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Home My WebLink About2003 Annual Budget 2003 ANNUAL BUDGET TABLE OF CONTENTS PAGE I. SUMMARY OF REVENUES & EXPENDITURES Overview Revenue by Fund & Source 1 - 2 Expenditures by Fund & Source 3 - 4 II. GENERAL GOVERNMENT Overview Mayor & Council 5 - 6 Administration 7 - 8 Planning 9 - 10 Finance 11 - 12 Election 13 - 14 Assessing 15 - 16 Legal & Court Services 17 - 18 III. PUBLIC WORKS Overview Administration 19 - 20 Engineering 21 - 22 Supervision 23 - 24 Payroll Distribution 25 - 26 Street Maintenance 27 - 30 Street Lighting 31 - 32 Traffic & Street Name Signs 33 - 34 Traffic Control 35 - 36 Bridges/Guard Rails 37 - 38 Retaining Wall Maintenance 39 - 40 Sidewalks/Ramps/Parking Lots 41 - 44 2003 ANNUAL BUDGET TABLE OF CONTENTS PAGE IV. PUBLIC SAFETY Overview Police Protection 45 - 48 Civilian Defense 49 - 50 Animal Control 51 - 52 Fire Protection 53 - 56 Public Health 57 - 58 Inspections 59 - 60 V. PARK & RECREATION Overview Administration 61 - 62 Recreation 63 - 68 Payroll Distribution 69 - 70 Maintenance 71 - 80 VI. NON-DEPARTMENTAL Overview Contingencies 81 - 82 Capital Plan Appropriation 83 - 84 Special Assessments on City Property 85 - 86 Fire Station Debt Service 87 - 88 Employee Programs 89 - 90 Commission & Special Projects 91 - 94 VII. Appendix Central Services Overview General 95 - 96 City Hall 97 - 98 Public Works Building 99 - 100 Equipment Operation 100 - 102 Summary of Revenues & Expenditures Revenue Overview Total Revenues Distribution by Type Taxes 72.3% Licenses & Permits 9.0% Fees & Charges 7.9% Court Fines 4.0% Intgov't Aid 3.0%Misc. Revenue 3.8% Expenditure Overview Total Expenditures Distribution by Type Total Expenditures Distribution by Area Non- Departmental 2.8% Public Works 21.5%Public Safety 48.5% General Government 14.2% Park & Rec. 13.1% Salaries 65.7% Contractual Services 14.6% Commodities 4.9% Equipment 3.9% Central Services 10.9% CITY OF EDINA ANNUAL BUDGET PAGE - 1 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 20002001 2002 2003 DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED GENERAL FUND: TAXES: PROPERTY TAXES$13,569,399$14,356,984$15,990,256$15,990,256$16,171,875 PENALTIES AND INTEREST6,45119,0075,0005,0005,000 LOSS DUE TO ABATEMENTS00(150,000)(150,000)(100,000) TOTAL TAXES 13,575,85014,375,99115,845,25615,845,25616,076,875 LICENSE AND PERMITS: HEAT/VENT LICENSE23,93720,24021,30021,30022,000 BUILDING PERMITS1,183,6841,431,0101,161,8001,161,8001,285,000 PLUMBING PERMITS101,276146,541119,500119,500123,000 MECHANICAL PERMITS226,574339,687228,000228,000235,000 DOG LICENSES18,26111,63118,80018,80012,000 BEER LICENSE4,9799,5599,0009,00011,790 WINE LICENSE25,12021,82626,40026,40022,000 LIQUOR LICENSE91,30776,55091,00091,00099,860 PARKING RAMP4001,8005005003,250 MANAGERS LICENSE1,58010,287000 OTHER PERMITS & LICENSES8161,1252,5002,5001,630 GAS PUMP LICENSE2,55002,1002,1000 SPRINKLER PERMITS20,04723,66724,00024,00040,000 ALARM PERMITS6,7129,8125,0005,0008,000 TOBACCO LICENSE7,8309,0708,1008,1008,500 FOOD ESTABLISHMENT LICENSE72,98073,70575,20075,20082,300 FOOD VENDING LICENSE2,9252,8053,0003,0002,500 POOL LICENSE19,31019,13519,30019,30020,095 AMUSEMENT DEVICE LICENSE2,2961,7552,0002,0002,000 LODGING LICENSE2,066271500500500 GARBAGE COLLECTORS LICENSE7,64013,0658,0008,0009,600 PARKING GARAGE LICENSE6202,6402,0002,0002,000 SIGN PERMIT7,4908,0107,5007,5009,000 ROAD RESTRICTION PERMITS5,4295,4204,0004,0005,900 TOTAL LICENSES AND PERMITS 1,835,8292,239,6111,839,5001,839,5002,005,925 FEES AND CHARGES: BLDG CODE COMPLIANCE4023,2092,6002,6002,700 OTHER BUILDING FEES9,7739,657000 LIQUOR PENALTIES4,0158,7502,0002,0000 CIGARETTE PENALTIES1001,4251001000 OTHER CITY CLERK FEES407,49600150 VENTILATION SYSTEM11,81212,82011,00011,00014,000 SPECIAL HAZARD PERMITS4,2521,8523,0003,0003,300 FALSE ALARMS FIRE1,5008,000001,000 OTHER FIRE FEES3,4633,6172,0002,0002,200 AMBULANCE1,094,5521,224,377938,000938,000966,000 CITY OF EDINA ANNUAL BUDGET PAGE - 2 FUND: GENERAL REVENUE SUMMARY REVENUES SUMMARY 200020012003 DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED FEES AND CHARGES: DOG IMPOUNDING FEES2,4617,4693,0003,0003,100 FALSE ALARMS POLICE53,62748,34557,00057,00059,000 SAFETY/SECURITY CONTRIBUTION61,01123,504100,000100,00099,200 RIGHT OF WAY FEE2,9608,9163,0003,0005,225 ENGINEERING & CLERICAL159,27147,57176,10076,10078,000 STREET OPENING FEES0010,00010,00011,700 CURB CUT FEE4,0942,7762,0002,0003,400 ENGINEERING FEES1,39210,23413,80013,80012,100 UNDERGROUND PARK INSPECTION1,1802,9353,0003,0003,000 LAB FEES9,5145,796000 FOOD PLAN REVIEW FEE3,1272,1473,0003,0003,000 PLANNING FEES23,27523,97520,30020,30024,000 OTHER FEES8,71710,4968,0008,0008,500 HOUSING FOUNDATION CONTRACT21,72522,48726,10026,10029,000 SERVICES HRA234,904101,45460,00060,00020,000 ASSESSING SEARCHES1,3201,8101,0001,0001,500 REGISTRATION FEES134,869131,522130,000130,000134,000 SENIOR CENTER FEES0072,00072,00074,200 50TH & FRANCE ASSESSMENT11,00011,33016,62016,62017,124 CHARGES TO OTHER FUNDS160,164165,696167,296167,296172,320 TOTAL FEES AND CHARGES 2,024,5201,909,6661,730,9161,730,9161,747,719 FINES AND FORFEITURES: MUNICIPAL COURT FINES967,421976,952810,000810,000900,000 OTHER REVENUES: INCOME ON INVESTMENTS$193,859$163,979$113,200$113,200$120,000 SALE OF PROPERTY94,258141,30238,50038,50040,000 RENTAL OF PROPERTY77,327109,050104,000104,000133,000 DONATIONS001,0001,0000 MISCELLANEOUS REVENUE9,85816,08726,60026,6008,000 CONTRIBUTION FROM LIQUOR00525,000525,000550,000 TOTAL OTHER REVENUES 375,302430,418808,300808,300851,000 INTERGOVERNMENTAL AID: FEDERAL AID6,70620,2308,4008,4008,600 HACA979,624979,864000 STATE AID MAINTENANCE140,000140,000195,000195,000195,000 OTHER STATE AID1,47658,809000 POLICE AID294,436297,122300,000300,000300,000 COUNTY HEALTH AID161,950161,574166,500166,500160,000 TOTAL INTERGOVERNMENT AID 1,584,1921,657,599669,900669,900663,600 TOTAL OPERATING REVENUE $20,363,114$21,590,237$21,703,872$21,703,872$22,245,119 2002 CITY OF EDINA ANNUAL BUDGET PAGE - 3 FUND: GENERALEXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 20002001 2002 2003 DESCRIPTIONACTUALACTUAL ESTIMATED BUDGETED ADOPTED GENERAL FUND: GENERAL GOVERNMENT: MAYOR & COUNCIL$67,286$71,055$70,468$70,468$75,412 ADMINISTRATION798,115833,700915,569915,569923,990 PLANNING290,910302,941348,434348,434372,680 FINANCE514,466500,105512,723512,723546,680 ELECTIONS122,14231,819110,264110,264117,758 ASSESSING600,9611,004,336698,641698,641705,044 LEGAL & COURT SERVICES341,375307,253366,000366,000408,500 TOTAL GENERAL GOVERNMENT $2,735,255$3,051,209$3,022,099$3,022,099$3,150,064 PUBLIC WORKS: ADMINISTRATION $153,481$202,811$142,019$142,019$162,824 ENGINEERING 560,892730,176666,096666,096633,461 SUPERVISION 609,263670,834754,452754,452806,402 STREET MAINTENANCE 2,220,3562,513,6912,434,3252,434,3252,278,958 STREET LIGHTING 386,475418,196451,900451,900451,300 STREET NAME SIGNS 70,75277,33078,20078,20085,500 TRAFFIC CONTROL 107,053122,594150,500150,500168,700 BRIDGES/GUARD RAILS 14,22113,63026,30026,30026,100 RETAINING WALL MAINTENANCE 8,32916,78625,40025,40024,200 SIDEWALKS, RAMPS & PARKING LOTS 96,567123,744142,930142,930151,100 TOTAL PUBLIC WORKS $4,227,389$4,889,792$4,872,122$4,872,122$4,788,545 PUBLIC SAFETY: POLICE PROTECTION $5,094,007$5,300,980$5,790,711$5,790,711$6,081,605 CIVILIAN DEFENSE 31,01136,33442,92742,92744,126 ANIMAL CONTROL 55,10072,31779,65179,65180,689 FIRE PROTECTION 3,105,9173,690,7093,437,4203,437,4203,422,264 PUBLIC HEALTH 438,577471,634481,275481,275485,821 INSPECTIONS 497,479575,289609,844609,844665,554 TOTAL PUBLIC SAFETY $9,222,091$10,147,263$10,441,828$10,441,828$10,780,059 PARK & RECREATION: ADMINISTRATION $542,038$570,838$600,374$600,374$656,804 RECREATION 135,979169,488268,164268,164295,594 MAINTENANCE 1,577,4921,752,1441,935,9601,935,9601,956,576 TOTAL PARK DEPARTMENT $2,255,509$2,492,470$2,804,498$2,804,498$2,908,974 CITY OF EDINA ANNUAL BUDGET PAGE - 4 FUND: GENERAL EXPENDITURE SUMMARY SUMMARY OF EXPENDITURES 200020012003 DESCRIPTIONACTUALACTUAL ESTIMATED BUDGETED ADOPTED NON-DEPARTMENTAL EXPENSES: CONTINGENCIES $89,531$132,701$80,000$80,000$95,000 SPECIAL ASSESSMENTS 22,50542,81625,00025,00042,000 CAPITAL PLAN APPROPRIATION 0100,00050,00050,00050,000 FIRE DEPT. DEBT SERVICE 83,76183,76084,00084,00084,000 EMPLOYEE PROGRAMS 00123,354123,354126,724 COMMISSIONS & SPEC. PROJECTS 150,302147,218200,971200,971219,753 TOTAL NON-DEPARTMENTAL $346,099$506,495$563,325$563,325$617,477 TOTAL OPERATING EXPENDITURES $18,786,343$21,087,229$21,703,872$21,703,872$22,245,119 2002 General Government General Government Overview General Government Distribution by Area Mayor & Council 2.4% Administration 29.3% Planning 11.8% Finance 17.4% Elections 3.7% Assessing 22.4% Legal & Court Services 13.0% General Government Distribution by Expenditure Salaries 64.8% Contractual Services 25.8% Equipment 1.4% Commodities 0.4% Central Services 7.6% CITY OF EDINA ANNUAL BUDGET PAGE -5 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT MAYOR & COUNCIL 1100 SUMMARY OF PERFORMANCE MEASURES Mayor & Council - 1100: The City Council constitutes the policy making division of Edina City Government. The Council is composed of the Mayor and 4 Council members, all elected at large for overlapping terms of four years. The Mayor is the official head of City Government and is the presiding officer at the Council meetings. The Council meets on the first and third Tuesdays of each month at City Hall. The City Council also serves as the commissioners of the Housing Redevelopment Authority. 