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HomeMy WebLinkAbout2010-06-24 Arts Culture Commission Minutesc - Edina Art Center Board Meeting June 24, 2010 4:30pm at EAC Edina Art Center Mission Statement The Edina Art Center mission is to provide facilities, programs and services that meet and reflect the needs of our residents and neighbors for participation, education and enjoyment in the Arts with emphasis on fine arts. Members present: Hafed Bouassida, Steve Carlson, Rick Fesler, Bill McCabe, Heather Randall King, Megan Norman, John Swon, Rene Usem, Ruth Valgemae and Jini Washburn Members absent: Sharanya Srinivasan Staff present: Diana Hedges, Phil Johnson, John Keprios and Nicole Mills-Novoa CALL TO ORDER: Heather Randall King, Chairperson, called the meeting to order at 4:30 pm. WELCOME TO NEW BOARD MEMBER Chair Heather Randall King welcomed new Board Member Ruth Valgemae. Ruth replaces Beverly Soshea. Ruth has previously served on the EAC Board. APPROVAL OF MAY MINUTES The minutes for the May 27, 2010 meeting were read and approved. PRIVACY POLICY During a previous meeting, Gwen Kline had appeared to request a change in the Art Center privacy policy. She had produced and had professionally printed over 2,000 note cards for sale. Those cards were imprinted with her name and phone number. When putting them on display, she was informed that displaying those cards for sale at the EAC would violate the privacy policy. This policy, which was instituted in 1981, protects artists by channeling customer referrals through Art Center staff who contact the artist without revealing the phone number or address of the artist. It is then up to the artist to contact the prospective customer. Showing this information on the display merchandise would negate the precautions contained in the privacy policy. Ms. Kline stated that she had not been informed of the policy and that changing or covering the contact infoiriiation on her cards would be a financial hardship and degradation to the appearance of her art. Her request was to allow individual artists to waive this requirement. Since that meeting, Board members had reviewed the policy and a vote was scheduled for the June Board meeting. Heather King asked for a motion. Renee Usem moved to retain the present policy. John Swon seconded. The vote was unanimous to retain the policy. Heather King asked Diana Hedges to notify Gwen Kline of the Board's decision. GREER GARDEN — Renee Usem and Bill McCabe Renee and Bill announced that the Garden was virtually complete and would be ready in time for the Dedication on Monday, June 28th. The dedication is open to the public. The Greer family, friends, City of Edina officials, donors, and contractor personnel have been invited. The event will begin at 5 pm with a social mixer followed at 5:30 by a short program. John Keprios will be the MC. He will introduce the Greer family and other speakers. A dedication plaque will be unveiled at that time. Light refreshments will be served. Board members are urged to attend to meet and greet guests. Hafed Bouassida asked Renee to send an email giving background infoiiiiation so that Board members can be prepared to discuss the genesis and development of the Greer garden as they interact with family and guests at the event. Renee agreed to do so. Rick Fesler asked if the project's financial goals had been met. Renee replied that the phase 1 project funding goal had been reached and slightly exceeded. Heather King suggested that a placard be prepared listing some possible add-ons that donors might want to contribute to. One example is lawn chairs to provide more seating on the garden deck. There are also items in Phase 2 that still must be installed. Board members gave Renee Usem and Bill McCabe a round of applause for their leadership of this project during 2009 and 2010. FILM FESTIVAL — John Swon John announced that his committee had decided to postpone the film festival until 2011. Soliciting sponsors for the festival requires they be contacted before they prepare annual budgets. Unfortunately, a theater had not been tied down early enough to allow details to be given potential sponsors so these budget windows were closed. The extra time available will peiiiiit further exploration of City government concerns and requirements. The festival committee can also coordinate more closely with the Ways and Means committee to present a cohesive face to potential donors and sponsors. The committee will also open a website within the next few months. Steve Carlson requested a list of potential sponsors already contacted be sent to the Ways and Means Committee. Ruth Valgemae asked if a theme had been set for the festival. John responded that the theme would emphasize local filmmakers including young people