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HomeMy WebLinkAbout1996-11-21 Arts Culture Commission MinutesEDINA ART CENTER BOARD November 21, 1996 4:00 p.m. Edina Art Center Members Present: Jim VanValkenburg, Dodie Paul, Sandy Clark, Heather King, Liz Eisenbrey, and Art Dickey Members Absent: Gene Andersen, Dee Dege, Susan Kelm, and George Kuebler Staff Present: John Keprios, Diana Hedges and Solvei Swenson I. CALL TO ORDER Meeting was called to order at 4:03 p.m. by Chair Jim VanValkenburg. II. APPROVAL OF OCTOBER MINUTES Ms. Clark corrected the Motion to nominate Heather King as Vice Chair to include an option for Ms. King to refuse the nomination since she was not present at the meeting. Ms. Eisenbrey MOVED TO APPROVE THE MINUTES AS CORRECTED. Ms. Paul SECONDED. MOTION CARRIED. III. HEATHER'S REPORT Ms. King distributed a report on the ART TOUR/LECTURE - at the Minneapolis Club. It is set for April 10, 1997 from 5:30 p.m. - 7:30 p.m. It will be a cash bar with cocktail food buffet and each person would get a booklet about the club. Ms. Eisenbrey stated that it looks very good. Ms. King stated ticket price needs to be determined and to keep in mind that it will not be a dinner. Members discussed having a complimentary glass of wine served when the participants arrived. Ms. King stated that the Minneapolis Club would charge $5 per glass of wine served, which would add to the cost of the event. There was concern about the added cost of a glass of wine, served complimentary of the Art Center. Sandy Clark volunteered to donate the cost of a complimentary glass of wine. Mr. Dickey inquired if there was a limit to the number of people acceptable or minimum needed. Ms. King stated that the number was based on 75 people participating. Ms. Hedges stated that a price would be good have so that it could be published in the January schedule. The board discussed prices for the event. It was decided to have tickets available at $40, $60 & $100. It was also discussed when publicizing the event to stress that there is a limited number of tickets available at each price. Ms. Paul suggested that a half sheet of paper with the event information be made for distribution. Ms. Paul stated that Ms. King had done an excellent job. Ms. King stated that she would be donating the money to pay for the Minneapolis Club speaker. Ms. King inquired if the board members have any other ideas for fund raisers. She shared ideas she has: a dinner gala, Summer Pops Concerts at Orchestra Hall, progressive dinner/fireside supper tied to Holiday boutique, Hot Jazz an outdoor event, a night at the theater, 1006 Summit Ave. Society guided tour, Plymouth Playhouse. The board expressed an interest in the Hot Jazz event. Discussion was held in regard to combining it with the 4th of July. It was decided to make it a separate event. Ms. King suggested working on cooperate sponsors for events/fund-raisers. IV. CAMERA CLUB Art Dickey reported that there will be a juried photo show at the towers where Kincaid's is located. He also reported the possibility of expanding the media center and the kitchen at the Art Center. Moving the media center from upstairs to the main floor will provide accessibility along with a better layout for the center. The center will have a lab, an electronic editing room and work carrel. The expansion might include a basement which will add another class room and more storage. The funding for the expansion could come from corporate and private donations, fundraising, cable franchise money and the bond referendum. The total for the expansion is estimated at $300,000, a rough estimate. Ms. Hedges pointed out the media lab has brought in a revenue of approximately $12,000. Mr. Dickey showed the plans for the expansion. Board members expressed their approval of the plan. Mr. Dickey stated that the Art Center is scheduled for a new boiler. He suggested that keeping in mind the expansion so that the new boiler can accommodate the added space. A concern was expressed about the outside patio and the freeway noise. Ms. Clark suggested a fountain to help mask the noise. The board members discussed money and construction. A suggestion to obtain a loan against the Developers Fund to cover a portion of the expense. It will be looked into. V. DIRECTOR'S REPORT Ms. Hedges reported that the gift shop sales have been good and it is only $51 behind last years sales. The Holiday Sale has