HomeMy WebLinkAbout2010-05-27 Arts Culture Commission MinutesEdina Art Center Board Meeting
May 27, 2010 4:30pm at EAC
Edina Art Center Mission Statement
The Edina Art Center mission is to provide facilities, programs and services that meet and
reflect the needs of our residents and neighbors for participation, education and enjoyment in
the Arts with emphasis on fine arts.
Members present: Hafed Bouassida, Steve Carlson, Bill McCabe, Heather Randall King, Rene
Usem and Jini Washburn
Members absent: Rick Fesler, Megan Norman, Sharanya Srinivasan, John Swon
Staff present: Diana Hedges, Phil Johnson and John Keprios
Guests: Linda Kieffer and Lois Ring
CALL TO ORDER: Heather Randall King, Chairperson, called the meeting to order at 4:30
pm.
APPROVAL OF APRIL MINUTES
The minutes for the April 22, 2010 meeting were read and approved.
EDINA PUBLIC ART COMMITTEE (EPAC) Linda Kieffer (Guest presenter and EPAC
Chair)
Board Chair, Heather King, introduced Linda Kieffer. Linda was invited to attend this Board
meeting to give some background concerning the formation and early history of the Edina
Public Art Committee (EPAC). Linda brought to the Board a document (Attachment A) written
by members of EPAC which defines the relationship between the Edina Art Center Board
(EAC) and EPAC. This document is intended to promote a discussion that will improve
communication and coordination of effort between these two entities devoted to arts in Edina.
Following Linda's presentation, several issues were discussed. Renee Usem mentioned the
overlap in fundraising. This has resulted in a limited pool of potential donors and granting
organizations being contacted by EPAC and by Board members for their specific program and
project requests. To those organizations and individuals, it must seem that the right hand is not
talking to the left. Following a wide-ranging discussion, Heather King summarized that both
organizations agree strategy is needed to coordinate identification of potential funding sources,
communications and timing. One element of that strategy would be formation of a Ways and
Means Committee made up of Board members and EPAC members. That Committee would
decide how much money was needed each year and what strategies should be utilized.
Hopefully this would enable contacting potential donors with a list of a few defined areas of
need. They, in turn, could respond to the area(s) that touched their hearts. Jini Washburn
endorsed this approach because it would allow granting organizations to understand the needs
and priorities. Hafed Bouassida expressed his feeling that the two organizations had been
"competing with each other" and that "EPAC had been totally independent and going its own
way. 51
Heather King asked John Keprios to restate the relationship between EAC and EPAC according
to City Code. John clarified that the EAC Board is "a creature of the Edina City Council and the
Edina Public Art Committee is a creature of the Edina Art Center Board." The City Council
intends EPAC to be an ongoing committee, not a short-term task force. The membership of
EPAC is not subject to term limits although it can set them for its members if desired. The City
Code specifies EAC will "Initiate and oversee fundraising activities that benefit EAC and
public art in Edina." This indicates it is pretty much up to the Art Center Board to decide what
this means and how it is to be done. There has been some misunderstanding about this and
expectations have been unclear. Steve Carlson commented that the issues might be broader than
just funding. He asked how the decisions were made as to what programs and projects were
pursued and how budgets were established for those projects. Linda Kieffer responded that
some of this lack of clarity may be rooted in the way EPAC started. She used the analogy of
building an airplane while flying it. The initial effort to obtain and fund art for the new City
Hall and for Grandview Square progressed very rapidly with The Edina Community Foundation
becoming the main fund raiser. There was not a line item in a City budget and EPAC's fund
raising was quite separate from anything at EAC. Even though both organizations are under the
same umbrella, they do have separate missions. EAC is focused on what is going on in the Art
Center, (classes, community events, etc.). EPAC deals with art on City property. Steve Carlson
asked if a "percent for art" approach had been considered by the City. Linda replied that she had
been researching this topic and she would love to get such a program going in Edina. Jini
Washburn clarified that the City did provide $25,000 as seed money and did approve an
additional $10,000 two years ago at the request of EPAC. Currently, there is no additional
money available from the City due to tight budgets. Linda added that one major donor, the
Hedberg family, gave $80,000 for the Pinecone sculpture on the Promenade. In total, the
community has donated approximately $130,000 to public art since the inception of EPAC.