2002 2003 % Total Mayor & Council Budget $70,468 $75,412 7.02% CITY OF EDINA ANNUAL BUDGET PAGE - 6 FUND:FUNCTION:AREA:PROGRAM: GENERAL GENERAL GOVERNMENTMAYOR & COUNCIL1100 SUMMARY OF EXPENDITURES 2000 20012002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$27,451$26,606$27,500$27,500$27,500 6030PENSIONS 00003,644 27,45126,60627,50027,50031,144 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION2332,230300300400 6106MEETING EXPENSE3,7674,4373,7003,7003,700 4,0006,6674,0004,0004,100 COMMODITIES: 6406GENERAL SUPPLIES8311,2421,0001,0001,000 CENTRAL SERVICES: 6803GENERAL23,42424,61225,34425,34424,780 6804CITY HALL11,58011,92812,62412,62414,388 35,00436,54037,96837,96839,168 TOTAL MAYOR & COUNCIL $67,286$71,055$70,468$70,468$75,412 CITY OF EDINA ANNUAL BUDGET PAGE -7 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ADMINISTRATION 1120 SUMMARY OF PERFORMANCE MEASURES Administration - 1120: Personal services consists of 8 full time employees in this area. The office of the City Manager is responsible for executing the policies adopted by the City Council. Specifically, the City Manager’s office provides for the general management of the City and is responsible for the following: Personnel compensation and benefits administration for approximately 900 full time and part time employees Labor relations with four organized bargaining units Risk management Long range planning Maintenance of official records and minutes Publication of ordinances and legal notices Licensing Policy research and implementation Management of selected central services Human relations Staff service to the HRA Employee training and career development Facility management of City Hall 2002 2003 % Total Administration Budget $915,569 $923,990 0.92% CITY OF EDINA ANNUAL BUDGET PAGE - 8 FUND:FUNCTION:AREA:PROGRAM: GENERAL GENERAL GOVERNMENTADMINISTRATION1120 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$527,026$551,720$563,362$563,362$579,124 6011OVERTIME10,4073,4025,2005,2005,400 6030PENSIONS 000074,264 6040FLEX PLAN 000049,065 537,433555,122568,562568,562707,853 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES10,44411,96730,00030,00013,000 6104CONTINUING EDUCATION1,9236,0445,0005,0005,000 6105DUES & SUBSCRIPTIONS48,47153,66154,00054,00055,000 6106MEETING EXPENSE1,2831,5037,0007,0006,000 6107MILEAGE12,99516,08916,50016,50017,500 6120LEGAL ADVERTISEMENTS12,08013,93015,50015,50015,500 6160DATA PROCESSING HR10,000028,00028,00029,000 6188TELEPHONE9008761,4001,4001,300 98,096104,070157,400157,400142,300 COMMODITIES: 6405BOOKS AND PAMPHLETS33103300300300 6406GENERAL SUPPLIES2,5101,6911,6001,6001,800 6513OFFICE SUPPLIES7363003000 6575PRINTING0640300300300 2,5502,4702,5002,5002,400 CENTRAL SERVICES: 6803GENERAL131,724144,900159,396159,39640,380 6804CITY HALL18,64819,21220,32820,32823,172 6808EQUIPMENT OPERATION1,5241,6081,7041,7042,064 151,896165,720181,428181,42865,616 EQUIPMENT: 6710REPLACEMENT8,1406,3185,6795,6795,821 TOTAL ADMINISTRATION $798,115$833,700$915,569$915,569$923,990 CITY OF EDINA ANNUAL BUDGET PAGE -9 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT PLANNING 1140 SUMMARY OF PERFORMANCE MEASURES Planning - 1140: Personal services consist of 3 & ¾ full time employees in this area. The Planning Department provides staff service to the City Council, the Planning Commission, the Board of Appeals and Adjustments, the Heritage Preservation Board, the Housing and Redevelopment Authority (HRA) and the East Edina Housing Foundation. The department also handles the administration of the City’s sign ordinance, the zoning ordinance, the subdivision ordinance, the Metro Rental Assistance Program, and the Federal Community Development Block Grant program, and East Edina Housing Foundation programs. 2002 2003 % Total Planning Budget $348,434 $372,680 6.96% CITY OF EDINA ANNUAL BUDGET PAGE - 10 FUND:FUNCTION:AREA:PROGRAM: GENERALGENERAL GOVERNMENTPLANNING1140 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$216,620$220,989$233,077$233,077$238,989 6011OVERTIME1,0979062,8082,8082,900 6030PENSIONS 000031,228 6040FLEX PLAN 000024,593 217,717221,895235,885235,885297,710 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES02,40020,00020,00030,000 6104CONTINUING EDUCATION455891,3001,3001,300 6105DUES & SUBSCRIPTIONS513115500500500 6106MEETING EXPENSE7341100100100 6107MILEAGE3,2173,3743,4353,4353,520 3,8486,51925,33525,33535,420 COMMODITIES: 6405BOOKS AND PAMPHLETS00100100100 6406GENERAL SUPPLIES48501500500500 6408PHOTOGRAPHIC SUPPLIES00100100100 6575PRINTING00515515515 485011,2151,2151,215 CENTRAL SERVICES: 6803GENERAL62,14868,34075,18075,18026,700 6804CITY HALL5,3165,4725,7845,7846,600 67,46473,81280,96480,96433,300 EQUIPMENT: 6710REPLACEMENT1,8332145,0355,0355,035 TOTAL PLANNING $290,910$302,941$348,434$348,434$372,680 CITY OF EDINA ANNUAL BUDGET PAGE -11 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT FINANCE 1160 SUMMARY OF PERFORMANCE MEASURES Finance - 1160: Personal services consist of 5 & ½ full time employees in this area. The Finance Department provides accounting and control services for all financial activities of the City. Major functions include: During 2001, the Finance Department issued 12,000 payroll checks on a payroll of over $16,000,000 for over 800 full time and part time employees Preparation of the annual budget, comprehensive financial report, enterprise profit and loss statements, bond statements, and other financial reports Issuance of 12,000 accounts payable checks on expenditures of over $62,000,000 for general operating, debt service, capital projects, enterprise activities and other City functions during 2001 Performing financial analysis on investments and various proposals 2002 2003 % Total Finance Budget $512,723 $546,680 6.62% CITY OF EDINA ANNUAL BUDGET PAGE - 12 FUND:FUNCTION:AREA:PROGRAM: GENERALGENERAL GOVERNMENTFINANCE1160 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$280,526$291,127$298,301$298,301$319,534 6011OVERTIME1,6836602,8082,8081,800 6030PENSIONS 000040,536 6040FLEX PLAN 000036,910 282,209291,787301,109301,109398,780 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES3,001 7000 6104CONTINUING EDUCATION1,8382,4732,5002,5002,500 6105DUES & SUBSCRIPTIONS580585600600600 6107MILEAGE6,3206,6006,4006,4006,600 6130ANNUAL AUDIT5,0005,0005,0005,0007,000 6160DATA PROCESSING-LOGIS80,31095,76184,00084,00085,000 97,049110,42698,50098,500101,700 COMMODITIES: 6405BOOKS AND PAMPHLETS010100100100 6406GENERAL SUPPLIES1,3261,9291,0001,0002,000 1,3261,9391,1001,1002,100 CENTRAL SERVICES: 6803GENERAL78,10885,92094,51294,51226,700 6804CITY HALL9,3009,58810,15210,15211,580 87,40895,508104,664104,66438,280 EQUIPMENT: 6710REPLACEMENT46,4744457,3507,3505,820 TOTAL FINANCE $514,466$500,105$512,723$512,723$546,680 CITY OF EDINA ANNUAL BUDGET PAGE -13 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ELECTIONS 1180 SUMMARY OF PERFORMANCE MEASURES Elections - 1180: Personal services consist of 1 full time person of which ½ the salary is billed to the school district in school district election years as election costs. Personal services also includes the election judge payrolls for primary and general elections and payroll for additional hours of regular staff persons. The City Clerk is responsible for conducting all national, state, county, and City elections held in the City of Edina in even numbered years. In addition, the City Clerk conducts all Edina School District 273 elections in odd numbered years. Costs for conducting school elections are billed to the school district. The City is divided into 20 voting precincts which must be equipped for conducting each election. The Clerk must recruit and train approximately 300 election judges in each election year. Approximately 4,000 absentee ballot applications are processed. The Clerk is also responsible for maintaining the permanent voter registration system in the City amounting to almost 35,000 registrations. In a 12 month period about 6,500 registration changes are processed. Following the primary and general elections an additional 5,000 adds and deletes are processed. 2002 2003 % Total Elections Budget $110,264 $117,758 6.80% CITY OF EDINA ANNUAL BUDGET PAGE - 14 FUND:FUNCTION:AREA:PROGRAM: GENERALGENERAL GOVERNMENTELECTIONS1180 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$92,702$11,501$67,600$67,600$69,628 6030PENSIONS 00005,475 6040FLEX PLAN 00006,138 92,70211,50167,60067,60081,241 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES4,13703,2503,2503,331 6107MILEAGE88188236236241 6120LEGAL ADVERTISEMENT0304200200205 6151EQUIPMENT RENTAL00500500525 6235POSTAGE8525866,2506,2508,168 5,0771,07810,43610,43612,470 COMMODITIES: 6406GENERAL SUPPLIES3,843272,5002,5002,563 6575PRINTING3,1793862,5002,5002,563 7,0224135,0005,0005,126 CENTRAL SERVICES: 6803GENERAL13,42814,82016,30816,3087,728 EQUIPMENT: 6710REPLACEMENT3,9134,00710,92010,92011,193 TOTAL ELECTIONS $122,142$31,819$110,264$110,264$117,758 CITY OF EDINA ANNUAL BUDGET PAGE -15 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT ASSESSING 1190 SUMMARY OF PERFORMANCE MEASURES Assessing - 1190: Personal services consist of 7 full time employees. The Assessing Department conducts quartile field inspections (Minnesota Statute 273.08) and performs annual classification and valuation of Edina’s 20,701 real estate parcels. In addition, once every six years the department must appraise all exempt properties. All factors which may affect value are considered and then accepted approaches (cost, market and income approach) to value a property are considered in the appraisal process. Each year all tangible changes to property that may affect value are physically inspected using building permits as an informational source. Statistical analysis is performed on over 700 residential sales and existing assessor’s market values each year, forming a basis for annual adjustments to value. Sales and the analysis of available income and expense data help determine adjustments to commercial industrial and apartment values. All of the departments work culminates each year with the Board of Review. Thousands of inquiries and reviews are handled each year prior to that meeting. Because of the subjective nature of valuing real estate and determining classifications, dozens of tax court petitions and scores of abatements and individual appeals/reviews are processed annually. In addition, dissemination of general and specific information, homesteads, explanation of processes and procedures, trial preparation and negotiations with taxpayers or their legal representatives are on-going functions. See 2002 Assessment calendar for further detail. Throughout the year, ratios of assessor’s values to sale prices are compared, coordinated and discussed between municipalities within Hennepin County to assure an acceptable level of assessment and equity between jurisdictions. These ratios indicate the quality of our assessment and are monitored and corrected (if necessary) by the Department of Revenue. Please refer to the 2002 Board of Review book for a more detailed explanation of Assessment Performance Measures. In addition to the above mentioned services, the Assessing Department is also responsible for computing, notifying, spreading, and collection of special assessments. Explanation of Change: Contractual Services were reduced by $24,000 due to the completion of the Vanguard appraisal project. 