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HomeMy WebLinkAbout2010-07-22 Arts Culture Commission MinutesEdina Art Center Board Meeting G:(Board\ Draft Board Minutes July 22, 2010.4uly 22, 2010 4:30pm at EAC Edina Art Center Mission Statement The Edina Art Center mission is to provide facilities, programs and services that meet and reflect the needs of our residents and neighbors for participation, education and enjoyment in the Arts with emphasis on fine arts. Members present: Hafed Bouassida, Steve Carlson, Rick Fesler, Bill McCabe, Heather Randall King, John Swon, Ruth Valgemae and Jini Washburn Members absent: Megan Norman, Renee Usem Staff present: Diana Hedges, Phil Johnson, John Keprios and Nicole Mills-Novoa CALL TO ORDER: Bill McCabe, Chairperson, called the meeting to order at 4:30 pm. APPROVAL OF MAY MINUTES The minutes for the June 24, 2010 meeting were read and approved. GREER GARDEN —Bill McCabe Bill reported that the dedication of the Greer Garden on July 9, 2010 was a great success. It was a beautiful evening and very well attended. The Greer family was excited and pleased with the turnout of friends and City officials. Ruth Valgemae commented that Bill McCabe and Renee Usem had done a great job. Heather King remarked that the weather could not have been nicer. WAYS & MEANS Committee— Steve Carlson Steve reported that the committee had held its first meeting on July 14. The purpose of the meeting was to establish the mission of the committee. Those attending were Hafed Bouassida, John Swon, Diana Hedges, Lois Ring and Steve Carlson. Renee Usem was unable to attend. The primary conclusion: the fundamental goal of the committee is to act as a coordinator and facilitator but not to have the sole responsibility of being the fundraiser. It was agreed that the committee will approve all fundraising efforts in advance and help keep track of them. They will try to avoid conflicts or overlapping requests, or try to help manage those as appropriate. The committee's job is not to help prepare a budget as it relates to overall income of EAC or EPAC. They would want to comment on individual budget items as they are impacted by fundraising or special activities that are going to be taken on. JURIED SHOW (JS)- Jini Washburn Jini reported the JS committiee had just held a meeting. The letter to prospective donors is ready to be printed and mailed early next week. Biographical info! enation had been received from one judge, Marcia Andersen. Jini will follow up with the other judge, Patty Burrets, to get her information. The list of people to receive the mailing will be provided to the Ways and Means Committee. Edi Fesler is lining up volunteers for the bring-in day and the JS Opening. A classical guitarist is a possibility for music during the Opening. Ruth Valgemae and Edi Fesler are arranging the food. Hafed Bouassida asked how many artists have signed up so far. Jini replied five artists had expressed interest so far. Artists are notoriously slow, usually waiting until the last minute to respond. They have until September 8 to register. Ruth Valgemae commented that, based on past Juried Shows, five people signed up in July is astonishing. TASTE OF CREATIVITY — NOV. 4 FUNDRAISER — Nicole Mills-Novoa Nicole reported the committee had met last week. Mintahoe has been designated as the caterer. Two menus are being considered. The Perfect Host menu is the less expensive choice. The Apple menu is more expensive. A wine tasting is being considered. The decision will be made at the next meeting. Several items have already been received for the silent auction with more to come. Nicole suggested EAC Board members might donate a basket of items to be auctioned. Heather King asked how many auction items were desired. Nicole replied that no number had been set but the emphasis will be on quality items rather than a set quantity. Bill McCabe asked what spaces in the art center were to be used for the auction. Nicole replied that the gallery will be the site for the auction items. Diana Hedges commented that the gallery will probably display about 150 items. If Board members want to donate individual baskets, that would be fine. Hafed Bouassida asked what types of items were desired. Diana offered a list of appropriate items. Heather King asked what help the committee might need. Nicole replied that volunteers would be needed the night of the event, Thursday, November 4 from 4 to 7 pm. Heather volunteered for that evening and Hafed volunteered to help prior to the event. DIRECTOR'S REPORT — Diana Hedges Diana reported that summer camps are full and going very well. Bill McCabe commented that the 4th of July parade was a lot of fun. Diana reminded everyone that the schedule of events included: July 22-Marian Alstad and Friends August 26-Ming Chiao (Chapter of the Sumi-e Society) Sept. 30-Juried Show Nov. 4-Gifts! Gifts! Gifts! opens with "Taste of Creativity" the Fairview Auxiliary fundraiser. Heather King asked if there was anything to report regarding the Edina Public Art Committee (EPAC). Bill McCabe responded that EPAC did not meet in July. Heather asked if minutes from the last EPAC meeting were available. Bill responded that the minutes had been completed but had not been approved. This