Renee Usem restated the need for a coordinated approach and the helpful role of a Ways and
Means Committee. Diana Hedges asked if EPAC has the financial information and how can
Board members get it. Linda will provide that information to the Board. Heather King
mentioned that a report had been issued by EPAC without Board knowledge or approval. Linda
responded that since the letter was sent from the Edina Community Foundation, most of the
EPAC members felt that EAC approval was not necessary. Diana Hedges noted that approval is
required in the statute. Linda responded that "oversee" as stated in the City code can mean a lot
of things and during the first six years of EPAC existence, committee members had not
understood this level of approval was necessary. Hafed Bouassida stated that he disagreed with
several parts of the document on proposed relationship and that a committee of the Board
should not be operating independently and having separate budgets. Linda replied that in her
years on EAC Board, during which she served as liaison to the newly-formed EPAC, concerns
for closer oversight, greater control and involvement was never expressed at Board meetings.
She understands that some Board members might want to re-examine the relationship between
the Board and EPAC and she wants to participate in that effort. Heather King commented that
the three-way interactions between the EAC, EPAC and City Council can be complicated.
Renee Usem commented that presently no one on the Board, EPAC or the Foundation knows
how much overlap or duplication is going on in fundraising. Lois Ring added that some EPAC
2
members have occasionally contacted organizations, such as Target Corporation, on their own.
Heather King asked how Dick Crockett, with the Edina Community Foundation, feels about
that type of independent activity. Lois Ring replied that it is usually discussed at EPAC
meetings, often after the fact, in order to keep members informed. Dick Crockett had
encouraged one EPAC member to accompany him to contact a potential donor. Linda Kieffer
repeated her recommendation that one or more EPAC members be appointed to the proposed
Ways and Means Committee. There was general agreement from the EAC Board members
present. Jini Washburn asked if EAC receives money from The Edina Community Foundation.
Diana Hedges replied that the Foundation has not done fundraising specifically for EAC
although The Foundation does accept and disburse funds that are donated to EAC. One example
of that is the Peggy Kelly Family Fund which is focused on projects benefitting EAC. Jini
Washburn stated that her reading of the proposal that EAC would hold a fundraiser each year.
splitting the proceeds with EPAC but that EPAC has a separate funder. Bill McCabe restated
the desirability of having an agreed-upon list to so fundraising could be coordinated when
desired or separate fundraising efforts could be mounted when appropriate. Diana Hedges stated
that the proposed joint fundraiser to be done once a year would be good for our souls and our
pocket books. It would get us back together as a committee and a Board and would improve
morale for both groups. Linda Kieffer suggested the next step was for the Board to discuss the
proposed relationship document and to accept or make changes. John Keprios mentioned he is
considering inclusion of a request for $10,000 as part of his 2011 budget proposal to the City. In
the present environment, it may not be approved. Linda Kieffer suggested "it never hurts to
ask." John restated that money will continue to be very tight and, beyond the bare necessities,
most likely any money needed will have to be raised through fundraising. Steve Carlson
brought back the issue of the City of Edina enacting a percentage approach to funding public art
in Edina. Diana Hedges clarified that this had been considered in 2003/2004 when the new City
Hall was being planned. At that time, it was made clear that this approach was not viewed
favorably by the City government. John Keprios added that it would not hurt if EAC Board
were to write a letter to the City Council and tell them its wishes. Jini Washburn asked if a
percentage were to be approved, would all of the money go to EPAC? Linda Kieffer expressed
the opinion that such a dedicated fund would go to public art exclusively. Diana Hedges
referred to the bicycle mosaics for the York Avenue Bridge as an example of a cooperative
project. Linda agreed that this and other similar projects do involve both groups. Heather King
summarized that everyone agrees that we need to improve communication. If we increase
understanding by having more detailed reports from the liaison and joint membership on the
ways and means committee, many problems can be avoided. She summarized that the Board
would like to have an EPAC financial statement covering monies received and disbursed, and
have EPAC appoint representatives to the Ways and Means Committee. Diana Hedges raised
the issue of who is responsible for the art pieces purchased and installed in public places. Who
is responsible for any damage or cleaning? Another issue is that no public art should be
installed without having contracts signed by the artists involved. Without those signed
contracts, the city has nothing to protect against claims or lawsuits. If the art work were to be
damaged or stolen, the city could be liable for thousands of dollars. Diana understands that
there some pieces currently installed that have not been covered by signed contracts. Efforts are
3
underway to correct this situation but it is vital that contracts be secured in all future cases.