2002 2003 % Total Assessing Budget $698,641 $705,044 0.92% CITY OF EDINA ANNUAL BUDGET PAGE - 16 FUND:FUNCTION:AREA:PROGRAM: GENERALGENERAL GOVERNMENTASSESSING1190 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$395,288$390,587$418,748$418,748$427,432 6030PENSIONS 000055,307 6040FLEX PLAN 000042,968 395,288390,587418,748418,748525,707 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES8824,13362,28762,28730,000 6104CONTINUING EDUCATION2,3224,0664,4444,4445,500 6105DUES & SUBSCRIPTIONS2,6993,4634,4844,4845,000 6106MEETING EXPENSE5856129589581,000 6107MILEAGE3,2153,4703,9743,9744,000 6160DATA PROCESSING-LOGIS37,43743,81945,65545,65554,526 6235POSTAGE5,9836,1526,4926,4927,020 52,32985,715128,294128,294107,046 COMMODITIES: 6406GENERAL SUPPLIES1,4131,9351,3001,3001,333 6575PRINTING0622571571585 1,4132,5571,8711,8711,918 CENTRAL SERVICES: 6803GENERAL94,608104,100119,520119,52037,956 6804CITY HALL9,3009,58810,15210,15211,580 6808EQUIPMENT OPERATION4,5724,8245,1245,1245,532 108,480118,512134,796134,79655,068 EQUIPMENT: 6710REPLACEMENT43,451406,96514,93214,93215,305 TOTAL ASSESSING $600,961$1,004,336$698,641$698,641$705,044 CITY OF EDINA ANNUAL BUDGET PAGE -17 FUND: FUNCTION: AREA: PROGRAM: GENERAL GENERAL GOVERNMENT LEGAL & COURT SERVICES 1195 SUMMARY OF PERFORMANCE MEASURES Legal and Court Services - 1195: The City requires the professional services of attorneys who are contracted for on an annual basis. They provide legal counsel and prepare the necessary ordinances and resolutions required to implement the wishes of the City Council. The Prosecuting Attorney defends the City in claims and suits and prosecutes all cases arising out of violation of City ordinances. The following list summarizes the cases prosecuted in 2001: Arraignments 5,445 Pre-trials 533 Court Trials 210 Jury Trials 52 Total 6,240 Explanation of Change: $30,000 has been added for increases to prosecuting fees. $ 5,500 has been added for increases in booking fees. 2002 2003 % Total Legal & Court Services Budget $366,000 $408,500 11.61% CITY OF EDINA ANNUAL BUDGET PAGE - 18 FUND:FUNCTION:AREA:PROGRAM: GENERALGENERAL GOVERNMENTLEGAL & COURT SERVICES1195 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED CONTRACTUAL SERVICES: 6103 PROSECUTING$211,146$218,370$206,000$206,000$241,000 6131 CIVIL81,99046,01990,00090,00092,000 6170HENNEPIN COUNTY BOOKING CHARGE11,77512,37315,00015,00020,500 6225ROOM & BOARD PRISONERS36,46430,49155,00055,00055,000 TOTAL LEGAL & COURT SERVICES $341,375$307,253$366,000$366,000$408,500 Public Works Public Works Overview Public Works Distribution by Area Public Works Distribution by Expenditure Street Maint. 47.6%Engineering 13.2% Sidewalks, Ramps 3.2% Traffic Ctrl 3.5% Administration 3.4% Supervision 16.8% Retaining Walls 0.5% Street Lighting 9.4%Street Signs 1.8% Bridges 0.5% Salaries 47.4% Contractual Services 15.6% Commodities 13.4% Equipment 6.9% Central Services 16.7% CITY OF EDINA ANNUAL BUDGET PAGE -19 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ADMINISTRATION 1240 SUMMARY OF PERFORMANCE MEASURES Public Works Administration - 1240: Personal services consists of 1 & ½ employees in this area. This department provides supervision and policy guidance over various Public Works departments. These departments are Engineering, Streets, Utilities, and Equipment Operation. The total permanent employment in the Public Works area is 60. The function of the City Engineer is also provided under Public Works Administration. Additionally, operating City liaison to other agencies such as MNDOT, Metro Council, Hennepin County, PCA, Minnesota Board of Health, Corps of Engineers, Department of Natural Resources, Nine Mile Creek and Minnehaha Creek Watershed Districts and other Cities is provided for through this account. 2002 2003 % Total Public Works Budget $4,872,122$4,788,545 -1.72% Explanation of Change: Additional funds allocated for anticipated increases in asphalt and concrete repair of city streets. Additional funds allocated for increased cost of salt for snow and ice control. Equipment Replacement was reduced by $194,000 for equipment that will be purchased by Equipment Certificates. Assistant Engineer position is currently on hold for 2003, a portion of the funds for this position is transferred to professional services. CITY OF EDINA ANNUAL BUDGET PAGE - 20 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSADMINISTRATION1240 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$114,169$162,616$97,479$97,479$113,386 6030PENSIONS 000014,057 6040FLEX PLAN 000012,357 114,169162,61697,47997,479139,800 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION3991701,0001,0001,500 6105DUES & SUBSCRIPTIONS4045150150600 6107MILEAGE3,2043,3643,5003,5003,500 6188CELL PHONE00350350300 3,6433,5795,0005,0005,900 COMMODITIES: 6406GENERAL SUPPLIES749112000 CENTRAL SERVICES: 6803GENERAL32,25633,75636,62436,62413,800 6804CITY HALL2,6642,7482,9162,9163,324 34,92036,50439,54039,54017,124 TOTAL ADMINISTRATION $153,481$202,811$142,019$142,019$162,824 CITY OF EDINA ANNUAL BUDGET PAGE - 21 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS ENGINEERING 1260 SUMMARY OF PERFORMANCE MEASURES Engineering - 1260: Personal services consist of 7 & 1/2 employees in this area. The Engineering Department prepares plans, specifications and estimates for public construction projects. This includes street grading and surfacing, sanitary sewers, storm sewers, watermains and other structures and improvements. It supervises the construction of these projects and provides the necessary inspection to insure materials and workmanship are in accordance with project specifications. The department maintains records and files on all of the above mentioned activities and operates and maintains plan reproduction equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 22 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSENGINEERING1260 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$356,397$383,013$408,752$408,752$351,138 6011OVERTIME10,25319,2482,5002,5002,600 6030PENSIONS 000046,976 6040FLEX PLAN 000036,587 366,650402,261411,252411,252437,301 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES18,611122,84522,00022,00060,050 6104CONTINUING EDUCATION2,8192,8904,0004,0003,500 6105DUES & SUBSCRIPTIONS1,7251,4742,0002,0001,500 6106MEETING EXPENSE1,2641,3921,0001,0001,000 6107MILEAGE3,2623,3643,5003,5002,800 6188CELL PHONE2,4713,0913,0003,0003,000 30,152135,05635,50035,50071,850 COMMODITIES: 6406GENERAL SUPPLIES4,60710,8337,5007,5009,000 6548BLUEPRINTING/CAD1,4601,5762,5002,5002,700 6577LUMBER & TOOLS1,2141,6022,0002,0002,200 7,28114,01112,00012,00013,900 CENTRAL SERVICES: 6803GENERAL109,584120,540132,600132,60030,996 6804CITY HALL9,3009,58810,15210,15211,580 6808EQUIPMENT OPERATION13,02013,74014,59214,59216,584 131,904143,868157,344157,34459,160 EQUIPMENT: 6710REPLACEMENT24,90534,98050,00050,00051,250 TOTAL ENGINEERING $560,892$730,176$666,096$666,096$633,461 CITY OF EDINA ANNUAL BUDGET PAGE -23 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS SUPERVISION 1280 - 1281 SUMMARY OF PERFORMANCE MEASURES Supervision - 1280: Personal services consist of 2 ½ time employees. The operations of the Public Works department are overseen by the Public Works Coordinator. Some of the activities include: 1. Maintaining a computerized vehicle management system to determine the expense of vehicle maintenance; 2. the purchasing and billing of equipment and supplies; and 3. maintaining an up to date inventory of the commodities used to service the City. Additionally, the Coordinator, through this account, plans and coordinates Public Works activities, maintains cost and work records and provides the training and instruction necessary to insure the men do their jobs most efficiently and effectively. Overhead - the major portion of this budget is the general benefits for the street department allocated from the Central Services General (1550) budget. Training - 1281: This program provides for the personal services time and aids required to provide the necessary training. CITY OF EDINA ANNUAL BUDGET PAGE - 24 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSUPERVISION1280 - 1281 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED SUPERVISION - 1280 PERSONAL SERVICES: 6010PAYROLL$106,116$117,580$127,164$127,164$131,406 6011OVERTIME2,1541,4333,6403,6403,750 6030PENSIONS 0000200,928 6040FLEX PLAN 0000190,366 108,270119,013130,804130,804526,450 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION2741,1193,0003,0002,500 6105DUES & SUBSCRIPTIONS223282500500500 6188CELL PHONE2,5823,4172,5002,5003,000 6270GOPHER ONE STATE3,2562,9333,0003,0003,100 6271HAZ. WASTE DISPOSAL5,6875,7119,0009,0008,000 12,02213,46218,00018,00017,100 CENTRAL SERVICES: 6803GENERAL404,128444,300505,020505,020157,920 6806PUBLIC WORKS BUILDING22,57223,65234,80034,80035,664 6808EQUIPMENT OPERATION2,3402,4722,6282,62817,268 429,040470,424542,448542,448210,852 TOTAL SUPERVISION $549,332$602,899$691,252$691,252$754,402 TRAINING - 1281 PERSONAL SERVICES: 6010PAYROLL$45,619$42,715$42,200$42,200$31,000 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION14,31224,16720,00020,00020,000 COMMODITIES: 6579TRAINING AIDS01,0531,0001,0001,000 TOTAL TRAINING $59,931$67,935$63,200$63,200$52,000 TOTAL SUPERVISION & TRAINING $609,263$670,834$754,452$754,452$806,402 CITY OF EDINA ANNUAL BUDGET PAGE - 25 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSTREET DEPARTMENT SUMMARY OF PERFORMANCE MEASURES Street Department Payroll Summary - Distribution The Street Department consists of 28 personnel which include the following positions: 2Team Leaders 1Master Electrician 25* Heavy Equipment Operators, Equipment Operators, and Specialists Additionally, 8 summer employees are hired to assist in various projects. * New program has the individuals placed in Step Program based on skill level. Training$31,000 Charged to Other Funds: Street Maintenance: Central Services: General Maintenance388,500 City Hall$12,000 Street Sweeping96,700 Public Works Building37,000 Street Renovation215,300 Equipment Operation29,000 Snow & Ice Removal216,600 Enterprise Funds136,000 Street Lighting: Regular3,300 Total Street Payroll $1,378,300 Ornamental34,000 Street Name Signs47,200 Traffic Control: Signal Maintenance20,400 Pavement Marking25,200 Bridges/Guard Rails16,000 Retaining Walls5,800 Public Sidewalks: Maintenance & Repair20,000 Snow & Ice Removal19,500 Parking Ramp Maintenance13,200 Parking Lots11,600 $1,164,300 CITY OF EDINA ANNUAL BUDGET PAGE - 26 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSTREET DEPARTMENT SUMMARY OF PERFORMANCE MEASURES This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE -27 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 1301 - 1310 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 1301: These funds are allocated for the general repairs made to the street; ex: rubberized crack sealing, asphalt patching, minor seal coating, and miscellaneous repairs. Crews totaling approximately five “people years” work on general maintenance of City streets year round, weather permitting. Equipment - 1305: This program provides funding for the replacement of existing equipment and the purchase of capital upgrades for all Public Works programs. Street Sweeping - 1310: These funds are allocated for cleaning the 200 miles (800 lane miles) of City streets and 45 parking lots. Sweeping usually begins in early March, attempting to rid the streets and lots of winter sand to prevent being washed into storm sewers. Six people are involved in the sweeping effort from early spring into summer and begins again in the fall when leaves are swept up to prevent the clogging of catch basins. CITY OF EDINA ANNUAL BUDGET PAGE - 28 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSTREET MAINTENANCE1301 - 1310 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED GENERAL MAINTENANCE - 1301 PERSONAL SERVICES: 