will be done at the August meeting. NEW BUSINESS: Phil Johnson read from an email inviting Board members to ride along with the Mayor and City Council members on a 12 mile bicycle tour of Edina and the Cedar Lake Bicycle Trail. The ride is for everyone interested in a little exercise and an opportunity to learn about the trail system while riding with friends. The event is Thursday, August 5th at 5:30 p.m. Hafed Bouassida was interested and asked to have the email forwarded to him. Diana Hedges announced that two new student EAC Board members had been appointed by the City Council. They are Maria DePesa (Senior at Edina High School) and Thea Zerbe (Junior at 2 EHS). They will begin their terms in September. John Keprios clarified that student members do not vote on Board business. Diana commented that the timing was right because planning is underway for the Teen Self Portrait Show scheduled for February 23, 2011. They can definitely contribute by working with Nicole Mills Novoa as committee members and liaison to Edina schools. Heather King asked if student members have the same attendance requirements as adult members. John Keprios replied that they do. COMMUNITY COMMENT No members of the community were present. ADJOURNMENT The meeting was adjourned at 5:07 pm. Next Board Meeting will be August 26, 2010 at 4:30pm. 3 Juried Show Meeting Minutes Wednesday the 5th, 2010 12:00pm at the EAC Present: Anne Spooner, Lori Tolonen, and Jeni Washburn 1) Set dates for the juried show board meetings • Meetings will be 3pm before monthly Board Meeting • May 27th • June 24th • July 22" • August 26th • September 23'1' 9am at the EAC • October 28th, wrap up meeting? Also art pick up day. 2) Flyers • We have a format already developed on Word. • Lori can head the business side of this project. • Input general info into catalogue and input donation info. • We need volunteers for word processing; they could come in once a week. We could check out some of the EAC member's kids to do this job? Tim Dun, Alice Nelson Londale 3) Fundraising • Make spread sheet out of fundraising call sheet • Lori will talk to her people; it's all about personal relationships. • How much do we need to raise? • Ex. $150.00 stipend to each Judge, plus lunch, $88.00 for ribbons etc. • Lori wants a source list of all expenses to make sure we are getting the best prices. 4) Catalogue • 200 to print • Coupons inside • Calendar of upcoming shows • Advertising for EAC • Volunteer opportunities: A call to action • EAC member statements with pictures: The faces of the EAC, bios, etc. Warren, Adama, etc. • We need to appeal to both audiences (inside and out) • With the juried judges bios, we could use bullet point rather than full paragraphs. If people are more interested they could look to the back of the catalogue. • The juror's bios could also just be posted on their exhibit wall. 5) Tactics • How do we approach fundraising? • Heart to heart chats with the board members at next meeting. • Lori will get on the agenda • Lori will contact friend at Bachman's about flowers, we could contact other businesses about contributing in-kind goods. • Lori needs to know how many people come through the show for fundraising. Anne will give Lori sources for fundraising. FW: Edina Art Center Board August Page 2 of 7 NEW BUSINESS ADJOURNMENT During "Community Comment," the Edina Art Center Board will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Board or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Chairperson may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on this agenda may not be addressed during Community Comment. Individuals should not expect Board members to respond to their comments. Instead, the Board might refer the matter to staff for consideration at a future meeting. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Next Board Meeting will be September 23, 2010 at 4:30pm Edina Art Center Board Meeting July 22, 2010 4:30pm at EAC Edina Art Center Mission Statement The Edina Art Center mission is to provide facilities, programs and services that meet and reflect the needs of our residents and neighbors for participation, education and enjoyment in the Arts with emphasis on fine arts. Members present: Hafed Bouassida, Steve Carlson, Rick Fesler, Bill McCabe, Heather Randall King, John Swon, Ruth Valgemae and Jini Washburn Members absent: Megan Norman, Renee Usem Staff present: Diana Hedges, Phil Johnson, John Keprios and Nicole Mills-Novoa CALL TO ORDER: Bill McCabe, Chairperson, called the meeting to order at 4:30 pm. APPROVAL OF MAY MINUTES The minutes for the June 24, 2010 meeting were read and approved. GREER GARDEN —Bill McCabe Bill reported that the dedication of the Greer Garden on June 16, 2010 was a great success. It was a beautiful evening and very well attended. The Greer family was excited and pleased with the turnout of friends and City officials. Ruth Valgemae commented that Bill McCabe and Renee Usem had done a great job. Heather King remarked that the weather could not have been nicer. 