Steve Carlson asked why the city doesn't just maintain those works that are purchased or
donated. Linda Kieffer read from a policy document as follows: " Public works of art shall be
maintained and preserved by the City in the best possible condition via regular inspection and
cleaning. Repair may be necessary if the work is to be returned to its original condition and
integrity in the event of neglect, aging or damage" Hafed Bouassida asked what document
Linda was reading from. Linda replied it was an EPAC policy document. Hafed asked if the
policy had been approved by the City Council. John Keprios clarified that the City does have
responsibility for the art works on City property but exactly which City organizations are
responsible has not been defined. It has been a "learn as we go" proposition. Heather King
asked Linda Kieffer to obtain a letter defining who is responsible to inspect, maintain and repair
public art. Hafed Bouassida asked if it is known which art works are owned and which are on
loan. Linda replied that it is known. Hafed asked who is responsible for the loaned works. Linda
replied that, by contract, the artist is responsible for the loaned works. Diana Hedges asked how
many art works are installed sans signed contracts. Linda replied she was not aware of any not
covered by contracts. Diana said she understood that there were several. Linda replied that she
would ask Dick Crockett about that. John Keprios stated that he had talked to Dick Crockett and
that he was aware of several instances where contracts had not been signed and that Dick was
working diligently to get that done. Linda stated that this should certainly be a policy. Heather
King suggested that Dick Crockett might be invited to a Board meeting. John Keprios said that
he would follow-up on the contract matter. It was a bad timing thing and it shouldn't happen
again.
PRIVACY POLICY
A discussion had been planned. Board member Bill McCabe had recently undergone surgery
and had to leave. This reduced the member attendance to five which did not constitute a
quorum. Since no action could be taken, the discussion of EAC's privacy policy was tabled
until the June meeting. Heather King asked Diana Hedges to write to Gwen Kline notifying her
that this discussion and decision was postponed until the June meeting.
GREER GARDEN — Renee Usem and Bill McCabe
Renee distributed a document (attachment B) containing updates on budget, construction
schedule, landscaping and the dedication ceremony. She reported that additional donations had
been received from The Peggy Kelly fund and EAC Potters. Northmarq Realty Services also
contributed $1,250. This brought total donations to $27,295 resulting in a current surplus of
$1,210. That money will be used to build a bench around the tree on the patio and purchase
flowers for the dedication. The construction schedule calls for everything to be in place before
the dedication event. Landscaping is planned in two phases: Phase I — planting of day lilies is in
progress. Phase II — enhancement of landscaping and added lighting will be deferred to 2011
with fundraising required. A discussion ensued as to the omission of a sprinkler system and the
need for someone to maintain the landscaping. A sprinkler system was ruled out in the initial
plan for financial reasons. Diana Hedges agreed to look into the question as to who might take
on the responsibility for watering plants and maintaining the landscape. The dedication is
4
scheduled for Monday, June 28, from 5 to 7 p.m. Board members are asked to attend.
Invitations are being prepared and will be mailed to Board members, City Council members,
top City staff and representatives of all companies that contributed funds or were involved in
the construction of Greer Garden. Extra invitations are available if Board members wish to
extend invitations to others. There will be a printed program for the Dedication reception that
lists donors and others who contributed to this effort. Diana Hedges showed a plaque honoring
Pat Greer that will be mounted near the door to the Greer Garden. John Keprios suggested the
plaque be displayed on an easel at the Dedication event. It will be unveiled during the program.
FILM FESTIVAL — John Swon
Heather King reported that John Swon was absent due to illness. His report will be tabled until
June.