6010PAYROLL$308,402$340,631$363,800$363,800$373,500 6011OVERTIME11,75116,52611,00011,00015,000 320,153357,157374,800374,800388,500 CONTRACTUAL SERVICES: 6103PROFESSIONAL SVCS3036711,0001,0001,000 6151EQUIP RENTAL/CRUSHING05,53816,00016,00020,000 6180CONTRACTED REPAIR17,5638,72314,00014,00016,000 6182RUBBISH HAULING4,0004,2555,0005,0004,500 6201LAUNDRY14,84714,08714,00014,00014,500 36,71333,27450,00050,00056,000 COMMODITIES: 6406GENERAL SUPPLIES10,75914,54215,00015,00016,000 6517SELECT MATERIALS1,7091,0331,0001,0002,000 6518ASPHALT MIX6,61910,97814,50014,50015,000 6519MC 1 OIL/RUB CRACK FILL1,17712,8248,0008,0008,500 6520CONCRETE01,4051,0001,0001,600 6556TOOLS15,41516,73814,00014,00014,200 6610SAFETY EQUIPMENT14,25413,61113,00013,00014,000 49,93371,13166,50066,50071,300 CENTRAL SERVICES: 6808EQUIPMENT OPERATION535,668565,260580,692580,692511,392 TOTAL GENERAL MAINTENANCE $942,467$1,026,822$1,071,992$1,071,992$1,027,192 EQUIPMENT - 1305 EQUIPMENT: 6710REPLACEMENT$530,427$542,385$463,333$463,333$280,916 6711NEW 00000 TOTAL REPLACEMENT $530,427$542,385$463,333$463,333$280,916 STREET SWEEPING - 1310 PERSONAL SERVICES 6010PAYROLL$89,094$92,627$95,100$95,100$95,200 6011OVERTIME1,3581,0322,0002,0001,500 90,45293,65997,10097,10096,700 COMMODITIES: 6523BROOMS17,46412,40215,50015,50015,000 6524WEARING SHOES0991,0001,000100 17,46412,50116,50016,50015,100 TOTAL STREET SWEEPING $107,916$106,160$113,600$113,600$111,800 CITY OF EDINA ANNUAL BUDGET PAGE -29 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET MAINTENANCE 1314 - 1318 SUMMARY OF PERFORMANCE MEASURES Street Renovation - 1314: This program incorporates approximately fifteen to twenty miles of street renovation yearly. This work would include surface leveling prior to seal coating, and seal coating asphalt streets. Also, this would include some milling of asphalt streets, overlaying with a new lift of asphalt, and recycling street in place with an asphalt overlay. As to concrete streets, this account would fund concrete repairs that are not a result of watermain and utility repairs. The concrete repair would be concrete surface repairs, curb and gutter adjustments, and concrete panel replacement. This work area involves approximately twenty persons (full and part time) from May (when road restrictions are lifted) to late September. Snow and Ice Removal - 1318: Snow and ice removal in Edina constitutes a majority of the Street Department’s work during the winter months. The City, which consists of 200 miles of street, 22 miles of sidewalk, 5 miles of alley, 273 cul-de-sacs, 45 parking lots, and 3 parking ramps is divided in 26 snow plow routes. The equipment involved in plowing includes 23 trucks with plows, 1 graders, 5 loaders, and 3 sidewalk plows. Twenty-three units are equipped with wings for more efficient plowing and some are equipped with pre-wetting equipment. CITY OF EDINA ANNUAL BUDGET PAGE - 30 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSTREET MAINTENANCE1314 - 1318 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED RENOVATION - 1314 PERSONAL SERVICES: 6010PAYROLL$161,119$196,850$201,800$201,800$211,600 6011OVERTIME2,6454,8023,0003,0003,700 163,764201,652204,800204,800215,300 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIR20,27415,04220,00020,00022,000 6181DUMP CHARGES/RECYCLE001,0001,0000 20,27415,04221,00021,00022,000 COMMODITIES: 6406GENERAL SUPPLIES2,6596,1246,0006,0007,000 6517GRANULAR MATERIALS41,06456,42440,00040,00043,000 6518ASPHALT MIX127,592142,004140,000140,000155,000 6519EMUL. ASPHALT25,53229,67145,00045,00046,000 6520CONCRETE11,95735,00430,00030,00040,000 208,804269,227261,000261,000291,000 TOTAL RENOVATION $392,842$485,921$486,800$486,800$528,300 SNOW & ICE REMOVAL - 1318 PERSONAL SERVICES: 6010PAYROLL$129,631$182,960$166,500$166,500$183,600 6011OVERTIME24,97443,45533,60033,60033,000 154,605226,415200,100200,100216,600 COMMODITIES: 6406GENERAL SUPPLIES5,7689,7638,0008,0008,100 6516CALCIUM CHLOR./DEICER0050050050 6517SAND18,13824,37130,00030,00031,000 6525SALT68,19391,85460,00060,00075,000 92,099125,98898,50098,500114,150 TOTAL SNOW & ICE REMOVAL $246,704$352,403$298,600$298,600$330,750 TOTAL STREET MAINTENANCE $2,220,356$2,513,691$2,434,325$2,434,325$2,278,958 CITY OF EDINA ANNUAL BUDGET PAGE -31 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS STREET LIGHTING 1321 - 1322 SUMMARY OF PERFORMANCE MEASURES Regular Street Lighting - 1321: In the City, there are 1,908 NSP owned street lights; for the most part, “over the roadway” lights are attached to existing NSP service poles. The funds in this program are used for rental fees, power and replacement of existing systems. Ornamental Street Lighting - 1322: The City owns 498 ornamental street lights. Ornamental lights include decorative or architectural lighting that has a unique design head and pole, or in some cases, antique lighting. The City is responsible for all parts and maintenance of the lights including underground wiring and painting of the poles. The funds in this program are expended on power parts, replacement fixtures, poles and lamps. CITY OF EDINA ANNUAL BUDGET PAGE - 32 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSSTREET LIGHTING1321 - 1322 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED REGULAR - 1321 PERSONAL SERVICES: 6010PAYROLL$0$629$3,200$3,200$3,300 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIRS001,0001,0001,200 6185LIGHT & POWER339,893301,855315,000315,000310,000 339,893301,855316,000316,000311,200 COMMODITIES: 6530REPAIR PARTS233104500500600 TOTAL STREET LIGHTING REGULAR $340,126$302,588$319,700$319,700$315,100 ORNAMENTAL - 1322 PERSONAL SERVICES: 6010PAYROLL$22,805$28,035$31,700$31,700$34,000 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIRS2,3576795005001,200 6185LIGHT & POWER6,61955,46575,00075,00075,000 8,97656,14475,50075,50076,200 COMMODITIES: 6406GENERAL SUPPLIES9,80711,96910,00010,00010,000 6530REPAIR PARTS4,76119,46015,00015,00016,000 14,56831,42925,00025,00026,000 TOTAL STREET LIGHTING ORNAMENTAL $46,349$115,608$132,200$132,200$136,200 TOTAL STREET LIGHTING $386,475$418,196$451,900$451,900$451,300 CITY OF EDINA ANNUAL BUDGET PAGE -33 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS TRAFFIC & STREET SIGNS 1325 SUMMARY OF PERFORMANCE MEASURES Street Name Signs/Traffic Signs - 1325: The funds for this program are used for the maintenance and replacement of the City’s 2,200 street name signs. These signs usually last 6 to 7 years, however, most are replaced earlier due to damages or vandalism at a rate of roughly 10% per year. The traffic sign account covers the maintenance and replacement of approximately 2,500 traffic signs. CITY OF EDINA ANNUAL BUDGET PAGE - 34 FUND:FUNCTION:AREA:TRAFFICPROGRAM: GENERALPUBLIC WORKS& STREET NAME SIGNS1325 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$49,749$47,393$42,200$42,200$47,200 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES005005002,000 COMMODITIES: 6406GENERAL SUPPLIES12,57512,01613,00013,00013,500 6531SIGNS & POSTS8,00617,92121,50021,50022,000 6532PAINT42201,0001,000800 21,00329,93735,50035,50036,300 TOTAL STREET NAME SIGNS $70,752$77,330$78,200$78,200$85,500 CITY OF EDINA ANNUAL BUDGET PAGE -35 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS TRAFFIC CONTROL 1330 - 1335 SUMMARY OF PERFORMANCE MEASURES Traffic Signal Maintenance - 1330: The City owns and maintains eleven traffic signal systems, and in conjunction with the State, assits with maintenance of an additional nine signal systems. Electronic maintenance is performed down to a component level on all printed circuit boards. Ninety percent of the funds from this account are applied toward light and power with the remaining 10% directed towards parts, back-up equipment and test equipment. Pavement Marking - 1335: The City sign shop, which is responsible for pavement marking, consists of 2 men, 1 truck, 2 stripers, and 1 trailer. The bulk of the funds for this account are directed towards the following projects: Projects Material Used - Center line striping of State Aid streets 450 gallons paint - Lane striping 250 gallons paint - Painting legends & arrows on pavement and parking lots; and 70 school crossings 100 gallons paint Additionally, the sign shop is responsible for striping the City’s 45 parking lots and painting the center line and messages on Cornelia and Bredeson Park walking paths. Also, the 6532 line item now includes permanent pavement marking materials. We have found that some high traffic areas and concrete streets do not hold paint very well. We have changed to different materials which last longer. CITY OF EDINA ANNUAL BUDGET PAGE - 36 FUND:FUNCTION:AREA:PROGRAM: GENERAL PUBLIC WORKSTRAFFIC CONTROL1330 - 1335 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED TRAFFIC SIGNAL MAINTENANCE 1330 PERSONAL SERVICES: 6010PAYROLL$13,715$23,788$15,800$15,800$20,400 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIRS04,7244,0004,0008,000 6185LIGHT & POWER53,18254,34460,00060,00062,000 6215EQUIPMENT MAINT.8,4312,98224,00024,00026,000 61,61362,05088,00088,00096,000 COMMODITIES: 6406GENERAL SUPPLIES1,7784,6561,5001,5001,900 6530REPAIR PARTS8,8684,4215,0005,0006,000 10,6469,0776,5006,5007,900 TOTAL TRAFFIC SIGNAL MAINTENANCE $85,974$94,915$110,300$110,300$124,300 PAVEMENT MARKING - 1335 PERSONAL SERVICES: 6010PAYROLL$8,533$7,706$22,200$22,200$25,200 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES001,0001,0001,500 COMMODITIES: 6406GENERAL SUPPLIES3,5073,9093,0003,0003,200 6532PAINT & PAVE MARKING9,03916,06414,00014,00014,500 12,54619,97317,00017,00017,700 TOTAL PAVEMENT MARKING $21,079$27,679$40,200$40,200$44,400 TOTAL TRAFFIC CONTROL $107,053$122,594$150,500$150,500$168,700 CITY OF EDINA ANNUAL BUDGET PAGE -37 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS BRIDGES/GUARD RAILS 1343 SUMMARY OF PERFORMANCE MEASURES Bridges/Guard Rails - 1343: The sign shop is responsible for the sanding, priming, and painting of bridge rails and guide posts. There are 25 bridges and culverts in the City which require annual inspection and certification to the state as to their condition. Major deck repairs are taken care of by outside contractors. Additionally, there are numerous guard rail locations throughout the City requiring periodic maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 38 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSBRIDGES/GUARD RAILS1343 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$10,745$8,721$15,800$15,800$16,000 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES004,0004,0002,000 6151EQUIPMENT RENTAL0695500500800 06954,5004,5002,800 COMMODITIES: 6406GENERAL SUPPLIES3,4761,7633,0003,0003,300 6533GUARD RAIL MATERIAL02,4513,0003,0004,000 3,4764,2146,0006,0007,300 TOTAL BRIDGES/GUARD RAILS $14,221$13,630$26,300$26,300$26,100 CITY OF EDINA ANNUAL BUDGET PAGE -39 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC WORKS RETAINING WALL MAINT. 