8/20/2010 FW: Edina Art Center Board August Page 3 of 7 WAYS & MEANS Committee— Steve Carlson Steve reported that the committee had held its first meeting on July 14. The purpose of the meeting was to establish the mission of the committee. Those attending were Hafed Bouassida, John Swon, Diana Hedges, Lois Ring and Steve Carlson. Renee Usem was unable to attend. The primary conclusion: the fundamental goal of the committee is to act as a coordinator and facilitator but not to have the sole responsibility of being the fundraiser. It was agreed that the committee will approve all fundraising efforts in advance and help keep track of them. They will try to avoid conflicts or overlapping requests, or try to help manage those as appropriate. The committee's job is not to help prepare a budget as it relates to overall income of EAC or EPAC. They would want to comment on individual budget items as they are impacted by fundraising or special activities that are going to be taken on. JURIED SHOW (JS)- Jini Washburn Jini reported the JS committee had just held a meeting. The letter to prospective donors is ready to be printed and mailed early next week. Biographical information had been received from one judge, Marcia Andersen. Jini will follow up with the other judge, Patty Burrets, to get her information. The list of people to receive the mailing will be provided to the Ways and Means Committee. Eddi Fesler is lining up volunteers for the bring-in day and the JS Opening. A classical guitarist is a possibility for music during the Opening. Ruth Valgemae and Eddi Fesler are arranging the food. Hafed Bouassida asked how many artists have signed up so far. Jini replied five artists had expressed interest so far. They have until September 8 to register. Ruth Valgemae commented that, based on past Juried Shows, five people signed up in July is astonishing. TASTE OF CREATIVITY — NOV. 4 FUNDRAISER — Nicole Mills-Novoa Fairview Auxiliary and Edina Art Center collaboration. Nicole reported that the committee had met last week. Mintahoe has been designated as the caterer. Two menus are being considered. The Perfect Host menu is the less expensive choice. The Apple menu is more expensive. A wine tasting is being considered. The decision will be made at the next meeting. Several items have already been received for the silent auction with more to come. Nicole suggested EAC Board members might donate a basket of items to be auctioned. Heather King asked how many auction items were desired. Nicole replied that no number had been set but the emphasis will be on quality items rather than a set quantity. Bill McCabe asked what spaces in the art center were to be used for the auction. Nicole replied that the gallery will be the site for the auction items. Diana Hedges commented that the gallery will probably display about 100 items. If Board members want to donate individual baskets, that would be fine. Hafed Bouassida asked what types of items were desired. Diana offered a list of appropriate items. Heather King asked what help the committee might need. Nicole replied that volunteers would be needed the night of the event, Thursday, November 4 from 4 to 7:30 pm. Heather volunteered for that evening and Hafed volunteered to help prior to the event. DIRECTOR'S REPORT — Diana Hedges Diana reported that summer camps are full and going very well. Bill McCabe commented that the 4th of July parade was a lot of fun. Diana reminded everyone that the schedule of 8/20/2010 FW: Edina Art Center Board August Page 4 of 7 events included: July 22-Marian Alstad and Friends August 26-Ming Chiao (Chapter of the Sumi-e Society) Sept. 30-Juried Show Nov. 4-Gifts! Gifts! Gifts! opens with "Taste of Creativity" the Fairview Auxiliary fundraiser. Heather King asked if there was anything to report regarding the Edina Public Art Committee (EPAC). Bill McCabe responded that EPAC did not meet in July. Heather asked if minutes from the last EPAC meeting were available. Bill responded that the minutes had been completed but had not been approved. This will be done at the August meeting. NEW BUSINESS: Phil Johnson read from an email inviting Board members to ride along with the Mayor and City Council members on a 12 mile bicycle tour of Edina and the Cedar Lake Bicycle Trail. The ride is for everyone interested in a little exercise and an opportunity to learn about the trail system while riding with friends. The event is Thursday, August 5th at 5:30 p.m. Hafed Bouassida was interested and asked to have the email forwarded to him. Diana Hedges announced that two new student EAC Board members had been appointed by the City Council. They are Maria DePesa (Senior at Edina High School) and Thea Zerbe (Junior at EHS). They will begin their terms in September. John Keprios clarified that student members do not vote on Board business. Diana commented that the timing was right because planning is underway for the Teen Self Portrait Show scheduled for February 23, 2011. They can definitely contribute by working with Nicole Mills Novoa as committee members and liaison to Edina schools. Heather King asked if student members have the same attendance requirements as adult members. John Keprios replied that they do. COMMUNITY COMMENT No members of the community were present. ADJOURNMENT The meeting was adjourned at 5:07 pm. Next Board Meeting will be August 26, 2010 at 4:30pm. Attachment A EAC Board Meeting Thursday June 24th, 2010 The Taste of Creativity 8/20/2010