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HomeMy WebLinkAbout2015-07-23 Arts Culture Commission MinutesEdina Arts and Culture Commission Meeting Meeting Minutes City of Edina, Minnesota Edina City Hall Community Room July 23, 2015 4:30 P.M. I. Call to Order Chair Meifert called the meeting to order at 4:40 p.m. II. Roll Call Commissioners Present: Kandace Ellis, Dana Lappin, Daniel Li, Ray Meifert, Anne Miller, and Kitty O'Dea. Commissioners Absent: Cheryl Gunness, Barbara La Valleur and Steve Suckow. Staff Present: Michael Frey, General Manager, Edina Art Center Students Representatives Present: Jack Ready Students Representatives Absent: Sophia Munic III. Approval of Meeting Agenda Chair Meifert noted the meeting agenda had been circulated and asked if there were requests for additions or changes. No additions to the agenda voiced. Motion by Chair Meifert and seconded by Commissioner Li that the Arts and Culture Commission approve the July 23, 2015 Agenda as presented. Ayes: Kandace Ellis, Dana Lappin, Daniel Li, Ray Meifert, Anne Miller, and Kitty O'Dea. Motion carried. IV. Adoption of Consent Agenda A. Approval of Minutes - Regular Meeting of June 25, 2015 B. General Manager's Report C. Music in Edina Chair Meifert asked if there were changes or corrections to the minutes of the Regular Meeting of June 25, 2015. No changes voiced. The Consent Agenda was approved as presented. V. Community Comment No comments made. VI. Reports/Recommendations A. Public Art Edina Update - July 21 Council Meeting Mr. Frey stated that there were two Advisory Communications on the July 21st Council agenda. He explained that the communications are presented to the City Council and the Council marks the items as received. He stated that the two items were in regard to the budget increase and possible installation of a K9 sculpture outside of City Hall, which the AC Commission reviewed the previous month. He noted that the K9 sculpture item has been moved to a later meeting for additional discussion by the Council. B. Ways and Means Committee — Update on Donations and Sponsorships Commissioner Miller stated that the Committee met the previous day and reviewed the brochure regarding donations and sponsorships and stated that Chair Meifert drafted language to include in the brochure regarding the arts. Chair Meifert stated that he composed text specific to Music in Edina, Art on the Move, and programs and exhibitions for the Art Center. He noted that Public Art in Edina was originally the only arts item that had been included in the brochure and he drafted text for another three art items. He stated that he drafted two versions of the text, one that specifically asks for donations and one that simply provides information on the programs. Commissioner O'Dea asked if the Commission would be prohibited from using their own brochure that they had developed. Mr. Frey stated that the Commission would not be prohibited from that action but suggested that the brochure first be reviewed by the Communications Department. Chair Meifert stated that he would not approach a corporate sponsor with the general brochure and explained that it would be more helpful to have a more specific donation plan and brochure. Commissioner Miller stated that both avenues could be explored. She stated that the general brochure could be used in some cases but a more specific brochure could still be developed for the Commission. Chair Meifert suggested that a deadline be set for the developing of a brochure for the Commission. Motion by Commissioner Miller and seconded by Commissioner Ellis that the Art and Culture Commission develop its own brochure in addition to the City brochure. C. Working Group — Art Exhibit Requests Chair Meifert provided additional information on Art on the Move and stated that it would be helpful to have a working group for that item. He confirmed members that would possibly be interested in joining the working group. Commissioner O'Dea provided an update on contacts that she has that could possibly assist. D. Bylaws - Working Group Guidelines Chair Meifert stated that Commissioner Suckow is working to update the bylaws in regards to working group guidelines as previously discussed by the Commission. VII. Correspondence and Petitions Chair Meifert asked if there was any correspondence or petitions. None voiced. VIII. Chair and Board Commissioner Comments Commissioner O'Dea stated that she would be developing a survey of the Commission in order to determine what content should be placed on an arts calendar. Chair Meifert stated that he believed the Commission should discuss theater in the near future. Commissioner Li stated that a high quality space would be needed and believed that Grandview could be a great opportunity for that. Chair Meifert stated that another venue would be needed in the interim. Commissioner Li questioned if the Commission would want