and students from Edina High School. JURIED SHOW (JS)- Jini Washburn Jini reported the Juried Show Committee had just finished their meeting. A printer had been chosen and two jurors (judges) had been selected. Marcia Anderson, a fine crafts artist, is the head of collections for the Minnesota History Society. Her specialty is collecting works by contemporary artists. The other juror is Patty Burrets, owner of Three Rooms gallery in the Galleria. Her specialty is fine arts. The committee is preparing a letter to be sent to actual contributors from the last three years JS. Last year's JS chair, Michael Whitt, had recommended not sending to the entire list of possible donors. The amount of work and cost that goes into a broad scale mailing seemed to Michael to be disproportionate to dollars received. Hafed Bouassida asked why two jurors rather than three. A third juror could break a tie in jurors' evaluations. Dina Hedges responded that three judges had been used in the past but two seems to work better. EDINA PUBLIC ART COMMITTEE (EPAC) - Bill McCabe Bill reported that the most recent EPAC meeting followed the May 27 EAC Board meeting. Most of the EPAC meeting concerned preparations for the Promenade event scheduled for xxx. 2 A presentation was made at the meeting covering EPAC finances over the first five years of its existence. Bill volunteered to reformat that presentation for clarity and continuity. All in all, approximately $170,000 had been spent in that time period, primarily for two things: the Pinecone Sculpture and the Glass window in the Edina City Hall. Linda Kieffer also reported on her meeting with the EAC Board on May 27. One action item from that meeting was to appoint an EPAC member to the Ways and Means Committee. Lois Ring was selected for that post. Steve Carlson noted that the draft EPAC minutes mentioned that Linda Kieffer intended to resign as an EPAC member. Bill McCabe stated that Linda had affirmed her intention to leave EPAC. Steve Carlson asked when the Board might receive the EPAC financial report Bill was preparing. Bill replied the next EPAC meeting was scheduled for August. He will present the reformatted report at that meeting and, after EPAC review, can bring it to the Board in August also. Heather King noted that another action item concerning EPAC was to verify that the EPAC Policy distributed at the May Board meeting had actually been approved by the City Council. Diana Hedges said that she had reviewed past EPAC and City Council minutes. The EPAC minutes from June 2008 stated that the policy had been submitted to the City Council. A search of Council minutes from 2007 through 2009 found no mention of an EPAC policy being approved. Heather King said the policy contains important information and guidance for EPAC and the EAC Board. John Keprios said that the policy might have been included as part of a package of items on the Council agenda. If a specific item is not questioned, it simply is approved as a package. John stated that he thought it would be a good idea to ask for formal action to approve the EPAC policy. Diana Hedges said that Linda Kieffer had agreed to have EPAC review the policy prior to bringing it back to the EAC Board. Once the Board approved any changes, then it could be submitted to the Council for its approval. John Keprios had sent an email to City manager, Gordon Hughes, asking if he had any recollection of the policy being approved by the Council and Gordon replied that he did not. Hafed Bouassida affirmed the importance of verifying that the EPAC policy is in force. Heather King asked who would follow-up on this action item. John Keprios stated he and Diana Hedges would do so. Bill McCabe commented that Rick Fesler would be reporting for EPAC at the July Board meeting. TASTE OF CREATIVITY — NOV. 4 FUNDRAISER — Nicole Mills-Novoa Heather King introduced Nicole Mills-Novoa, part-time EAC staff member. Nicole distributed a document (attachment A) describing plans for a fund-raising event titled Taste of Creativity. This event will be jointly conducted November 4, 2010 with the Fairview Auxiliary. This kick- off to the Holiday season will celebrate local artists and will feature a silent auction, artists exhibits, hors d'oeuvre and refreshments. Nicole gave some background on the Fairview Auxiliary. The tickets will be sold at EAC and the EAC website. Ticket prices are tentatively $40. Tickets might also be available at the Edina liquor stores. A suggestion has been made to include a wine tasting. That would require hiring a licensed firm to dispense the wine or application for a temporary license just for this event. The food to be served is still under discussion. Items for the silent auction might include merchant coupons for restaurants, etc. as well