JURIED SHOW — Jini Washburn
Jini reported that choices for judges had been narrowed down to two people. She and Co-Chair
Lori Tolonen will contact them and report next month on their responses. They have received
two bids for printing the JS program/brochure. One was very attractive compared to past
pricing. She was also working on the letter to be sent to prospective sponsors and donors. Last
year's JS chair, Michael Whitt, had recommended dropping the letter, citing poor response. The
amount of work and cost that goes into the letter and mailing seemed to Michael to be
disproportionate to dollars received. Jini would like to discuss this with the Board at the next
meeting. Jini also received a suggestion from Nicole Mills-Novoa for a musician to play at the
JS reception.
DIRECTOR'S REPORT — Diana Hedges
Diana reported that EAC will have a Children's Art Tent at Edina Art Fair June 4-6. Nicole
Mills-Novoa and Lauren Fechner are coordinating that effort. The tent will be located on 50th
street. The EAC potters' tent will be nearby. Also, Nicole will be taking her Children's Art Tent
to Hopkins Raspberry Art Festival in July and Fall Into the Arts at Centennial Lakes Sept. 11
and 12.
July 3 (the fourth of July Parade) Celebrate Freedom! Join in the fun! Parade starts at 10am. We
need you and your family to wear Art Center t-shirts (and/or simple costumes.) We have a sea
motif this year with a giant clam that opens up using the theme "Celebrate Freedom---Come out
of your shell and create!" We need lots of people all ages to WOW the audience and make
people aware of the Edina Art Center! Sign up today by calling 952-903-5780 or email
ArtCenter@ci.edina.mn.us. Monica Sullivan and Nicole Mills-Novoa are the coordinators. We
need more fishnets if you know of any. Our budget is $0, so we're using 95% recycled
materials.
Gallery
5
Openings for your calendar (5-8pm)
June 17-Student Exhibition
July 22-Marian Alstad and Friends
August 26-Ming Chiao (Chapter of the Sumi-e Society)
Sept. 30-Juried Show
Nov. 4-Gifts! Gifts! Gifts! opens with possible fundraiser.
Our Gallery Calendar for 2011is 99% complete. Some exciting new shows include a Teen Self-
Portrait Exhibit and possible collaborative exhibit with The Midwest Area Arts in Healthcare
Network.
Special thanks to Heather King for greeting and Rick Fesler for attending the Garden Show
opening. Although we did not have a huge crowd, due in part to tornado warnings, it was great
fun for the children to experience the "Spring to Life" puppet show and free facepainting.
Thanks again to the Peggy Kelly Family Fund for supporting these family events.
ELECTION OF OFFICERS (Chair and Vice-Chair)
Lacking a quorum, the Election of Officers was tabled until June meeting.
NEW BUSINESS
Jini Washburn asked about the tax deductibility of monies donated to the Edina Art Center.
Heather King responded that donations to the Art Center are deductible as charitable donations
and donors receive a letter from the Art Center to that effect.
COMMUNITY COMMENT
No members of the community were present.
ADJOURNMENT
The meeting was adjourned at 5:50 pm.
Next Board Meeting will be June 24, at 4:30pm.
6
Page 1 of 8
Subj: May 27 Board minutes
Date: 6/22/2010 9:02:21 A.M. Central Daylight Time
From:
To:
Hi Heather
Whew! Here are the minutes for your approval before I send. Thanks. d
Edina Art Center Board Meeting
May 27, 2010 4:30pm at EAC
Edina Art Center Mission Statement
The Edina Art Center mission is to provide facilities, programs and services that
meet and reflect the needs of our residents and neighbors for participation,
education and enjoyment in the Arts with emphasis on fine arts.
Members present: Hafed Bouassida, Steve Carlson, Bill McCabe, Heather
Randall King, Rene Usem and Jini Washburn
Members absent:, Rick Fesler, Megan Norman, Sharanya Srinivasan, John
Swon
Staff present: Diana Hedges, Phil Johnson and John Keprios
Guests: Linda Kieffer and Lois Ring
CALL TO ORDER: Heather Randall King, Chairperson, called the meeting to
order at 4:30 pm.
