS Jim VanValkenburg introduced Dodie Paul and Peter Spokes as our new board members. III. DIRECTOR'S REPORT - DIANA HEDGES A. Classes Statistics for Fall 2 Classes YEAR STUDENTS CLASSES REGISTRATION FEES 1984 321 32 $ 7,850 1985 271 27 10,600 1986 441 50 13,000 (APPROX.) 2500 Winter Class schedules were mailed because of call-in requests. Peter Spokes pointed out that the numbers in the statistics chart are not comparable from 1985 - 1986, and that our total fee should be higher. Diana Hedges responded that there were many four week sessions making the number of classes and students higher, and that the fees for half sessions are less. Diana Hedges also indicated that the figures submitted were estimated for Fall 2 session and the numbers probably were higher. Peter Spokes commented that we need accurate numbers to raise fund money. Pat Greer asked about switching to a January through January system financially. Diana Hedges thanked Judy Smith and her mailing committee for their efficiency in getting out the winter brochures. page 2 B. Exhibits On January 4 the exhibit of Janis Sieve, Betty Berg, and Helen Zabel opened and will run through January 29. There was a photo about the opening on the front page of the "Sun" newspaper. Sandy Clark was there as hospitality person. The Decorators Show will open on February I. The exhibit of Edina Art Center Faculty at the Marquette Bank of Edina will be on display In February and March. Diana Hedges requested that the Board position on Exhibits be accepted soon. She reminded the Board that someone is needed to replace Phyllis Haywa who had that duty and resigned in June. C. Year Ending Revenue Report Refer to last two pages. D. Message Center Diana Hedges reported that we have heard many positive comments regarding our new message center and are very grateful to the Foundation, Rotary, Federated Women's Club, and the Park and Recreation Department for making this possible. She also called for suggestions for the Message Center. Pat Greer suggested that a new item put into the "Sun" newspaper about the Message Center being "donated" would be appropriate. Diana Hedges reported that the article was already being written. Peter Spokes remarked that the sign could be used for "fund-raising" also. E. FUND DRIVE REPORT (See pages 6 and 7) F. CLARK GIFT GALLERY REPORT Mollie Paulson reported that the items sold in the Clark Gift Gallery provide 20% of the retail sales to the Art Center, TOTAL SALES TOTAL PROFIT 1983 - $1,972 $ 394 1984 - 4,651 930 1985 - 4,845 968 1986 - 9,390 1878 There is an arrangement to sell picture frames, mats and glass through Twin City Picture Framing Company in which the Edina Art Center receives 10% of the total sales. The totals are as follows: 1983 - $ 98 1984 - 113 1985 - 248 1986 - 328 page 3 G. OTHER I. Budget' Approval Diana Hedges reported that the City Council had approved the budget proposals for the Edina Art Center. Membership fees will not be raised this year. Class fees were raised 10%, Gift Gallery discounts to members joining this year will be dropped. Supply discount remains. 2. Board Reports Diana Hedges requested that Board members have their year end reports for the next meeting, February 19. 3. Grants The Edina Art Center received notification that we did not receive any grant money from the Walser Corporation. Peter Spokes attended the annual arts production assistance grant information meeting on December 17 and possibly he will meet with the ways and moans committee to discuss this information. 4. Staff Changes Monica Sullivan has resigned as office staff person to allow her more time to travel and work on her own art. Also Jean Adams resigned her position as publicist and publications Director to accept a position as newsletter director for a large corporation. Referring to staff changes, Pat Greer recommended that a letter of appreciation from the Board as a form of recognition and thanks would be nice and Dodie Paul suggested that a calligrapher from the Art Center could make it special. The Board agreed that we pursue the idea this month. J. Thomas Nelson is now working for the Art Center in a professional service capacity on publications as keyliner/graphic designer. Diana Hedges commented that he was responsible for our winter class brochure. (Peggy Kelly suggested that a space be made on the brochure to survey where the student got the information on classes at the Art Center.) Betty Paugh commented that we should have more children's groups like the Bluebirds come for meetings at the Art Center as it leads to tha children taking interest In classes here. 5. Slide Show Lee Heikens is currently working on the update of the slide show including re-shooting some of the slides. 