1344 SUMMARY OF PERFORMANCE MEASURES Retaining Wall Maintenance – 1344: There are approximately 50 retaining walls in the City. They are beginning to show age for various reasons and are in need of repair. They are constructed of timber, lannon stone and other landscaping materials. This program would provide for materials, some contracted repairs, and labor distributed from the general street maintenance program. CITY OF EDINA ANNUAL BUDGET PAGE - 40 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC WORKSRETAINING WALLS1344 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$234$154$7,400$7,400$5,800 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIRS2,08811,57012,00012,00012,000 COMMODITIES: 6406GENERAL SUPPLIES01551,0001,0001,200 6577LUMBER/STONE6,0074,9075,0005,0005,200 6,0075,0626,0006,0006,400 TOTAL RETAINING WALLS $8,329$16,786$25,400$25,400$24,200 CITY OF EDINA ANNUAL BUDGET PAGE -41 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS RAMPS, PARKING LOTS 1365 - 1375 SUMMARY OF PERFORMANCE MEASURES Sidewalks - Maintenance & Repair - 1365: Maintenance and repairs for the City’s 22 miles of sidewalk begin in the early spring with the sweeping of winter sand and proceed through the summer and fall with maintenance on an as needed basis by the City street crews. Sidewalks - Snow & Ice Removal - 1370: Removal of snow from the City’s 22 miles of sidewalk is another responsibility of the Street department. Three snow plow/blowers are used to accomplish this task. Under normal conditions, it takes 2 to 4 days to clear walks. Parking Ramp Maintenance - 1375: The City owns 3 parking ramps in downtown Edina. Each ramp consists of three levels, with 302 spaces in the south ramp, 274 spaces in the center ramp and 269 in the north ramp. The funds from this account are allocated towards plowing, sweeping, lighting, cleaning supplies, and contractual services. $11,000 is received in revenue from the 50th and France Business Association to pay for their portion of ramp maintenance. CITY OF EDINA ANNUAL BUDGET PAGE - 42 FUND:FUNCTION:AREA:SIDEWALKSPROGRAM: GENERALPUBLIC WORKSRAMPS, PARKING LOTS1365 - 1375 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED SIDEWALKS - MAINTENANCE & REPAIR - 1365 PERSONAL SERVICES: 6010PAYROLL$2,812$15,795$15,800$15,800$20,000 COMMODITIES: 6406GENERAL SUPPLIES001,0001,0001,000 6518BLACKTOP4430500500500 6520CONCRETE4144,5582,0002,0002,400 8574,5583,5003,5003,900 TOTAL SIDEWALK - MAINTENANCE & REPAIR $3,669$20,35319,30019,30023,900 SIDEWALKS - SNOW & ICE REMOVAL - 1370 PERSONAL SERVICES: 6010PAYROLL$9,844$14,417$18,130$18,130$18,500 6011OVERTIME2,0602,6032,2002,2001,000 11,90417,02020,33020,33019,500 COMMODITIES: 6406GENERAL SUPPLIES00500500500 TOTAL SIDEWALK - SNOW & ICE REMOVAL $11,904$17,020$20,830$20,830$20,000 PARKING RAMP MAINT. - 1375 PERSONAL SERVICES: 6010PAYROLL$6,932$8,938$10,500$10,500$10,400 6011OVERTIME3,4364,0413,2003,2002,800 10,36812,97913,70013,70013,200 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES23,4661,89912,00012,00010,000 6185LIGHT & POWER38,32140,96242,00042,00043,000 6189SEWER & WATER20221000200 61,98943,07154,00054,00053,200 COMMODITIES: 6406GENERAL SUPPLIES1,8125,0871,0001,0001,200 6511CLEANING SUPPLIES00500500600 6530REPAIR PARTS4,51010,06110,00010,00010,200 6,32215,14811,50011,50012,000 TOTAL PARKING RAMP MAINTENANCE $78,679$71,198$79,200$79,200$78,400 CITY OF EDINA ANNUAL BUDGET PAGE -43 FUND: FUNCTION: AREA: SIDEWALKS PROGRAM: GENERAL PUBLIC WORKS RAMPS PARKING LOTS 1380 SUMMARY OF PERFROMANCE MEASURES Parking Lot Maintenance - 1380: Funds for this program are directed toward maintaining the City’s parking lots. The parking lots covered in this account includes parking lots located at the following locations: Public Works, City Hall, 50th & France Middle Surface lot, easterly row of the Lund’s surface lot at 50th & France, the entrance lot of the Jerry’s Parking Ramp at Grandview. Maintenance includes sweeping, plowing and striping of the lots and is accomplished by the street department. CITY OF EDINA ANNUAL BUDGET PAGE - 44 FUND:FUNCTION:AREA:SIDEWALKSPROGRAM: GENERALPUBLIC WORKSRAMPS, PARKING LOTS1380 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PARKING LOT MAINTENANCE - 1380 PERSONAL SERVICES: 6010PAYROLL$0$5,534$11,600$11,600$11,600 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES1,1940500500600 COMMODITIES: 6406GENERAL SUPPLIES0681500500600 6518BLACKTOP1,1218,95810,00010,00012,500 6519ROAD OIL/SEALING001,0001,0003,500 1,1219,63911,50011,50016,600 TOTAL PARKING LOTS $2,315$15,173$23,600$23,600$28,800 TOTAL SIDEWALKS - RAMPS & PARKING LOTS $96,567$123,744$142,930$142,930$151,100 Public Safety Public Safety Overview Public Safety Distribution by Area Public Safety Distribution by Expenditure Police 56.4% Fire 31.7% Inspections 4.5% Health 6.2% Civil Defense 0.4% Animal Control 0.7% Salaries 77% Central Services 10% Commodities 2% Equipment 3% Contractual Services 8% CITY OF EDINA ANNUAL BUDGET PAGE -45 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY POLICE PROTECTION 1400 - 1419 SUMMARY OF PERFORMANCE MEASURES Police – 1400 Personal services consist of 66 full time employees, part-time help, and community service officers The City of Edina Police Department is called upon to perform many emergency and public service tasks throughout the year. In 2001, the department responded to over 25,000 calls for service which involved medicals, fires, emergencies, accidents, thefts, damage to property, suspicious persons and vehicles, alarm responses as well as public service and educational activities. Approximately 30% of these calls require multiple officer responses which equals over 30,000 officer responses. The City reports approximately 1,289 major Part I crimes such as burglary, robbery, assault, etc., with an additional 1,122 Part II or lessor crimes also reported. Police respond to emergency calls within 5 minutes and to non-emergency calls within 10 minutes under normal conditions. The Police Department is also responsible for educating the public in crime prevention techniques, investigation of all felony crimes against persons and, where warranted, other crimes as well. Over 80% of the Police budget is directly or indirectly spent on labor. The Police Department operates 1,095 shifts, 7 days a week, 24 hours per day and maintains an average patrol strength of 5.2 officers at any given time. Explanation of Change: $20,000 added to range rental/operations to cover cost of operating the new training facility. CITY OF EDINA ANNUAL BUDGET PAGE - 46 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYPOLICE PROTECTION1400 - 1419 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED POLICE SERVICES - 1400 PERSONAL SERVICES: 6010PAYROLL$3,183,685$3,359,625$3,697,593$3,697,593$3,827,976 6011OVERTIME186,267220,588115,000115,000117,519 6030PENSIONS 0000379,340 6035SEVERANCE65,42025,960000 6040FLEX PLAN 0000429,553 3,435,3723,606,1733,812,5933,812,5934,754,388 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES16,89913,29510,70010,70010,968 6104CONTINUING EDUCATION26,06542,90730,50030,50031,263 6105DUES & SUBSCRIPTIONS4,0252,3692,3852,3852,445 6106MEETING EXPENSE1,0848371,0301,0301,055 6107MILEAGE3,3363,5973,3363,3366,728 6151EQUIPMENT RENTAL15,70524,20515,00015,00015,375 6160DATA PROCESSING59,64516,96061,80061,80063,345 6175PHYSICAL EXAMINATIONS63055700650 6188TELEPHONE9,77012,02211,87211,87212,169 6201LAUNDRY514535525525538 6203UNIFORM ALLOWANCE40,78345,61340,06540,06541,067 6204TELETYPE SERVICE2,6402,9736,4206,4206,420 6215EQUIPMENT MAINT.10,6559,76511,33011,33011,178 6221RANGE RENTAL0010,00010,00030,250 6230SERVICE CONTR. - EQUIP.54,86777,39253,21653,21654,546 246,618253,027258,179258,179287,997 COMMODITIES: 6405BOOKS AND PAMPHLETS1,7971,9492,4602,4602,460 6406GENERAL SUPPLIES25,35529,24831,36331,36332,147 6408PHOTOGRAPHIC SUPPLIES1,8402,2773,0453,0453,045 6510FIRST AID SUPPLIES1,065372828828848 6513OFFICE SUPPLIES5,6502,9642,5482,5482,612 6514INSPECTION EXPENSES1,007151,0301,0301,056 6551AMMUNITION11,28815,1908,8638,8639,557 6575PRINTING9,8848,90813,40013,40013,400 6610SAFETY EQUIPMENT2,1342,2393,0603,0603,137 60,02063,16266,59766,59768,262 CITY OF EDINA ANNUAL BUDGET PAGE -47 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY POLICE PROTECTION 1400 - 1419 SUMMARY OF PERFORMANCE MEASURES 2002 2003 % Total Police Budget $5,790,711$6,081,605 5.02% Reserve Program - 1419: The reserve program is comprised of the Senior Police Reserve (10 members), Explorer Post 925 (20 members), and the Edina Police Reserve (12 members). Explorer Post 925 contributes approximately 700 hours of public services to various community events and programs. This is a result of career orientation and training provided by the Police Department. The Edina Police Reserve serves the community in excess of 1,400 hours annually. They perform work during special events and provide non-emergency service work and patrol. CITY OF EDINA ANNUAL BUDGET PAGE - 48 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETY POLICE PROTECTION1400 - 1419 SUMMARY OF EXPENDITURES 200020012003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED CENTRAL SERVICES: 6803GENERAL$819,156$909,180$1,006,200$1,006,200$235,668 6804CITY HALL75,72078,01282,53682,53694,104 6808EQUIPMENT OPERATION232,452245,292273,732273,732346,404 1,127,3281,232,4841,362,4681,362,468676,176 EQUIPMENT: 6710REPLACEMENT203,404126,725268,391268,391271,737 203,404126,725268,391268,391271,737 TOTAL POLICE SERVICES $5,072,742$5,281,571$5,768,228$5,768,228$6,058,560 RESERVE PROGRAM - 1419 CONTRACTUAL SERVICES: 6102CONTRACTUAL SERVICES$12,100$12,00012,20012,20012,200 6104CONTINUING EDUCATION2,4763,3193,4003,4003,485 6106MEETING EXPENSE1861791,1331,1331,266 6203UNIFORM ALLOWANCE4,1343,4804,8064,8065,126 18,89618,97821,53921,53922,077 COMMODITIES: 6406GENERAL SUPPLIES1,239431351351360 EQUIPMENT: 6710REPLACEMENT1,1300593593608 TOTAL RESERVE PROGRAM $21,265$19,409$22,483$22,483$23,045 TOTAL POLICE PROTECTION $5,094,007$5,300,980$5,790,711$5,790,711$6,081,605 2002 CITY OF EDINA ANNUAL BUDGET PAGE -49 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY CIVILIAN DEFENSE 1460 SUMMARY OF PERFORMANCE MEASURES Civilian Defense - 1460: Personal services consist of ¼ the time of the police chief. This is a cumulative estimate of Police department time of the Director, Coordinator, and administrative specialists. The objective of the Civilian Defense program is to prepare the community for disasters or emergencies - natural or man-made. This is accomplished by compliance with Federal, State and County guidelines for emergency preparedness planning. Action plans are developed and practiced at the City level. This activity, coupled with 10 outdoor warning sirens, ensures the operation of government and maintenance of emergency services during disasters. 