APPROVAL OF APRIL MINUTES
The minutes for the April 22, 2010 meeting were read and approved.
presenter and EPAC Chair)
Board Chair, Heather King, introduced Linda Kieffer Linda was invited to
attend this Board meeting to give some background oncerning the formation
and early history of the Edina Public Art Committe Linda brought to the Board
a document (Attachment A) written by members o pAc which defines the
relationship between the Edina Art Center Boar EPAC. This document is
intended to promote a discussion that will impro'Ve communication d
coordination of effort between these two entities devoted to arts in Edina.
Following Linda's presentation, severa 'ssues were discussed. Renee Usem
mentioned the overlap in fundraising., 4'1 as resulted in a limited pool of
potential donors and granting organizations being contacted by EPAC and by
Board members for their specific prograroject requests. To those
organizations and individuals, it must seem that the right hand is not talking to
the leftlaftel: Following a wide-ranging discussion, Heather King summarized
that bOth organizations agree strategy is needed to coordinate identification of
potential funding sources, communications and timing. One element of that
Tuesday, June 22, 2010 AOL: Hwrite4u
EDINA PUBLIC ART COMMITTEE (EPAC) Linda Kieffer (Guest
Page 2 of 8
(tin ,
up of Board
uch money was
able contacting
could respond to the
p
y4 Code specifie Board will "Initiate and yersee slraisin s activities
that ben it Art enter and public a (in Edina." Thii g pietty much up to
pfu
-the-Art- liter Board to aecide what eans and how it is to be done. There has
been some misunderstanding about this and expectations have been unclear. Steve
Carlson commented that the issues might be b,roa4er than just funding. He asked how
the decisions were made as to what programsliii projects were to belpursued and how
budgets were established for those projects. Linda Kieffer responded that some of this
lack of clarity may have lken rooted in the way EPAC jgtarited: She used the analogy of
building an airplane while flying it. The initial effort to obtain and fund art for the new
City Hall and for Grandview Square progressed very rapidly with-Xe Edina
Community Foundation becoming the main fund raiser. There was not a line item in a
City budget and EPAC's fund raising was quite separate from anything at the Art C,--4rC
Center. Even though both or!. i, .,tions are under the same umbrella, they do have
separate missions. I= • +s focusek9n what is going on in the Art Center,_,<------
(classes, community events, etc.). EPAC deals with art on City property. Steve Carlson
asked if a "percent for art" approach had been considered by the City. Linda replied
that she had been researching this topic and she would love to get such a program going
in Edina. Jini Washburn clarified that he City did provide $25,000 as seed money and
did approve an additional $10,000 two years ago at the request of EPAC. Currently,
there is no additional money available from the City due to tight budgets. Linda added
that one major donor, the Hedberg family, gave $80,000 for the Pinecone sculpture on
the Promenade. In total, the community has donated approximately $130,000 to public
art since the inception of EPAC. Renee Usem restated the need for a coordinated
approach and the helpful role of ,t1Ways arid,Means Committee. Diana Hedges asked
if EPAC has the financial information' how can Board members get that-
ti
t=t,
information? Linda will provide that information to the Board. Heather King mentioned
that a report had been issued by EPAC without Board knowledge or approval. Linda
responded that since the letter was sent from the Edina Community Foundation, most of
Tuesday, June 22, 2010 AOL: Hwrite4u
strategy would be formation of a Ways and Means Co
members and EPAC members. That Committee woul
needed each year and what strategies should be
potential donors with a list of a few defined areas of needs
area(s) that readied their hearts. Jini Washburn endorsed this approach because it
would allow 11414-anting organizations to understand what the needs are(and what the
priorities Are". Hafed Bouassida expressed his feeling that the two organizations had
been` coliipeting with each othereand thattPAC had been totally independent and going
its own way.