really helped the Art Center catch-up on the revenue from sales. Ms. Hedges stated that two new part-time staff have been hired to replace Karna Swanson. Gail Hergott and Hilary Lowell. The fund-raiser for February is in process. In order to update, the mailing list she needs the names and addresses to send the Valentines to. Ms. Hedges also reported that the class enrollment is up. VI. ADJOURNMENT Sandy Clark MOVED TO ADJOURN. Mr. Dickey SECONDED. MOTION CARRIED. Meeting adjourned at 4:35 p.m. EDINA ART CENTER BOARD AGENDA November 21, 1996, 4:00PM 1. CALL TO ORDER 2. APPROVAL OF THE OCTOBER MINUTES 3. HEATHER'S REPORT 4. CAMERA CLUB & NEW MEDIA LAB UPDATE: ART DICKEY 5. DIRECTOR'S REPORT NO BOARD MEETING IN DECEMBER. PARTY AT GENE'S ON DEC. 10. Rsvp today! heating and air conditioning needing improvement. Ms. Dege suggested making a coffee shop attached to the kitchen. Ms. Hedges stated that she is exploring the possibility of having Caribou Coffee coming in. Ms. Eisenbrey inquired about what will be done to expand the Media Lab. Ms. Hedges stated that the square footage will be increased and it would be more accessible by being moved to the main floor. The lab is looking forward to being able to combine fine art with computer technology. The date for the Board and Staff Holiday party was set for December 10th at Gene Andersen's house. Ms. Hedges stated that the Art Center has an intern. Her name is Hillary Lowell and she is working on a program with Club Kid. Ms. Dege suggested sending more Valentine's out this year to new people. Ms. Hedges stated that the Valentine's went to just 200 people last year, because all the Valentine's were hand made. There were 80 responses to that mailing. The events that the Art Center holds for fund raising are: the root beer stand at the Art Fair; the Sever Peterson produce stands in Edina; the Juried Shows; and the Garage Sale. Funds are also received through memberships, tours, and unsolicited gifts. Ms. Hedges asked board members for other suggestions. The Edina Foundation was suggested and Ms. Hedges will contact them. Ms. Dege suggested the tile wall be promoted again. Ms. Paul suggested getting the expansion of the Media Lab completed as quickly as possible since it has been profitable. Ms. Clark agreed. Ms. Hedges inquired if the board was willing to host Fireside Dinners again. They were very profitable. Ms. Andersen and Mr. Kuebler stated that would be a good idea. Ms. Clark MOVED TO HAVE THE FIRESIDE SUPPERS AS A FUND RAISER FOR 1997. Ms. Paul SECONDED. MOTION CARRIED. VI. ADJOURNMENT Meeting adjourned at 4:50 p.m. DIRECTOR'S REPORT A. HOLIDAY SALE We had one of our best openings ever! Special thanks to Gene who helped set-up, Dee who greeted artists when they brought their work in and to Heather who hosted the event. (Sold $2,300 compared to $1,500 last year.) Shopper of the year award goes to Sandy Clark for her major purchasing. Patricia Haynes, our gift shop manager, and her crew should be commended for the wonderful look of the show. B. ANNOUNCEMENT OF NEW STAFF MEMBER(S) Available at meeting. C. SET UP SCHEDULE FOR VALENTINE FUNDRAISER Get names and addresses from Board Members. • Add to data base. • Schedule valentine making parties (daytime and nighttime.) • Advertise in Winter schedule (mailed on Jan. 9) • Call artist/students/instructors/board members to see if they can volunteer to make. (NO EXPERIENCE NECESSARY.) Get as many people involved as possible-they may have friends to send to also. • Write copy for inside. See 1995 sample. • Make card with "post-it" insides so they can send to friend/family. • Have inside message, envelopes, return envelopes, mount paper, glue, stamps, ink, glitter embossing powder, guns, scissors, etc. for the parties. • Mail by Jan. 20. (Respond by February 14.) D. CLASSES Once again class enrollment is up. We're having several classes at Arneson plus our CCC meetings due to lack of space. Very little cancellation even with weather like this! E. LOCAL ( Local Community Arts League) Meeting was held at the Edina Art Center with 9 other community representatives. We shared evaluation forms and discussed the Cherry Blossom Art Tour. We have extra flyers to give you if you know of anyone who might be interested. This is a fundraiser for all of the Art Centers. The special highlights will be the National Art Gallery, the National Museum of Women in the Arts, and National Arboretum.