as works by local artists. Artist display booths will be set up. Live music will be provided. Proceeds will be divided evenly between EAC and the Auxiliary. Monies received by EAC will be divided evenly with EPAC. Heather King asked how this idea originated. Diana Hedges 3 replied that members of the Fairview Auxiliary had seen the latest EAC schedule and admired the cover art. This led them to call Diana to arrange a visit and tour. That led to inspiration to work together to benefit the community. Renee Usem and Lois Ring are representing the Art Center and EPAC. Another representative could serve as well. Heather King asked Nicole to send Board members an email specifying future meeting dates so they could decide if this project fits their schedules. Renee Usem asked if Nicole had an estimate of how much money might be raised from this fundraiser. Diana Hedges replied that it is difficult to estimate for a first-time project like this one. Her financial expectations were very modest but the community visibility factor should be significant. The house will be filled with artists in every room and the silent auction will encourage people to roam throughout. Hafed Bouassida asked about the time schedule. Nicole replied 4 to 7pm or 5 to 8pm. Hafed asked where the artists will set up their displays. Diana replied they would be located in several classrooms and the silent auction displays will be in the Gallery. Bill McCabe asked if the artists will be selling their artworks at this event. Diana replied that artists would sell and pay EAC a percentage of the selling price. Some artists might donate items for the silent auction as well. Those details haven't been worked out with the event committee but that's the direction it is going. DIRECTOR'S REPORT — Diana Hedges July 3 (the fourth of July Parade) Celebrate Freedom! Join in the fun! Parade starts at 10am. We need you and your family to wear Art Center t-shirts (and/or some simple costumes.) We have a sea theme this year with a giant clam that opens up using the theme "Celebrate Freedom--- Come out of your shell and create!" We need lots of people all ages to WOW the audience and make people aware of the Edina Art Center! Sign up today by calling 952-903-5780 or email ArtCenter@ci.edina.mn.us Monica Sullivan and Nicole Mills-Novoa are the coordinators. We need more fishnets if you know of any. Our budget is $0, so we're using 95% recycled materials. We will be presenting our Children's Art Tent for Raspberry Days July 10 and 11 in Hopkins and of course Fall Into the Arts at Centennial Lakes Sept. 11 and 12. July 11 Centennial Lakes Family Day. Edina Art Center chalk art project. Gallery Openings for your calendar (5-8pm) June 17-Student Exhibition-Thanks to Heather, Rick (Eddi, too) and Ruth for hosting. July 22-Marian Alstad and Friends August 26-Ming Chiao (Chapter of the Sumi-e Society) Sept. 30-Juried Show Nov. 4-Gifts! Gifts! Gifts! opens with "Taste of Creativity" the Fairview Auxiliary fundraiser. 4 NEW BUSINESS: WAYS AND MEANS COMMITTEE — Steve Carlson Steve announced that Renee Usem, Bill McCabe, and Lois Ring had volunteered to serve on this committee. He asked for others who might want to serve. After a short discussion, it was decided that late afternoon will be the preferred meeting time. Board members will look at their calendars to find availability and then get back to Steve. ELECTION OF OFFICERS (Chair and Vice-Chair) Heather King announced vacancies for the offices of Chair and Vice-Chair. She invited member comments and questions. John Swon requested that members being considered for these offices share their visions for the Edina Art Center. What challenges are anticipated for the next twelve months and what directions might be taken? We don't often step back to have this kind of conversation and this would be a good time to get and give some input. Ruth suggested that a review of duties and responsibilities would be helpful. Heather commented that during her tenure, the Vice Chair position was vacant for six months so she served in both capacities. She recommended that the next Chair and Vice Chair sit down to delineate duties, especially to divide-up attendance at committee meetings. John Swon observed that Board meetings had been conducted more formally in the past year or two and more emphasis had been directed to fundraising for the Juried Show, Greer Garden and other projects. Jini Washburn asked if funding for EAC is likely to change in the coming year. John Keprios replied that would depend on what the Board decided to pursue. Two years ago, the Board had considered a building expansion costing in excess of two million dollars. That proposal was tabled but it could be revived if the Board were to change priorities. John added that the Park