Heather King asked John Keprios to restate the relationship between the-Art-Center--=—
Board and EPAC according to City Code. John clarified that-ti ente n-
Board ig a creature of the Edina City Council and the Edina Public Art Committee is a
creature of the Edina Art Cent r oard1.The City Council intends EPAC to be an
ngoing coinmitte of a shod-term task forsy.The membership of EPAC is not
subject to- to imits filth s ugh it can set t- for its members if desired. The City
mittee mad
decide how
would e
Page 3 of 8
the EPAC members felt that Art Center Board approval was nternelerlsr6A4lary. Diana noted
that approval is required in the statute. Linda replied that "oversee" as stated in the City
code can mean a lot of things` and during the first six years of EPAC existence,
committee members had not understood thif this level of approval was necessary.
Hafed Bouassida stated that he disagreed with several parts of the document on
proposed relationship and that a committee of the Board should not be operating
independently and having separate budgets. Linda replied thatin her years on the Art ER-e_,
er Board, during which she served as liaison to the newlObrmed EPAC, concerns
for closer oversight, great r control and involvement hAnever bee expressedat Board
meetings. She,underi 't wat some Board members might want to re-examine the
relationship between the Board and EPAC and she wants to participate in that effort.
Heather King commented that the three-way interactions between the-Art- -enterBoard,
PAC and th -City Council can be complicated. Renee Usem commented that presently
no one on the Board, EPAC or the Foundation knows how much overlap or duplication
is going on in fundraising. Lois Ring added that some EPAC members have
occasionally contacted organizations, such as Target Corporation, on their own.
Heather King asked how Dick Crockett, with the Edina Community Foundation, feels
about that type of independent activity. Lois Ring replied that it is usually discussed at
EPAC meetings, often after the fact, in order to, leep,members informed. Dick Crockett
had everiencouraged one EPAC member to go With hinc to contact a potential donor.
A6, Linda Kieffer repeated her recommendation that one or more EPAC members be
eY appointed to the proposed Ways and Means Committee. There was general agreement
fronfilw Board members present. Jini Washburn asked if th-e--Ar-t-Gefiteireceives '
money fromfrom the Edina Community Foundation. Diana Hedges replied that the
Foundation iiaa/not done fundraising specifically for - .t oug t e ,A
fOundation does accept and disburse funds that are donated to the-Center. One
example of that is the Peggy Kelly Family 'und which is focused on projects benefitting
,--
i the-76Crt-Gellte.C. Jini Washburn stated that her reading of the proposaj4that the-Art Cen-ter—F-A-0_,
Bid would hold a fundraiser each yeariplitting the ItutiCg With EPAC but that EPAC
has a separate fu der. Bill McCabe restated the desirability of having an agreed-upon
list so fundraising could be coordinated Ni;fiefTe' desired or separate
V fundraising efforts could be mounted where appropriate. Diana Hedges stated that the
proposed joint fundraiser to be done once a year would be good for our cohesiveness
,Land our pocket books. It would get us back together as a committee and a Board and
-----vVo—uTd-b-0-geed=fer morale for both groups. Linda Kieffer suggested the next step was
for the Board to discuss the proposed relationship document and to accept or make
changes. John Keprios mentioned he has requested $10,000 as part of his 2011 budget
proposal to the City. In the present environment, it may not be approved. Linda Kieffer
suggested thailit never hurts to asleJohn restated that money will continue to be very
tight and, beyond the bare necessities, thilmost likely any money needed will have to
be raised through fundraising. Steve Carlson brought back the issue of the City of Edina
enacting a percentage approach to funding public art in Edina. Diana Hedges clarified
that this had been considered in 2003/2004 when the new City Hall was being planned.
Tuesday, June 22, 2010 AOL: Hwrite4u
Page 4 of 8
r:
At thatthat time, it was made clear that this approach was not vi wed favorably by the City
government. John Keprios added that it would not hurt if Board were to
write a letter to the City Council and tell them its wishes. Jini Washburn asked if a
percentage were to be approved, would all of the money go to EPAC? Linda Kieffer
expressed the opinion that such a dedicated fund would go to public art exclusively.
Diana Hedges referred to the bicycle mosaics for the York Avenue bridge as an
example of a cooperative project. Linda agreed that this and other similar projects do
involve both groups. Heather King sumrpqrizecIA4zeyeryone agreo, plat we need to
improve communication. If we increase iepOrtingbyt hOing more (66n4iti;i760orts
from the liaison and hay gjoint membership on-the4ays and kfieang eommittee, many
problems can be avoided. She summarized that the Board would ike to have an EPAC
financial statement covering monies received and disbursed, and -that
appoint representatives tolbeWays and Piteanseommittee. Diana Hedges raised the
issue of who is responsible for the art pieces purchased and installed in public places.
