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HomeMy WebLinkAbout10.24.23 HRRC Minutes_ApprovedDraft Minutes☐ Approved Minutes☒ Approved Date: 11/21/2023 Minutes City of Edina, Minnesota Human Rights & Relations Commission Edina City Hall, Community Room October 24, 2023, 5:30 p.m. I. Call to Order Chair Stringer Moore called the meeting to order at 5:41 p.m. II. Roll Call Answering Roll Call: Chair Stringer Moore, Vice Chair Bennett, Commissioners Khalifa, Nelson, Segall, and Rogers, and Student Commissioners Borah and Mohamud-Karie. Staff Present: Gillian Straub, City Management Fellow and MJ Lamon, Community Engagement Manager. Absent: Commissioners Dawkins, Felton and Ismail. III. Approval of Meeting Agenda Motion by Commissioner Segall to approve the October 24, 2023, meeting agenda, seconded by Commissioner Bennett. Motion carried. IV. Approval of Meeting Minutes Motion by Commissioner Bennett to approve the minutes from the September 26, 2023, meeting. Seconded by Commissioner Nelson. Motion carried. VI. Special Recognitions and Presentations A. Introduction of New Student Member Student commissioners Mohamad-Karie and Borah introduced themselves to the HRRC. B. Quarterly Update with Police Department • Chief Milburn and Lieutenant Schultz introduced the work related to demographic stop data, new records management system, and the Multicultural Advisory Committee (MAC). Commissioner Felton arrived at 5:42 p.m. V. Reports/Recommendations A. 2024 Meeting Calendar Draft Minutes☐ Approved Minutes☒ Approved Date: 11/21/2023 • Staff Liaison Straub introduced the proposed 2024 meeting calendar for the HRRC, noting the changes from the regular meeting day for the April, November and December meetings. The meeting calendar should be approved at this meeting to allow for comparison to other calendars and approval by City Council in December. • Commissioner Segall noted that the February meeting should be on February 27th, not 17th, as the cover sheet indicated. Chair Stringer Moore left 6:24 p.m. Motion to approve the amended meeting calendar with the corrected February meeting by Commissioner Nelson. Seconded by Commissioner Felton. Motion carried. B. Communications review • Staff Liaison Straub introduced communications milestones for events. • Commissioners requested information on when communications items or products would be available if requesting assistance at different milestones and to know best practices when working on communications items. C. 2023 Human Rights & Relations Commission Work Plan Update • Commissioners described each initiative and discussed the following updates: o Initiative 1: Sharing Values, Sharing Communities Event. • Commissioners provided updates that the publicity has gone out and that commissioners are asked to post posters. o Initiative 3: Bias and Discrimination Event Response • Police Department staff attended the October 24, 2023, meeting. o Initiative 4: Tom Oye Award • Commissioners provided updates on delivering posters and suggested reaching out to potential nominators. • Commissioners discussed using a rubric based on the application as a tool or conversation guide to evaluate nominees against each other fairly. • Staff Liaison Straub informed that the application closes on November 13th, the applications materials will be sent to the Commission on November 14th, and the HRRC will select an award winner at the November 21st meeting of the HRRC. Commissioner Dawkins arrived at 6:56 p.m. o Initiative 5: Climate Action Plan HS 4-3 • Commissioners provided the update that they are completing interviews this month, but the response late has been low. Next steps will include writing a report in November based on the responses. o Initiative 7: Bias and Discrimination Event Response Plan Review Draft Minutes☐ Approved Minutes☒ Approved Date: 11/21/2023 • Commissioners provided the update that they reviewed the current event response plan for compliance with new state statute definitions. Motion to recommend the revised Bias and Discrimination Response plan for consideration by City Council by Commissioner Felton. Seconded by Commissioner Ismail. Motion carried. D. 2024 Days of Remembrance Greenprint • Commissioners discussed the greenprint for the 2024 Days of Remembrance. The greenprint authorizes the Commission to recruit public volunteers for Commission work, in this case, the 2024 Days of Remembrance event. Motion to approve the greenprint by Commissioner Nelson. Seconded by Commissioner Rogers. Motion carried. VI. Chair and Member Comments VII. Staff Comments VIII. Adjournment Motion by Commissioner Nelson to adjourn the meeting. Seconded by Commissioner Segall. Motion carried. Meeting adjourned at 7:15 p.m.