Board Chair primarily runs the meetings. The EAC Board Chair seems to be a working position as well as running the meetings. But, that is up to the Board. Jini Washburn asked if it was the tradition that the Vice Chair moves up to become Chair. Heather responded that this had not been the practice or tradition. Hafed Bouassida added that it would be important that anyone accepting one of these two offices have a clear understanding of what is expected in the year ahead. What are the actions- the things to be realized, to realize the job you have in front of you. Heather King responded the basic things, such as the Juried Show each year; then there are the unexpected things. One of those unexpected things last year was so many new people. That required getting to know each other in order to work together effectively. John Keprios explained that the way elections are done on the Park Board is he conducts the nomination process and calls for the votes. Members can nominate others or themselves. Heather King asked John to conduct the process. Renee Usem nominated Bill McCabe for Chair. Bill accepted her nomination. John asked for other nominations. Seeing there were no other nominations, John asked for a motion to close nominations. Hafed Bouassida so moved. John Swon seconded. The vote to close was unanimous. Bill McCabe is the new Edina Art Center Board Chair. John Keprios asked for nominations for Vice Chair. Heather King nominated Ruth Valgemae. 5 Ruth accepted the nomination. John asked for other nominations. Seeing there were none, John asked for a motion to close nominations. John Swon so moved. Jini Washburn seconded. The vote to close nominations was unanimous. Ruth Valgemae is the new Edina Art Center Vice Chair. COMMUNITY COMMENT No members of the community were present. ADJOURNMENT The meeting was adjourned at 5:27 pm. Next Board Meeting will be July 22, 2010 at 4:30pm. 6 Diana Hedges From: Diana Hedges Sent: Tuesday, July 20, 2010 9:02 AM To: 'McCabe, Bill' Cc: 'Renee Usem'; Ruth valgemae; 'Hwrite4u@aol.com'; 'Hafed Bouassida'; 'Mizedi@aol.com'; 'Megan Norman'; 'John Swon'; 'Cathy Carlson (LeoCarlson@msn.com)'; 'jini washburn'; Phil Johnson; Nicole Mills-Novoa; 'Nicole Mills-Novoa'; John Keprios; Art Center Front Office; 'Carlson.Steve@dorsey.com' Subject: Edina Art Center Minutes from June 2010 Hi All See you Thursday! I will give a brief oral Director's report at the Board Meeting. Reminder that the "Marian and Friends" opening begins at 5pm. Thanks! Diana Diana Hedges, Director Edina Art Center 4701 West 64th Street Edina MN 55435 952-903-5783-Office 952-903-5781-Fax 952-920-5856-Home 952-406-1608-Cell Note: I will be out of town July 27-31. Become a Member today! www.EdinaArtCenter.com www.CityofEdina.com Edina Art Center Board Meeting June 24, 2010 4:30pm at EAC Edina Art Center Mission Statement The Edina Art Center mission is to provide facilities, programs and services that meet and reflect the needs of our residents and neighbors for participation, education and enjoyment in the Arts with emphasis on fine arts. Members present: Hafed Bouassida, Steve Carlson, Rick Fesler, Bill McCabe, Heather Randall King, Megan Norman, John Swon, Rene Usem, Ruth Valgemae and Jini Washburn Members absent: Sharanya Srinivasan Staff present: Diana Hedges, Phil Johnson, John Keprios and Nicole Mills-Novoa CALL TO ORDER: Heather Randall King, Chairperson, called the meeting to order at 4:30 pm. WELCOME TO NEW BOARD MEMBER Chair Heather Randall King welcomed new Board Member Ruth Valgemae. Ruth replaces Beverly Fischer- Soshea. Ruth has previously served on the EAC Board. APPROVAL OF MAY MINUTES 1 The minutes for the May 27, 2010 meeting were read and approved. PRIVACY POLICY During a previous meeting, Gwen Kline had appeared to request a change in the Art Center privacy policy. She had produced and had professionally printed over 2,000 note cards for sale. Those cards were imprinted with her name and phone number. When putting them on display, she was informed that displaying those cards for sale at the EAC would violate the privacy policy. This policy, which was instituted in 1981, protects artists by channeling customer referrals through Art Center staff who contact the artist without revealing the phone number or address of the artist. It is then up to the artist to contact the prospective customer. Showing this information on the display merchandise would negate the precautions contained in the privacy policy. Ms. Kline stated that she had not been informed of the policy and that changing or covering the contact information on her cards would be a financial hardship and degradation to the appearance of her art. Her request was to allow individual artists to waive this requirement. Since that meeting, Board members