HomeMy WebLinkAbout1996-11-21 Arts Culture Commission MinutesEDINA ART CENTER BOARD
November 21, 1996
4:00 p.m.
Edina Art Center
Members Present: Jim VanValkenburg, Dodie Paul, Sandy Clark, Heather King, Liz
Eisenbrey, and Art Dickey
Members Absent: Gene Andersen, Dee Dege, Susan Kelm, and George Kuebler
Staff Present: John Keprios, Diana Hedges and Solvei Swenson
I. CALL TO ORDER
Meeting was called to order at 4:03 p.m. by Chair Jim VanValkenburg.
II. APPROVAL OF OCTOBER MINUTES
Ms. Clark corrected the Motion to nominate Heather King as Vice Chair to
include an option for Ms. King to refuse the nomination since she was not present
at the meeting. Ms. Eisenbrey MOVED TO APPROVE THE MINUTES AS
CORRECTED. Ms. Paul SECONDED. MOTION CARRIED.
III. HEATHER'S REPORT
Ms. King distributed a report on the ART TOUR/LECTURE - at the Minneapolis
Club. It is set for April 10, 1997 from 5:30 p.m. - 7:30 p.m. It will be a cash bar
with cocktail food buffet and each person would get a booklet about the club. Ms.
Eisenbrey stated that it looks very good. Ms. King stated ticket price needs to be
determined and to keep in mind that it will not be a dinner. Members discussed
having a complimentary glass of wine served when the participants arrived. Ms.
King stated that the Minneapolis Club would charge $5 per glass of wine served,
which would add to the cost of the event. There was concern about the added
cost of a glass of wine, served complimentary of the Art Center. Sandy Clark
volunteered to donate the cost of a complimentary glass of wine.
Mr. Dickey inquired if there was a limit to the number of people acceptable or
minimum needed. Ms. King stated that the number was based on 75 people
participating.
Ms. Hedges stated that a price would be good have so that it could be published in
the January schedule.
The board discussed prices for the event. It was decided to have tickets available
at $40, $60 & $100. It was also discussed when publicizing the event to stress
that there is a limited number of tickets available at each price. Ms. Paul suggested
that a half sheet of paper with the event information be made for distribution. Ms.
Paul stated that Ms. King had done an excellent job.
Ms. King stated that she would be donating the money to pay for the Minneapolis
Club speaker.
Ms. King inquired if the board members have any other ideas for fund raisers. She
shared ideas she has: a dinner gala, Summer Pops Concerts at Orchestra Hall,
progressive dinner/fireside supper tied to Holiday boutique, Hot Jazz an outdoor
event, a night at the theater, 1006 Summit Ave. Society guided tour, Plymouth
Playhouse. The board expressed an interest in the Hot Jazz event. Discussion was
held in regard to combining it with the 4th of July. It was decided to make it a
separate event.
Ms. King suggested working on cooperate sponsors for events/fund-raisers.
IV. CAMERA CLUB
Art Dickey reported that there will be a juried photo show at the towers where
Kincaid's is located.
He also reported the possibility of expanding the media center and the kitchen at
the Art Center. Moving the media center from upstairs to the main floor will
provide accessibility along with a better layout for the center. The center will have
a lab, an electronic editing room and work carrel. The expansion might include a
basement which will add another class room and more storage.
The funding for the expansion could come from corporate and private donations,
fundraising, cable franchise money and the bond referendum. The total for the
expansion is estimated at $300,000, a rough estimate. Ms. Hedges pointed out the
media lab has brought in a revenue of approximately $12,000.
Mr. Dickey showed the plans for the expansion. Board members expressed their
approval of the plan. Mr. Dickey stated that the Art Center is scheduled for a new
boiler. He suggested that keeping in mind the expansion so that the new boiler can
accommodate the added space. A concern was expressed about the outside patio
and the freeway noise. Ms. Clark suggested a fountain to help mask the noise.
The board members discussed money and construction. A suggestion to obtain a
loan against the Developers Fund to cover a portion of the expense. It will be
looked into.
V. DIRECTOR'S REPORT
Ms. Hedges reported that the gift shop sales have been good and it is only $51
behind last years sales. The Holiday Sale has really helped the Art Center catch-up
on the revenue from sales.
Ms. Hedges stated that two new part-time staff have been hired to replace Karna
Swanson. Gail Hergott and Hilary Lowell.