6. VCR Diana Hedges reported that we had $100 donated by Don Schlosser to be specifically for a VCR and we will be doing an in-house fund drive to raise the additional money. (Contributions are now being accepted.) Ann Michels has donated a large color television sot. We believe that this equipment will enhance the educational opportunities for our students duo to the growing amount of art tapes available. Didna Hedges asked if anyone on the Board has expertise in selecting a unit. Sharon Hale offered to have her husband select the VCR. Jim VanValkenburg MADE THE MOTION THAT WE SHOULD GO AHEAD AND PURCHASE THE VCR WITH DONATION FUNDS BEFORE WE REACH OUR IN-HOUSE GOAL FOR FUNDS. THE MOTION WAS SECONDED BY Peter Spokes. MOTION CARRIED. page 4 7. Cable TV Diana Hedges announced that John Brady, Media Specialist for the City has produced a video of the Art Center, and that she did an interview with Mayor Courtney for his show. Jim VanValkenbvrg suggested that John Brady work with Lee Heikens on the slide show. 8. Art Center of Minnesota Meeting- January 13 Diana Hedges reported that on January 13 a meeting was held at General Mills to discuss specific services, trends and opportunities in the arts. In attendance were representatives of Minneapolis Institute of Arts, Art Center of Minnesota, the Walker Art Center, M.C. Anderson Gallery, Honeywell, General Mills, Arts Resource and Edina Art Center. Initiated by the Art Center of Minnesota, discussion revolved around future plans and direction. Diana Hedges noted that the image of larger institutions toward the Art Center of Minnesota was that of a craft emphasis facility. Educational revenue in the past comprised approximately 90% of their budget where currently it is only 60%. Compared to 70% of our revenue is through classes. This does not include in-kind contributions from the city of Edina. A major problem for the Art Center seems to be the large facility building and maintenance area. Also geographic location is both a negative and positive influence on class attendance.. A few recommendations for their Art Center: I) Have national known artists in residence program 2) Change their name back to Art Center of Minnetonka 3) Upscale the image of their gallery area to get high quality artists to exhibit A full synopsis of this discussion session will be sent later. 9. Pottery Department Diana Hodges reported that there would be a meeting on January 21 with the pottery instructors and students to discuss the users fee in the, pottery department. The expenses of that department appear to be very draining on our budget. Diana Hedges said that a letter would be sent to the pottery instructors and students regarding new policies. BETTY PAUGH MADE THE MOTION THAT WE APPROVE THE USERS FEE AND-NEW POLICIES FOR THE POTTERY DEPARTMENT. Harriet Bach seconded that motion. MOTION CARRIED IV. OLD BUSINESS Sharon Hale reminded the Board that on February 12 Sandy Clark will give.a demonstration at the Federated Women's Club meeting at St. Albans Church. The meeting is at 11:45 with a "thankyou for the:sign" theme. Mollie Paulson will bring Gift Gallery items to sell at that meeting. page 5 V. NEW BUSINESS A. Jim VanValkenburg announced that he will send a letter to Board members describing their Board positions this year subject to their approval or rejection, B. Jim VanValkenburg reminded the Board tnat Edinamite will be coming up on February 28. C. Judy Smith reminded the Board to think about suggestions for those people who smould be recognized at the City of Edina annual recognition night for outstanding community volunteers. VI. JIM VANVALKENBURG MADE A MOTION TO ADJOURN THE MEETING AT 8:30 A.M. JUDY SMITH SECONDED THE MOTION. MOTION CARRIED. NEXT EAC BOARD MEETING FEBRUARY 19, 1987 AT 7:30 A.M. WAYS AND MEANS COMMITTEE WILL MEET ON THURSDAY, FEBRUARY 5, AT 7:30 A.M.