had reviewed the policy and a vote was scheduled for the June Board meeting. Heather King asked for a motion. Renee Usem moved to retain the present policy. John Swon seconded. The vote was unanimous to retain the policy. Heather King asked Diana Hedges to notify Gwen Kline of the Board's decision. GREER GARDEN — Renee Usem and Bill McCabe Renee and Bill announced that the Garden was virtually complete and would be ready in time for the Dedication on Monday, June 28th. The dedication is open to the public. The Greer family, friends, City of Edina officials, donors, and contractor personnel have been invited. The event will begin at 5 pm with a social mixer followed at 5:30 by a short program. John Keprios will be the MC. He will introduce the Greer family and other speakers. A dedication plaque will be unveiled at that time. Light refreshments will be served. Board members are urged to attend to meet and greet guests. Hafed Bouassida asked Renee to send an email giving background information so that Board members can be prepared to discuss the genesis and development of the Greer garden as they interact with family and guests at the event. Renee agreed to do so. Rick Fesler asked if the project's financial goals had been met. Renee replied that the phase 1 project funding goal had been reached and slightly exceeded. Heather King suggested that a placard be prepared listing some possible add-ons that donors might want to contribute to. One example is lawn chairs to provide more seating on the garden deck. There are also items in Phase 2 that still must be installed. Board members gave Renee Usem and Bill McCabe a round of applause for their leadership of this project during 2009 and 2010. FILM FESTIVAL — John Swon John announced that his committee had decided to postpone the film festival until 2011. Soliciting sponsors for the festival requires they be contacted before they prepare annual budgets. Unfortunately, a theater had not been tied down early enough to allow details to be given potential sponsors so these budget windows were closed. The extra time available will permit further exploration of City government concerns and requirements. The festival committee can also coordinate more closely with the Ways and Means committee to present a cohesive face to potential donors and sponsors. The committee will also open a website within the next few months. Steve Carlson requested a list of potential sponsors already contacted be sent to the Ways and Means Committee. Ruth Valgemae asked if a theme had been set for the festival. John responded that the theme would emphasize local filmmakers including young people and students from Edina High School. JURIED SHOW (JS)- Jini Washburn Jini reported the Juried Show Committee had just finished their meeting. A printer had been chosen and two jurors (judges) had been selected. Marcia Anderson, a fine crafts artist, is the head of collections for the Minnesota History Society. Her specialty is collecting works by contemporary artists. The other juror is Patty Burrets, owner of Three Rooms gallery in the Galleria. Her specialty is fine arts. The committee is preparing a letter to be sent to actual contributors from the last three years JS. Last year's JS chair, Michael Whitt, had 2 recommended not sending to the entire list of possible donors. The amount of work and cost that goes into a broad scale mailing seemed to Michael to be disproportionate to dollars received. Hafed Bouassida asked why two jurors rather than three. A third juror could break a tie in jurors' evaluations. Dina Hedges responded that three judges had been used in the past but two seems to work better. EDINA PUBLIC ART COMMITTEE (EPAC) - Bill McCabe Bill reported that the most recent EPAC meeting followed the May 27 EAC Board meeting. Most of the EPAC meeting concerned preparations for the Promenade event scheduled for June 16. A presentation was made at the meeting covering EPAC finances over the first five years of its existence. Bill volunteered to reformat that presentation for clarity and continuity. All in all, approximately $170,000 had been spent in that time period, primarily for two things: the Pinecone Sculpture and the Glass window in the Edina City Hall. Linda Kieffer also reported on her meeting with the EAC Board on May 27. One action item from that meeting was to appoint an EPAC member to the Ways and Means Committee. Lois Ring was selected for that post. Steve Carlson noted that the draft EPAC minutes mentioned that Linda Kieffer intended to resign as an EPAC member. Bill McCabe stated that Linda had affirmed her intention to leave EPAC. Steve Carlson asked when the Board might receive the EPAC financial report Bill was preparing. Bill replied the next EPAC meeting was scheduled for August. He