The fund-raiser for February is in process. In order to update, the mailing list she
needs the names and addresses to send the Valentines to.
Ms. Hedges also reported that the class enrollment is up.
VI. ADJOURNMENT
Sandy Clark MOVED TO ADJOURN. Mr. Dickey SECONDED. MOTION
CARRIED. Meeting adjourned at 4:35 p.m.
EDINA ART CENTER
BOARD AGENDA
November 21, 1996, 4:00PM
1. CALL TO ORDER
2. APPROVAL OF THE OCTOBER MINUTES
3. HEATHER'S REPORT
4. CAMERA CLUB & NEW MEDIA LAB UPDATE: ART DICKEY
5. DIRECTOR'S REPORT
NO BOARD MEETING IN DECEMBER. PARTY AT GENE'S
ON DEC. 10. Rsvp today!
heating and air conditioning needing improvement.
Ms. Dege suggested making a coffee shop attached to the kitchen. Ms. Hedges stated
that she is exploring the possibility of having Caribou Coffee coming in.
Ms. Eisenbrey inquired about what will be done to expand the Media Lab. Ms. Hedges
stated that the square footage will be increased and it would
be more accessible by being moved to the main floor. The lab is looking forward to
being able to combine fine art with computer technology.
The date for the Board and Staff Holiday party was set for December 10th at Gene
Andersen's house.
Ms. Hedges stated that the Art Center has an intern. Her name is Hillary Lowell and she
is working on a program with Club Kid.
Ms. Dege suggested sending more Valentine's out this year to new people. Ms. Hedges
stated that the Valentine's went to just 200 people last year, because all the Valentine's
were hand made. There were 80 responses to that mailing.
The events that the Art Center holds for fund raising are: the root beer stand at the Art
Fair; the Sever Peterson produce stands in Edina; the Juried Shows; and the Garage Sale.
Funds are also received through memberships, tours, and unsolicited gifts. Ms. Hedges
asked board members for other suggestions. The Edina Foundation was suggested and
Ms. Hedges will contact them. Ms. Dege suggested the tile wall be promoted again. Ms.
Paul suggested getting the expansion of the Media Lab completed as quickly as possible
since it has been profitable. Ms. Clark agreed.
Ms. Hedges inquired if the board was willing to host Fireside Dinners again. They were
very profitable. Ms. Andersen and Mr. Kuebler stated that would be a good idea.
Ms. Clark MOVED TO HAVE THE FIRESIDE SUPPERS AS A FUND RAISER FOR
1997. Ms. Paul SECONDED. MOTION CARRIED.
VI. ADJOURNMENT
Meeting adjourned at 4:50 p.m.
DIRECTOR'S REPORT
A. HOLIDAY SALE
We had one of our best openings ever! Special thanks to Gene who helped set-up,
Dee who greeted artists when they brought their work in and to Heather who hosted
the event. (Sold $2,300 compared to $1,500 last year.) Shopper of the year award
goes to Sandy Clark for her major purchasing. Patricia Haynes, our gift shop
manager, and her crew should be commended for the wonderful look of the show.
B. ANNOUNCEMENT OF NEW STAFF MEMBER(S)
Available at meeting.
C. SET UP SCHEDULE FOR VALENTINE FUNDRAISER
Get names and addresses from Board Members.
• Add to data base.
• Schedule valentine making parties (daytime and nighttime.)
• Advertise in Winter schedule (mailed on Jan. 9)
• Call artist/students/instructors/board members to see if they can volunteer to
make. (NO EXPERIENCE NECESSARY.) Get as many people involved as
possible-they may have friends to send to also.
• Write copy for inside. See 1995 sample.
• Make card with "post-it" insides so they can send to friend/family.
• Have inside message, envelopes, return envelopes, mount paper, glue,
stamps, ink, glitter embossing powder, guns, scissors, etc. for the parties.
• Mail by Jan. 20. (Respond by February 14.)
D. CLASSES
Once again class enrollment is up. We're having several classes at Arneson plus our
CCC meetings due to lack of space. Very little cancellation even with weather like
this!
E. LOCAL ( Local Community Arts League)
Meeting was held at the Edina Art Center with 9 other community representatives.
We shared evaluation forms and discussed the Cherry Blossom Art Tour. We have
extra flyers to give you if you know of anyone who might be interested. This is a
fundraiser for all of the Art Centers. The special highlights will be the National Art
Gallery, the National Museum of Women in the Arts, and National Arboretum.