Who is responsible for any damage or cleaning? Another issue is that no public art
should be installed without having contracts signed by the artists involved. Without
those signed contracts, the city has nothing to protect against claims or lawsuits. If the
art work were to be damaged or stolen, the city could be liable for thousands of dollars.
Diana understands that there some pieces currently installed that have not been covered
by signed contracts. Efforts are underway to correct this situationlbut it is vital that
contracts be secured in all future cases. Steve Carlson asked why the city doesn't just
maintain those works that are purchased or donated. Linda Kieffer read from a policy
document as follows: " Public works of art shall be maintained and preserved by the
'City in the best possible condition via regular inspection and cleaning. Repair may be
necessary if the work is to be returned to its original condition and integrity in the event
of neglect, aging or damage" Hafed Bouassida asked what document Linda was reading
from. Linda replied it was an EPAC policy document. Hafed asked if the policy had
been approved by the City Council. John Keprios clarified that the city does have
responsibility for the art works on City property but exactly which city organizations are
responsible has not been defined. It has been a "learn as we go" proposition. Heather
King asked-if-Linda Kieffer 6'Otild tgei'a letter defining who is responsible to inspect,
maintain and repair public art. Hafed Bouassida asked if it is known which art works
are owned and which are on loan. Linda replied that it is known. Hafed asked who is
responsible for the loaned works. Linda replied that, by contract, the artist is
responsible for the loaned works. Diana Hedges asked how many art works are
installed but contracts_have not been signed. Linda replied thkshe was not aware of
any not covered by contracts. Diana said she understood that there were several. Linda
replied that she would ask Dick Crockett about that. John Keprios stated that he had
talked to Dick Crockett and that he was aware of several instances where contracts had
not been signed and that Dick was working diligently to get that done. Linda stated that
this should certainly be a policy. Heather King suggested that Dick Crockett might be
invited to a Board meeting. John Keprios said that he would follow-up on the contract
matter. It was a bad timing thing and it shouldn't happen again.
Tuesday, June 22, 2010 AOL: Hwrite4u
Page 5 of 8
PRIVACY POLICY
A discussion had been planned. Board member Bill McCabe had recently undergone
surgery and had to leave. This reduced the member attendance to five which did not
constitute a quorum. Since no action could be taken, the discussion of EAC's privacy
policy was tabled until the June meeting. Heather King asked Diana Hedges to write to
Gwen Kline notifying her that this discussion and decision was postponed until the June
meeting.
GREER GARDEN — Renee Usem and Bill McCabe
Renee distributed a document (attachment B) containing updates on budget,
construction schedule, landscaping and the dedication ceremony. She reported that
additional donations had been received from the Peggy Kelly fund and Edina--Art---•
Center Potters. Northmarq Realty Services also contributed $1,250. This brought total
donations to $27,295, resulting in a current surplus of $1,210. That money will be used
to build a bench around the tree on the patio and 4b-b4 flowers for the dedication,
-event. The construction schedule calls for everything to be in place before the
dedication event. Landscaping is planned in two phases: Phase I — planting of day lilies
is in progress. Phase II — enhancement of landscaping and added lighting will be
deferred to 2011 with fundraising required. A discussion ensued as to the omission of a
sprinkler system and the need for someone to maintain the landscaping. A sprinkler
system was ruled out in the initial plan for financial reasons. Diana Hedges agreed to
look into the question as to who might take on the responsibility_for watering plants an
maintaining the landscape. The dedication is scheduled for &Iasi* June 28, from 5 to
7 p.m. Board members are asked to attend. Invitations are beliig prepared and 46 fib be