will present the reformatted report at that meeting and, after EPAC review, can bring it to the Board in August also. Heather King noted that another action item concerning EPAC was to verify that the EPAC Policy distributed at the May Board meeting had actually been approved by the City Council. Diana Hedges said that she had reviewed past EPAC and City Council minutes. The EPAC minutes from June 2008 stated that the policy had been submitted to the City Council. A search of Council minutes from 2007 through 2009 found no mention of an EPAC policy being approved. Heather King said the policy contains important information and guidance for EPAC and the EAC Board. John Keprios said that the policy might have been included as part of a package of items on the Council agenda. If a specific item is not questioned, it simply is approved as a package. John stated that he thought it would be a good idea to ask for formal action to approve the EPAC policy. Diana Hedges said that Linda Kieffer had agreed to have EPAC review the policy prior to bringing it back to the EAC Board. Once the Board approved any changes, then it could be submitted to the Council for its approval. John Keprios had sent an email to City manager, Gordon Hughes, asking if he had any recollection of the policy being approved by the Council and Gordon replied that he did not. Hafed Bouassida affirmed the importance of verifying that the EPAC policy is in force. Heather King asked who would follow-up on this action item. John Keprios stated he and Diana Hedges would do so. Bill McCabe commented that Rick Fesler would be reporting for EPAC at the July Board meeting. TASTE OF CREATIVITY — NOV. 4 FUNDRAISER — Nicole Mills-Novoa. Heather King introduced Nicole Mills-Novoa, part-time EAC staff member. Nicole distributed a document (attachment A) describing plans for a fund-raising event titled Taste of Creativity. This event will be jointly conducted November 4, 2010 with the Fairview Auxiliary. This kick-off to the Holiday season will celebrate local artists and will feature a silent auction, artists' sales areas, hors d'oeuvres, possible wine-tasting and refreshments. Nicole gave some background on the Fairview Auxiliary. The tickets will be sold at EAC and the EAC website. Ticket prices are tentatively $40. Tickets might also be available at the Edina liquor stores. A suggestion has been made to include a wine tasting. That would require hiring a licensed firm to dispense the wine or application for a temporary license just for this event. The food to be served is still under discussion. Items for the silent auction might include merchant coupons for restaurants, etc. as well as works by local artists. Artist display areas will be set up throughout the Art Center. Live music will be provided. Proceeds will be divided evenly between EAC and the Auxiliary. Monies received by EAC will be divided evenly with EPAC. Heather King asked how this idea originated. Diana Hedges replied that members of the Fairview Auxiliary had seen the latest EAC schedule and admired the cover art. This led them to call Diana to arrange a visit and tour. That led to inspiration to work together to benefit the community. Renee Usem and Lois Ring are representing the Art Center and EPAC. Another representative could serve as well. Heather King asked Nicole to send Board members an email specifying future meeting dates so they could decide if this project fits their schedules. Renee 3 Usem asked if Nicole had an estimate of how much money might be raised from this fundraiser. Diana Hedges replied that it is difficult to estimate for a first-time project like this one. Her financial expectations were very modest, but the community visibility factor should be significant. The house will be filled with artists in every room and the silent auction will encourage people to roam throughout. Hafed Bouassida asked about the time schedule. Nicole replied 4 to 7:30pm. Hafed asked where the artists will set up their displays. Diana replied they would be located in several classrooms and the silent auction displays will be in the Gallery. Bill McCabe asked if the artists will be selling their artworks at this event. Diana replied that artists would sell and pay EAC a percentage of the selling price. Some artists might donate items for the silent auction as well. Those details haven't been worked out with the event committee but that's the direction it is going. DIRECTOR'S REPORT — Diana Hedges July 3 (the fourth of July Parade) Celebrate Freedom! Join in the fun! Parade starts at 10am. We need you and your family to wear Art Center t-shirts (and/or some simple costumes.) We have a sea theme this year with a giant clam that opens up using the theme "Celebrate Freedom---Come out of your shell and