to wait until the Grandview space is built or whether they would like to start earlier. Mr. Frey encouraged the Commission to do some initial planning now in order to better program for the space. Commissioner Li stated that he could draft a pro forma. Commissioner Ellis asked for an update regarding the Fairview Southdale exhibition site. Mr. Frey stated that Fairview will be using in-house staff for their first exhibit and this topic can be continued for future exhibits. Chair Meifert noted that the hospital might not be the best fit for selling art. Commissioner Ellis noted that the 71 France building might be a good opportunity. Mr. Frey reviewed the minutes from the last meeting and noted that Commissioners Ellis and Gunness and Chair Meifert volunteered to be on the working group. Commissioner Lappin stated that she would also be interested in joining the working group. Chair Meifert proposed that the Commission develop a working group for theater. He stated that he would be on the working group and confirmed that Commissioner Li would also be interested. He noted that his daughter would probably be interested in joining as well. Motion by Commissioner Li and seconded by Commissioner O'Dea that the Art and Culture Commission approve the creation of a theater working group with Commissioner Li to act as Chair. Ayes: Kandace Ellis, Dana Lappin, Daniel Li, Ray Meifert, Anne Miller, and Kitty O'Dea. Motion carried. Chair Meifert stated that he would like to have some recommendations ready for the September meeting. Commissioner O'Dea stated that it would be helpful to have a list of actions summarized at the end of the minutes in an area where it is easily accessible. Mr. Frey stated that would fall under his duties and confirmed that he could create an executive summary. He provided additional information on the process of creating a working group. It was the consensus of the Commission to formally create the Art on the Move working group at the next meeting. Chair Meifert noted that the by-laws/working group guidelines could be reviewed at the next meeting. Commissioner Ellis noted that she and Commissioner La Valleur met to review the guidelines and make some suggestions for amendment. IX. Staff Comments No comments. X. Adjournment Motion by Commissioner Li and seconded by Commissioner Miller to adjourn the meeting at 5:21 p.m. Ayes: Kandace Ellis, Dana Lappin, Daniel Li, Ray Meifert, Anne Miller, and Kitty O'Dea. Motion carried. Edina Arts & Culture Commission Music in Edina Report July 23, 2015 The 1st Annual Edina Jazz Festival was held July 12th at Centennial Lakes Park. As it was a very hot and humid evening with threatening storms overhead, we were unsure as to how the evening would proceed. However, it was a real success. The bands included Dan Ristrom, Midnight in Moscow, and Patty Peterson and Friends. Paul Peterson rented his sound system to us for the evening and this was an important part of the success of the event. The music was great and could be heard clear to the top of the grassy seating area. Attendance throughout the evening seemed to be around 250, maybe slightly more. People seemed excited about the event and all comments were quite positive. As a group we felt pleased with our first event. Some thoughts respective to planning for future events are as follows: • Improve communication skills - send emails to all members, including Michael's intern so we all have updated information • Have a designated point person - talk with Paul about what is needed that we don't think about (next year will be easier) • Have contact information for lead person for each band so we can confirm with them as to what they need or if they have questions • Have point person contact this lead to review all set up and unloading information • Increase signage - have a couple of banners at the edge of France Ave as you turn in to Centennial Park • Share a checklist for what is needed with each member, assign specific tasks - follow-up with point person to let them know tasks are completed • Designate a greeter, either city staff or group member to meet arriving band members and drive to amphitheater with their equipment • Set date for next year • Decide on vendors and talk to them this year to be on their calendar for next year; where should vendors be located? • Have name tags or something to help people know Music group members • Paul's sound system was terrific - need to include this in budget and planning • Establish yearly calendar and mark deadlines for all publications - plan out yearly events • Review what we are currently doing - what we want to do for next year • I though the postcards worked well; they were handed out as people arrived and provided a bit of opportunity for discussion and explanation • If we plan festival for night, when to start and ending time? How many bands? Respectfully submitted by Chair Kandace Ellis