2002 2003 % Total Civilian Defense Budget $42,927$44,1262.79% CITY OF EDINA ANNUAL BUDGET PAGE - 50 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYCIVILIAN DEFENSE1460 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$23,947$24,215$25,184$25,184$25,939 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES6873011,5851,5851,625 6104CONTINUING EDUCATION60501,1311,1311,159 6105DUES & SUBSCRIPTIONS100130120120130 6185LIGHT AND POWER616633730730741 6230SERVICE CONTRACTS3,6903,6004,9964,9965,121 5,6984,6648,5628,5628,776 COMMODITIES: 6406GENERAL SUPPLIES1,36601,2771,2771,309 EQUIPMENT: 6710REPLACEMENT07,4557,9047,9048,102 TOTAL CIVILIAN DEFENSE $31,011$36,334$42,927$42,927$44,126 CITY OF EDINA ANNUAL BUDGET PAGE -51 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY ANIMAL CONTROL 1450 SUMMARY OF PERFORMANCE MEASURES Animal Control - 1450: Personal services consist of 1 full time person. Animal control is provided 12 hours per day by augmenting one Animal Control Officer with CSOs responding to calls for service. Animal control is a function of the Police Department. The Animal Control Officer is responsible for the enforcement of the City’s animal-related ordinances and also assists City residents with animal control problems, both wild and domestic. Approximately 3,000 calls for service are responded to annually. Priorities for animal control are the safety and protection of persons, the well-being of the City’s animal population, and the protection of property. 2002 2003 % Total Animal Control Budget $79,651$80,6891.30% ANNUAL BUDGET PAGE - 52 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYANIMAL CONTROL1450 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$38,326$40,738$42,096$42,096$43,359 6011OVERTIME421846515515530 6030PENSIONS 00004,290 6040FLEX PLAN 00006,260 38,74741,58442,61142,61154,439 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION27430785785785 6217KENNEL SERVICES4,1919,4336,7256,7256,913 4,4659,4637,5107,5107,698 COMMODITIES: 6406GENERAL SUPPLIES1,1966853,6543,6543,745 CENTRAL SERVICES: 6803GENERAL7,52414,55615,79215,7924,380 6808EQUIPMENT OPERATION3,1683,3483,5523,5523,732 10,69217,90419,34419,3448,112 EQUIPMENT: 6710REPLACEMENT02,6816,5326,5326,695 TOTAL ANIMAL CONTROL $55,100$72,317$79,651$79,651$80,689 CITY OF EDINA ANNUAL BUDGET PAGE -53 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Fire Protection - 1470: Personal services consist of 31 full time personnel, 1 part time position and 15 volunteer firefighters. Services are provided in 5 primary areas; fire suppression, special operations, emergency medical services, fire prevention, and public information. The primary purpose of fire suppression and special operations is to provide an immediate response to protect lives, property and the environment from exposure to natural, industrial and environmental hazards. Response should place a fire or emergency unit on the scene within 8 minutes at least 90% of the time. Typical actions are search, rescue, and removal of persons in immediate danger, interior fire attack to stop the fire development, exterior fire streams to prevent fire extension, fire extinguishment and control. Also necessary actions and measures to minimize property damage by smoke, water, weather and release of hazardous or toxic materials. Equipment consists of 3 pumpers, 1 aerial tower and various support vehicles. In 2001, 1,142 (an increase of 4.7% from 2000) fire responses included fires, hazardous conditions, and public service emergency calls. The purpose of Emergency Medical Services (EMS) is to provide immediate and advanced life support actions to meet the community’s emergency medical needs. Response should place an ambulance on the scene within 6 minutes at least 90% of the time. Equipment consists of 3 Advanced Life Support (ALS) paramedic ambulances and one ALS pumper. Services provide both immediate emergency care and transportation to metro-area hospitals. Paramedics are cross-trained as firefighters, and all firefighters are cross-trained to emergency medical technician level. Emergency medical services also include public information activities to prevent and best prepare citizens for emergency medical situations. In 2001, medical calls totaled 2,931. The long-term trend in medical emergency calls is upward. In 2003, Hennepin County will require our three ambulances to use the Metro 800 MHz radio system. The goal of fire prevention activities is three-fold: first, to prevent fire ignition whenever possible, second, when fires do occur, to minimize fire impact on lives and property, and finally information management to allow us to forecast needs in the areas of built fire protection systems, operational support and program development. Strategies for action include fire detection, automatic suppression, structural compartmentalization, building access and site controls. Prevention information emphasizes citizen survival by teaching proven fire safety techniques. All Fire Department personnel are involved in public information programs and building inspection activities. Fire inspectors typically make the specialized permit and approval inspections. Two new programs started in 2001 – smoke detector installation and child passenger seat safety checks, both have been extremely well received. A new pre-fire planning system was developed in 2002 and will be expanded upon. CITY OF EDINA ANNUAL BUDGET PAGE - 54 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYFIRE PROTECTION1470 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$1,761,199$1,883,021$1,966,721$1,966,721$2,055,350 6011OVERTIME275,942229,766350,000350,000320,500 6030PENSIONS 0000182,610 6040FLEX PLAN 0000196,423 2,037,1412,112,7872,316,7212,316,7212,754,883 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES66,11371,17775,48075,48077,400 6104CONTINUING EDUCATION17,57622,13020,65520,65521,500 6105DUES & SUBSCRIPTIONS2,0562,9501,6321,6322,000 6106MEETING EXPENSE8491,096510510800 6107MILEAGE165259204204250 6151EQUIPMENT RENTAL5,8746,8775,6105,61010,070 6160DATA PROCESSING11,60511,96615,81015,8107,500 6175PHYSICAL EXAMINATION3,0884,2672,0402,0404,000 6180CONTRACTED REPAIRS28,10131,37035,70035,70036,500 6182RUBBISH REMOVAL1,4161,9691,3261,3262,000 6185LIGHT AND POWER8,7518,9279,3849,3849,000 6186HEAT10,37717,21619,00019,00019,000 6188CELL PHONE5,3635,7904,2844,2845,800 6189SEWER AND WATER1,2121,4281,3261,3261,500 6201LAUNDRY3,4464,2703,3663,3664,400 6203UNIFORM ALLOWANCE38,0340000 6215PREVENTATIVE MAINT.11,34017,65011,22011,22014,000 6260LICENSES AND PERMITS145448408408500 215,511209,790207,955207,955216,220 COMMODITIES: 6405BOOKS AND PAMPHLETS7841,3461,7341,7341,500 6406GENERAL SUPPLIES79,00764,76045,90045,90047,000 6408PHOTOGRAPHIC SUPPL.561472918918600 6510FIRST AID SUPPLIES34,40335,93045,90045,90045,000 6511CLEANING SUPPLIES1,2723,4108168161,500 6513OFFICE SUPPLIES3,1511,5391,5301,5301,600 6530REPAIR PARTS1,25012,4336,1206,1208,000 6550HAZARDOUS MATERIALS03,045510510800 6552PROTECTIVE CLOTHING16,8399,2235,1005,1005,500 6556TOOLS 2791,4061,5301,5301,500 6557FIREFIGHTING FOAM0492816816850 6558FIRE UNIFORMS016,84312,24012,24012,500 6579TRAINING AIDS2,4804,7112,2652,2652,000 6614FIRE PREVENTION1,7753,2501,5301,5301,700 141,801158,860126,909126,909130,050 CITY OF EDINA ANNUAL BUDGET PAGE -55 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY FIRE PROTECTION 1470 SUMMARY OF PERFORMANCE MEASURES Explanation of Change: $40,000 has been deducted from overtime. $20,000 due to the availability of training at the new Public Safety Training Center and $20,000 to meet budget requirements. $3,070 was added to lease 800 MHZ radios for the ambulances. Equipment Replacement was reduced by $132,500 for equipment that will be purchased by Equipment Certificates. 2002 2003 % Total Fire Budget $3,437,420$3,422,264 -0.44% CITY OF EDINA ANNUAL BUDGET PAGE - 56 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETY FIRE PROTECTION1470 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED CENTRAL SERVICES: 6803GENERAL$473,292$531,816$515,820$515,820$137,616 6808EQUIPMENT OPERATION81,46885,96897,88497,884139,560 $554,760$617,784613,704613,704277,176 EQUIPMENT: 6710REPLACEMENT156,704591,488172,131172,13143,935 156,704591,488172,131172,13143,935 TOTAL FIRE PROTECTION $3,105,917$3,690,709$3,437,420$3,437,420$3,422,264 CITY OF EDINA ANNUAL BUDGET PAGE -57 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY PUBLIC HEALTH 1490 SUMMARY OF PERFORMANCE MEASURES Public Health - 1490: Personal services consist of 3.1 full time employees and part time help in this area. The health department inspects food establishments, investigates foodborne illness reports, inspects public swimming pools, investigates nuisance complaints, investigates housing complaints, responds to concerns about the Minnesota Clean Indoor Air Act and provides laboratory support for food and water analysis. The department contracts for personal public health services such as home health care, family health, health promotion, and disease prevention and control. The cost of the contracted services are as follows: Home Health Care $ 113,204 Family Health 46,049 Health Promotion 17,268 Disease prevention and Control 15,350 Total $ 191,871 The Health Department provides staff support for the Edina Community Health Services Advisory Committee and administers the development and implementation of the Edina Community Health Service biannual plan. The Department administers the City properties’ refuse collection contract and serves as a resource for City employees’ occupational health and safety. In 2001, the Department performed 198 food establishment inspections, 418 swimming pool inspections, 64 nuisance investigations, 1 Minnesota Clean Indoor Act complaint investigations, 7 housing complaint investigations and analyzed 4,811 food and water samples for 6 local units of government, 2002 2003 % Total Public Health Budget $481,275$485,8210.94% CITY OF EDINA ANNUAL BUDGET PAGE - 58 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYPUBLIC HEALTH1490 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$178,003$197,125$189,190$189,190$191,935 6030PENSIONS 000024,870 6040FLEX PLAN 000015,305 178,003197,125189,190189,190232,110 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES182,053187,106199,870199,870201,668 6104CONTINUING EDUCATION9591,1642,8902,8902,000 6105DUES & SUBSCRIPTIONS4004438208201,000 6107MILEAGE7,5687,0478,1608,1608,160 190,980195,760211,740211,740212,828 COMMODITIES: 6406GENERAL SUPPLIES2,3288082,0002,0002,050 6408PHOTOGRAPHIC SUPPLIES267300300300 6575PRINTING40936400400300 2,7638512,7002,7002,650 CENTRAL SERVICES: 6803GENERAL 52,46457,72059,32859,32819,296 6804CITY HALL3,9844,1044,3444,3444,956 6806PUBLIC WORKS BUILDING7,8368,208000 6808EQUIPMENT OPERATION2,3402,4722,6282,6282,352 66,62472,50466,30066,30026,604 EQUIPMENT: 6710REPLACEMENT2075,39411,34511,34511,629 TOTAL PUBLIC HEALTH $438,577$471,634$481,275$481,275$485,821 CITY OF EDINA ANNUAL BUDGET PAGE -59 FUND: FUNCTION: AREA: PROGRAM: GENERAL PUBLIC SAFETY INSPECTIONS 1495 SUMMARY OF PERFORMANCE MEASURES Inspections - 1495: Personal services consist of the building official, 3¾ full time inspectors and 1¾ full time support staff. The Inspections Department issued 5,865 building, plumbing and heating permits in 2001. They also enforce the Uniform Building Code, the State Building Code and made over 9,800 inspections in 2001. 