create!" We need lots of people all ages to WOW the audience and make people aware of the Edina Art Center! Sign up today by calling 952-903-5780 or email ArtCenter@ci.edina.mn.us Monica Sullivan and Nicole Mills-Novoa are the coordinators. We need more fishnets if you know of any. Our budget is $0, so we're using 95% recycled materials. We will be presenting our Children's Art Tent for Raspberry Days July 10 and 11 in Hopkins and of course Fall Into the Arts at Centennial Lakes Sept. 11 and 12. July 11 Centennial Lakes Family Day. Edina Art Center chalk art project. Gallery Openings for your calendar (5-8pm) June 17-Student Exhibition-Thanks to Heather, Rick (Eddi, too) and Ruth for hosting. July 22-Marian Alstad and Friends August 26-Ming Chiao (Chapter of the Sumi-e Society) Sept. 30-Juried Show Nov. 4-Gifts! Gifts! Gifts! opens with "Taste of Creativity" the Fairview Auxiliary fundraiser. NEW BUSINESS: WAYS AND MEANS COMMITTEE — Steve Carlson Steve announced that Renee Usem, Bill McCabe, and Lois Ring had volunteered to serve on this committee. He asked for others who might want to serve. After a short discussion, it was decided that late afternoon will be the preferred meeting time. Board members will look at their calendars to find availability and then get back to Steve. ELECTION OF OFFICERS (Chair and Vice-Chair) Heather King announced vacancies for the offices of Chair and Vice-Chair. She invited member comments and questions. John Swon requested that members being considered for these offices share their visions for the Edina Art Center. What challenges are anticipated for the next twelve months and what directions might be 4 taken? We don't often step back to have this kind of conversation and this would be a good time to get and give some input. Ruth suggested that a review of duties and responsibilities would be helpful. Heather commented that during her tenure, the Vice Chair position was vacant for six months so she served in both capacities. She recommended that the next Chair and Vice Chair sit down to delineate duties, especially to divide-up attendance at committee meetings. John Swon observed that Board meetings had been conducted more formally in the past year or two and more emphasis had been directed to fundraising for the Juried Show, Greer Garden and other projects. Jini Washburn asked if funding for EAC is likely to change in the coming year. John Keprios replied that would depend on what the Board decided to pursue. Two years ago, the Board had considered a building expansion costing in excess of two million dollars. That proposal was tabled but it could be revived if the Board were to change priorities. John added that the Park Board Chair primarily runs the meetings. The EAC Board Chair seems to be a working position as well as running the meetings, but that is up to the Board. Jini Washburn asked if it was the tradition that the Vice Chair moves up to become Chair. Heather responded that this had not been the practice or tradition. Hafed Bouassida added that it would be important that anyone accepting one of these two offices have a clear understanding of what is expected in the year ahead. What are the actions- the things to be realized, to realize the job you have in front of you. Heather King responded the basic things, such as the Juried Show each year; then there are the unexpected things. One of those unexpected things last year was so many new people. That required getting to know each other in order to work together effectively. John Keprios explained that the way elections are done on the Park Board is he conducts the nomination process and calls for the votes. Members can nominate others or themselves. Heather King asked John to conduct the process. Renee Usem nominated Bill McCabe for Chair. Bill accepted her nomination. John asked for other nominations. Seeing there were no other nominations, John asked for a motion to close nominations. Hafed Bouassida so moved. John Swon seconded. The vote to close was unanimous. Bill McCabe is the new Edina Art Center Board Chair. John Keprios asked for nominations for Vice Chair. Heather King nominated Ruth Valgemae. Ruth accepted the nomination. John asked for other nominations. Seeing there were none, John Swon asked for a motion to close nominations. John Swon so moved. Jini Washburn seconded. The vote to close nominations was unanimous. Ruth Valgemae is the new Edina Art Center Vice Chair. COMMUNITY COMMENT No members of the community were present. ADJOURNMENT The meeting was adjourned at 5:27 pm. Next Board Meeting will be July 22, 2010 at 4:30pm. Attachment A EAC Board Meeting Thursday June 24th, 2010 The Taste of Creativity November 4th, 2010 4pm-7pm at the Edina Art Center Contact: Nicole Mills-Novoa...nmills-novoa@ci.edina.mn.us