mailed to Board members, City Council members, top City staff and representatives of
all companies that contributed funds or were involved in the construction of the Greer
Garden. Extra invitations are available if Board members-W:444o extend atrinvitation
to others. There will be a printed program for the Dedication reception that lists donors
and others who contributed to this effort. Diana Hedges showed a plaque honoring Pat
Greer that will be mounted near the door to the Greer Garden. John Keprios suggested
the plaque be displayed on an easel at the Dedication event. We-w-antit to be an
unveiling. .1:1- V-112--
FILM FESTIVAL — John Swon (ittt
Heather King reported that John Swon was absent because he-was ill upon returning'--
from- the Dominican Republiet His report will be tabled until the-next-ineet-ing,----
, ,7)
JURIED SHOW — Jini Washburn
Jini reported that choices for judges d been narrowed down to two people. She and
Co-Chair Lori Tolonen will contact ng tw-e- people and report next onti on their
responses. They have received two bids for printing the JS program rochure. One
presented-a-very attractive tart Compared to past pricing. She was also working on the
VtiL/--/...-)
Tuesday, June 22, 2010 AOL: Hwrite4u
Page 6 of 8
letter to be sent to prospective sponsors and donors. Last year's JS chair, Michael
Whitt, had recommended dropping the letter citingtirepoor response. The amount of
work and cost that goes into the letter and mailing seemed to Michael to be
disproportionate toe-dollars received. Jini would like to discuss this with the Board
at the next meeting. Jini also had received a suggestion from Nicole Mills-Novoa for a
musician to play at the JS reception. This-can-be...discussed-next-meeting als?
) ui-A-4, Q DIRECTOR'S REPORT - Diana Hedges' ofr
-A,--
Diana reported that EAC will have a Childr*s_ Art Tent at the Edina Art Fair ot June
4-6. Nicole_Mills-Novoa and Lauren Fechner are coordinating that effort. The tent will
be right on 50 (street in-a-great4ocatiory: The EAC potters' tent will be nearby. Also,
Nicole will be 'going out with her Children's' Art t Tent to tht) Hopkins Raspberry Art
Festival in July and Fall Into the Arts at Centennial Lakes Sept. 11 and 12.
July 3 (the fourth of July Parade) Celebrate Freedom! Join in the fun! Parade
starts at 10am. We need you and your `family to wear Art Center t-shirts (and/or soine-C.--
simple costumes) We have a sea4d this year with a giant clam that opens up using
the theme "Celebrate Freedom---Come out of your shell and create!" We need lots of
people all ages to WOW the audience and make people aware of the Edina Art Center!
Sign up today by calling 952-903-5780 or email ArtCenter@ci.edina.mn.us. Monica
Sullivan and Nicole Mills-Novoa are the coordinators. We need more fishnets if you
know of any. Our budget is $0, so we're using 95% recycled materials.
Gallery
Openings for your calendar (5-8pm)
June 17-Student Exhibition
July 22-Marian Alstad and Friends
August 26-Ming Chiao (Chapter of the Sumi-e Society)
Sept. 30-Juried Show csA:
Nov. 4-Gifts! Gifts! Gifts! opens with possible fundraiser.
We are 99% done with Our Gallery Calendar for 20111\ Some exciting new shows
''inGliitting a Teen Self-Portrait Exhibit and possible collaborative exhibit witliThe rt Midwest Area Arts in Healthcare Network., 11./.
Special thanks to Heather King for greeting and Rick Fesler f r attending
-of the Garden Show: Although we did not have a huge crowd it was Vil
U
a fun for
) the children to experience the "Spring to Life" Puppet show and tItefree facepainting.
Thanks again to the Peggy Kelly Family Fund for supporting these family events.
1r)
•
ELECTION OF OFFICERS (Chair and Vice-Chair)
Lacking a quorum, the Election of Officers was tabled until th June meeting.
NEW BUSINESS
Tuesday, June 22, 2010 AOL: Hwrite4u
Page 7 of 8
Jini Washburn asked about the tax deductibility of monies donated to the Edina Art
Center. Heather King responded that donations to the Art Center are deductible as
charitable donations and donors receive a letter from the Art Center to that effect.
COMMUNITY COMMENT
No members of the community were present.
ADJOURNMENT
The meeting was adjourned at 5:50 pm.
Next Board Meeting will be June 24, at 4:30pm.