2001 revenue for the various permits issued was as follows: Building Permits $ 1,412,886 Plumbing Permits 145,998 HVAC Permits 331,861 The Building Department also receives 6 to 7 complaint calls per week from residents which are investigated promptly. Explanation of Change: $20,000 has been added to employ contract inspection services. 2002 2003 % Total Inspections Budget $609,844$665,5549.14% CITY OF EDINA ANNUAL BUDGET PAGE - 60 FUND:FUNCTION:AREA:PROGRAM: GENERALPUBLIC SAFETYINSPECTIONS1495 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$349,650$387,110$398,569$398,569$412,582 6030PENSIONS 000053,223 6040FLEX PLAN 000043,048 349,650387,110398,569398,569508,853 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES60719,57711,15111,15132,415 6104CONTINUING EDUCATION3,1752,0782,5002,5002,000 6105DUES & SUBSCRIPTIONS345570400400300 6107MILEAGE3,2203,3643,3423,3423,426 6136PLAN MANAGEMENT06,1375,6105,6105,750 6160DATA PROCESSING22,16223,98824,89124,89125,200 6188TELEPHONE1,9672,3351,8421,8421,888 31,47658,04949,73649,73670,979 COMMODITIES: 6405BOOKS AND PAMPHLETS374613690690707 6406GENERAL SUPPLIES2,0171,5491,9311,9311,979 6558UNIFORMS0901918918941 6575PRINTING1,3726191,5001,5001,537 3,7633,6825,0395,0395,164 CENTRAL SERVICES: 6803GENERAL83,052106,332125,016125,01639,744 6804CITY HALL7,9808,2208,7008,7009,924 6808EQUIPMENT OPERATION7,2727,6688,1488,14815,888 98,304122,220141,864141,86465,556 EQUIPMENT: 6710REPLACEMENT14,2864,22814,63614,63615,002 TOTAL INSPECTIONS $497,479$575,289$609,844$609,844$665,554 Park & Recreation Park Recreation Overview Park & Recreation Distribution by Area Park & Recreation Distribution by Expenditure Administration 22.6% Recreation 10.2% Maintenance 67.3% Salaries 63.9% Contractual Services 16.0% Commoditiess 7.4% Equipment 1.2% Central Services 11.5% CITY OF EDINA ANNUAL BUDGET PAGE -61 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION ADMINISTRATION 1600 SUMMARY OF PERFORMANCE MEASURES Park Administration - 1600: Personal services consist of 7 full time employees and occasional seasonal part time help in this area. The seven full time positions include: 1. Director 2. Assistant Director 3. Recreation Supervisor 4. Adaptive Recreation Supervisor 5. Senior Citizen Director 6. Office Coordinator 7. Secretary Responsibility is to administer and maintain the entire Park and Recreation Department including: 39 parks totaling 1,552 acres of park property, revenue facilities (Golf Courses, Arena, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park), administering and programming a Senior Citizen’s Center, adaptive recreation program, administering and scheduling adult and youth recreational programs and thirteen athletic associations (Edina Baseball Association, Edina Basketball Association, Edina Girls’ Athletic Association, Edina Girls Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and Edina Soccer Association), and working closely in operation and administration of the Edina Garden Council, the Edina Historical Society and the Edina Museum. 2002 2003 % Total Park & Recreation Budget $2,804,498$2,908,974 3.73% CITY OF EDINA ANNUAL BUDGET PAGE - 62 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONADMINISTRATION1600 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$379,976$384,164$412,175$412,175$432,213 6030PENSIONS 000065,549 6040FLEX PLAN 000042,967 379,976384,164412,175412,175540,729 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES5,3987,0586,0186,0186,168 6104CONTINUING EDUCATION3,3273,0774,0944,0944,196 6105DUES & SUBSCRIPTIONS3,4304,2461,8381,8381,884 6106MEETING EXPENSES12392510510523 6107MILEAGE13,67514,06014,86114,86115,233 6188TELEPHONE8318611,4421,4421,478 26,78429,39428,76328,76329,482 COMMODITIES: 6405BOOKS & PAMPHLETS3447102102105 6406GENERAL SUPPLIES1,7921,1441,5521,5521,591 6513OFFICE SUPPLIES354553553567 6575PRINTING12,13312,11817,58417,58418,024 13,99413,31319,79119,79120,287 CENTRAL SERVICES: 6803GENERAL106,754119,580125,004125,00450,136 6804CITY HALL9,3009,57610,14010,14011,556 116,054129,156135,144135,14461,692 EQUIPMENT: 6710REPLACEMENT5,23014,8114,5014,5014,614 TOTAL ADMINISTRATION $542,038$570,838$600,374$600,374$656,804 CITY OF EDINA ANNUAL BUDGET PAGE -63 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1621 - 1623 SUMMARY OF PERFORMANCE MEASURES Athletic Activities - 1621: These funds are used to assist thirteen athletic associations and all adult athletic programs in common equipment needs. The thirteen youth athletic associations are: Edina Baseball Association, Edina Basketball Association, Edina Girls’ Athletic Association, Edina Girls’ Traveling Basketball, Edina Youth Softball Association, Edina Swim Club, Edina Fast Pitch Softball Association, Braemar City of Lakes Figure Skating Club, Edina Football Association, Jr. Olympic Volleyball Association, Edina Soccer Traveling Club and the Edina Soccer Association. Outdoor Ice Rinks - 1622: These funds are used for all supervision, phone service, general supplies, and equipment for 12 warming houses, 11 hockey rinks, one bandy rink, and 12 general skating areas. This consists of an 8-week season; 7 days a week from approximately December 15 to February 15 and can stay open longer - weather permitting. Tennis Program - 1623: These funds are used for supervision, coaching, USTA memberships, instruction and supplies for approximately 500 tennis program registrants. The Tennis Program includes lessons for students ages 5-adult taught by USTA trained tennis instructors, a six week Team Tennis League, which competes against tennis teams from surrounding communities and a Summer Classic Tennis Tournaments (adult and youth) in early August. In 2002, the tennis program took in over $22,000 in revenues through program fees and charges. CITY OF EDINA ANNUAL BUDGET PAGE - 64 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONRECREATION1621 - 1623 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED ATHLETIC ACTIVITIES - 1621 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES0152552550 0152552550 COMMODITIES: 6406GENERAL SUPPLIES03,7016,1206,1204,000 TOTAL ATHLETIC ACTIVITIES $0$3,716$6,375$6,375$4,000 SKATING & HOCKEY - 1622 PERSONAL SERVICES: 6013PAYROLL$35,933$45,689$37,502$37,502$38,627 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES114388204204209 6188TELEPHONE3,3404,1246,5286,5286,691 3,4544,5126,7326,7326,900 COMMODITIES: 6406GENERAL SUPPLIES6003411,5301,5301,568 TOTAL SKATING & HOCKEY $39,987$50,542$45,764$45,764$47,095 TENNIS PROGRAM - 1623 PERSONAL SERVICES: 6013PAYROLL$14,631$13,739$15,500$15,500$15,965 CONTRACTURAL SERVICES: 6105DUES & SUBSCRIPTIONS6525757577 6107MILEAGE0376400400410 65401475475487 COMMODITIES: 6406GENERAL SUPPLIES8,5442734,1624,1624,266 TOTAL TENNIS PROGRAM $23,240$14,413$20,137$20,137$20,718 CITY OF EDINA ANNUAL BUDGET PAGE -65 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1624 - 1627 SUMMARY OF PERFORMANCE MEASURES Youth Summer Recreation Programs (Playground Program, Family Jamboree Special Event, FAB 4 and 5, Nature Camp, Firearms Safety Class and Fishing Clinic) – 1624: These funds are used for the implementation of the summer Playground Program, which is a six-week program offered at 13 different parks open to children ages 6 to 10. These funds are also used for the annual Family Jamboree Special Event, which is an evening of family entertainment at Rosland Park, featuring games, entertainment, refreshments and family fun. This also funds the FAB 4 and 5 Program, which is a summer recreation program for 4 and 5 year-olds that offers weekly themes designed to foster a child’s creativity, imagination and curiosity. Each week offers a new adventure filled with crafts, stories, songs and other age- appropriate creative activities. It also funds a Nature Camp Program, which is a four-day (daytime only) nature camp at Rosland Park where 6-10 year old day-campers discover the world of nature. They can learn about insects, look for bird nests, go fishing, search for pet rocks, participate in a nature scavenger hunt and swim at the Aquatic Center on the fourth day. Also included in this budget is a one day 4-hour fishing clinic at Rosland Park for youth 6 years of age and older. Kids get a fishing starter tackle box, learn the basics of catching fish and have fun fishing from the new fishing pier on Lake Cornelia. The Firearms Safety Training classes are sponsored by the Minnesota Department of Natural Resources. Classes are taught by certified trained instructors at the Arneson Acres Park Terrace Room. Recreation Participant Programs: Revenues and expenses for all youth summer recreation programs increase or decrease depending on the number of participants in each program: Program 1999 2000 2001 2002 Tennis Instruction 530 562 590 605 Playground 461 614 649 676 Miscellaneous and Special Activities – 1627 These funds are used for miscellaneous special projects and equipment such as the 4th of July Parade, sound system for July 4th concert in the park, picnic recreation kits, studies, dedications and grand openings. CITY OF EDINA ANNUAL BUDGET PAGE - 66 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONRECREATION1624 - 1627 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED YOUTH SUMMER RECREATION PROGRAMS - 1624 PERSONAL SERVICES: 6013PAYROLL$20,510$26,656$26,458$26,458$27,252 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES793911,9071,907600 6107MILEAGE564498600600615 6438892,5072,5071,215 COMMODITIES: 6406GENERAL SUPPLIES5,6576,8967,5007,5008,000 TOTAL YOUTH SUMMER RECREATION PROGRAMS $26,810$34,441$36,465$36,465$36,467 MISCELLANEOUS & SPECIAL ACTIVITIES - 1627 PERSONAL SERVICES: 6013PAYROLL$1,183$3,297$1,673$1,673$1,686 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES01,970714714732 COMMODITIES: 6406GENERAL SUPPLIES4,9173,8734,0004,0004,100 6408PHOTOGRAPHIC SUPPLIES00100100102 4,9173,8734,1004,1004,202 TOTAL MISCELLANEOUS & SPECIAL ACTIVITIES $6,100$9,140$6,487$6,487$6,620 CITY OF EDINA ANNUAL BUDGET PAGE -67 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION RECREATION 1628 - 1629 SUMMARY OF PERFORMANCE MEASURES Senior Citizens - 1628: These funds now reflect expenses for all senior citizen programs, classes, trips and mailings, plus, all expenses related to operating the new Edina Senior Citizen Center at Grandview. Explanation of Change: The new Edina Senior Citizen Center opened in the spring of 2002. There are anticipated additional costs of approximately $20,000 to operate the new building. The additional funds needed to operate the new Senior Center facility will cover the costs for heat, light, power, refuse removal, telephone, computer access T1 line, and elevator maintenance. Adaptive Recreation - 1629: The adaptive recreation budget provides part-time seasonal staff for adaptive programs and inclusion services for children with disabilities in Edina programs who need a 1:1 staff person or Edina residents who receive inclusion services into programs in the other 3 cities (Richfield, Eden Prairie, and Bloomington) in our joint powers agreement, Adaptive Recreation/Learning Exchange (ARLE). It also includes professional services, which pay for sign language interpreters, a band for the summer dance, and other miscellaneous staff expenses. General supplies cover all adaptive equipment and supplies for the variety of inclusion and adaptive recreation programs held year round for youth and adults with disabilities. CITY OF EDINA ANNUAL BUDGET PAGE - 68 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONRECREATION1628 - 1629 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED SENIOR CITIZENS - 1628 PERSONAL SERVICES: 6013PAYROLL$7,815$19,357$15,238$15,238$25,000 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES017855,00055,00057,275 6182RUBBISH REMOVAL 00001,200 6185LIGHT AND POWER0025,00025,00030,000 6186HEAT0015,00015,00019,560 6188TELEPHONE3875501,1221,1223,960 6189SEWER & WATER 00001,000 6235POSTAGE1,2054,4003,6003,6003,690 1,5925,12899,72299,722116,685 COMMODITIES: 6406GENERAL SUPPLIES3,4717802,5532,5532,617 6513OFFICE SUPPLIES001,3001,3001,333 6575PRINTING2,7376,4097,1007,1007,278 6,2087,18910,95310,95311,228 TOTAL SENIOR CITIZENS $15,615$31,674$125,913$125,913$152,913 ADAPTIVE RECREATION - 1629 PERSONAL SERVICES: 6013PAYROLL$13,854$13,272$16,700$16,700$17,201 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES6,51810,5306,5746,5746,738 COMMODITIES: 6405BOOKS & PAMPHLETS270100100102 6406GENERAL SUPPLIES2,081381,6721,6721,714 6575PRINTING1,7471,7221,9771,9772,026 3,8551,7603,7493,7493,842 TOTAL ADAPTIVE RECREATION $24,227$25,562$27,023$27,023$27,781 TOTAL RECREATION $135,979$169,488$268,164$268,164$295,594 CITY OF EDINA ANNUAL BUDGET PAGE - 69 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONPARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES Park Maintenance Payroll Distribution Park maintenance consists of 17 personnel which include the following positions: 1Superintendent 1Foreman 13Park Maintenance Staff 1Janitor 1Contract Forester (part-time year round) 1Contract Weed Inspector (part-time seasonal) 1Vacant Park Maintenance position - 2001 retirement Park Maintenance$970,445 Charged to Other Funds: City Hall9,800 Art Center2,500 Weed & Tree Assmt4,000 Pool2,500 Total Park Maint. Payroll $989,245 Explanation of Change: The Park Maintenance budget has shifted budgeting salary by activity to budgeting at a higher level. Actual activities worked on will still be recorded. CITY OF EDINA ANNUAL BUDGET PAGE - 70 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONPARK MAINTENANCE SUMMARY OF PERFORMANCE MEASURES This page is intentionally left blank. CITY OF EDINA ANNUAL BUDGET PAGE -71 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1640 - 1641 SUMMARY OF PERFORMANCE MEASURES General Maintenance - 1640: This account handles the paid leave, training and equipment maintenance for the park maintenance programs. Paid leave includes sick, vacation, and holiday pay. Mowing - 1641: Funds from this account are used for maintenance of all manicured grass areas consisting of 422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All scheduled athletic fields are maintained every 5 working days. CITY OF EDINA ANNUAL BUDGET PAGE - 72 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONMAINTENANCE1640 - 1641 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED GENERAL MAINTENANCE - 1640 PERSONAL SERVICES: 6010PAYROLL$83,008$118,983$111,197$111,197$942,120 6011OVERTIME 000028,325 6030PENSIONS 0000122,687 6040FLEX PLAN 000098,211 83,008118,983111,197111,1971,191,343 CONTRACTUAL SERVICES: 6104CONTINUING EDUCATION5,7457,0516,5006,5006,663 6188TELEPHONE1,2821,3133,5503,5503,639 7,0278,36410,05010,05010,302 COMMODITIES: 6406GENERAL SUPPLIES4511,193001,200 CENTRAL SERVICES: 6803GENERAL192,888216,036248,556248,55649,092 6806PUBLIC WORKS BUILDING22,76423,84426,01626,01626,676 6808EQUIPMENT OPERATION168,624177,936189,012189,012196,212 384,276417,816463,584463,584271,980 TOTAL GENERAL MAINTENANCE $474,762$546,356$584,831$584,831$1,474,825 MOWING - 1641 PERSONAL SERVICES: 6010PAYROLL$107,156$78,633$114,482$114,482$0 COMMODITIES: 6406GENERAL SUPPLIES2,1798421,5521,5521,591 TOTAL MOWING $109,335$79,475$116,034$116,034$1,591 CITY OF EDINA ANNUAL BUDGET PAGE -73 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1642 - 1643 SUMMARY OF PERFORMANCE MEASURES Field Maintenance - 1642: All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and/or sodded when necessary to maintain safe ground cover. This account is supplemented by a $7 field use fee from participants. If the fee is raised to $8.00 for 2003, we could collect approximately $9,000 more in revenues. In 1999, $53,866 was contributed from the activities listed below. $67,002 was contributed in 2000, and $67,478 in 2001. this amount was paid by the following groups: Activity 2000 2001 Adult Soccer $1,661$1,879 Adult Baseball 200714 Adult Softball 10,2009,500 Edina Baseball Association 12,1457,336 EGAA Flag Football 1,393840 Edina Youth Softball Association 3,4443,101 Edina Girls Fast Pitch Softball 1,425420 Edina Soccer Assoc. & Soccer Club 25,98425,655 Edina Football Association 4,5506,118 Miscellaneous Field Rentals 6,00011,915 Total $67,002$67,478 General Turf Care - 1643: The funds in this program provide for all city properties and general park maintenance. This includes the contracted spraying of weeds (dandelions) twice a year in areas that are in keeping with Edina's Turf Management Plan. CITY OF EDINA ANNUAL BUDGET PAGE - 74 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONMAINTENANCE1642 - 1643 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED FIELD MAINTENANCE - 1642 PERSONAL SERVICES: 6010PAYROLL$121,653$142,516$140,621$140,621$0 6011OVERTIME3,1403,5342,2152,2150 124,793146,050142,836142,8360 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES1,8368,113609609624 6180CONTRACTED REPAIRS3,9882,351609609624 5,82410,4641,2181,2181,248 COMMODITIES: 6406GENERAL SUPPLIES8,50410,8445,5485,5485,687 6540FERTILIZER2,1611,7431,8861,8861,933 6542INFIELD MIXTURE2,0093,4381,6641,6643,752 6544LINE MARKING POWDER4,6614,6876,0006,0005,600 6546WEED SPRAY0216555555568 6547SEED50301,7751,7751,500 17,83820,92817,42817,42819,040 TOTAL FIELD MAINTENANCE $148,455$177,442$161,482$161,482$20,288 GENERAL TURF CARE - 1643 PERSONAL SERVICES: 6010PAYROLL$61,127$75,646$83,062$83,062$0 6011OVERTIME1,7751,6312,4202,4200 62,90277,27785,48285,4820 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES3393,83111,31611,31611,599 6180CONTRACTED REPAIRS2,92305,7695,7695,913 6260LICENSES AND PERMITS400221221226 3,3023,83117,30617,30617,738 COMMODITIES: 6406GENERAL SUPPLIES2,9615,8513,4383,4383,524 6517SAND, GRAVEL, & ROCK11401,2201,2201,250 6540FERTILIZER2,4194,3744,6594,6594,775 6543SOD & BLACK DIRT1,9931,2502,3292,3292,387 6546WEED SPRAY2,8796,0826,4006,4006,560 6547SEED1,2281,8116,6566,6566,822 11,59419,36824,70224,70225,318 TOTAL GENERAL TURF CARE $77,798$100,476$127,490$127,490$43,056 CITY OF EDINA ANNUAL BUDGET PAGE -75 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1644 - 1645 SUMMARY OF PERFORMANCE MEASURES Forestry - 1644: These funds are used to administer a comprehensive park and boulevard forestry program plus removal of diseased trees on private properties. This account includes contracted tree removal and stump removal of all trees that are diseased (diseased trees on private properties are contracted for removal only when necessary). This account provides for maintenance of tree trimming on boulevard and park trees as well as contractual oak wilt disease identification, control and prevention program. All boulevard tree trimming and removal is assessed to the property owner. Litter Removal - 1645: These funds are used for maintenance and removal of all trash from 39 park areas on a daily basis in season or a weekly basis throughout the year. This also includes the purchase of trash containers. CITY OF EDINA ANNUAL BUDGET PAGE - 76 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONMAINTENANCE1644 - 1645 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED FORESTRY - 1644 PERSONAL SERVICES: 6010PAYROLL$82,895$92,209$105,294$105,294$0 6011OVERTIME3,6087846,0536,0530 86,50392,993111,347111,3470 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES7,75712,91114,97914,97915,353 6107MILEAGE OR ALLOWANCE1,7582,4781,8861,8862,064 6180CONTRACTED REPAIRS6111,65912,31512,31512,623 6182TREE WASTE DISPOSAL5,6184,59413,97913,97914,000 15,74421,64243,15943,15944,040 COMMODITIES: 6406GENERAL SUPPLIES2964161,9971,9972,000 6541PLANTING & TREES3,3043,6259,3209,3209,000 6543SOD & BLACK DIRT3,10506,8786,8786,000 6556TOOLS6531,8602,2182,2182,274 7,3585,90120,41320,41319,274 TOTAL FORESTRY $109,605$120,536$174,919$174,919$63,314 LITTER REMOVAL - 1645 PERSONAL SERVICES: 6010PAYROLL$16,117$20,800$17,680$17,680$0 6011OVERTIME01981,0001,0000 16,11720,99818,68018,6800 CONTRACTUAL SERVICES: 6182RUBBISH REMOVAL3,2785,4676,9886,9887,163 COMMODITIES: 6406GENERAL SUPPLIES6,7234,1257,9877,9878,187 TOTAL LITTER REMOVAL $26,118$30,590$33,655$33,655$15,350 CITY OF EDINA ANNUAL BUDGET PAGE -77 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECREATION MAINTENANCE 1646 SUMMARY OF PERFORMANCE MEASURES Building Maintenance - 1646: These funds are used for the maintenance, repair, and cleaning of 27 buildings in the park system. These funds are also used for the upkeep and new construction of 11 hockey rinks in the park system. Buildings Maintained: 1. Arden Park Shelter 15. Highlands Park Shelter 2. Arneson Gazebo 16. Lewis Park Shelter 3. Arneson Greenhouse 17. Normandale Park Shelter 4. Arneson Historical House 18. Pamela Park Shelter 5. Braemar Complex 19. Rosland Park Picnic Shelter 6. Bredesen Comfort Station 20. Rosland Park Comfort Station 7. Cahill School Building 21. Strachauer Park Shelter 8. Chowen Picnic Shelter 22. Todd Park Shelter 9. Cornelia School Park Shelter 23. Wooddale Picnic Shelter 10. Countryside Park Shelter 24. Utley Park Restrooms 11. Creek Valley Park Shelter 25. Van Valkenburg Complex 12. Edina Senior Center 26. Walnut Ridge Park Shelter 13. Garden Comfort Station 27. Weber Park Shelter 14. Grange Hall CITY OF EDINA ANNUAL BUDGET PAGE - 78 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONMAINTENANCE1646 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED BUILDING MAINTENANCE - 1646 PERSONAL SERVICES: 6010PAYROLL$140,868$157,708$182,381$182,381$0 6011OVERTIME02,7961,0001,0000 140,868160,504183,381183,3810 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES10,0924,9194,2864,2864,393 6180CONTRACTED REPAIRS8,14310,1465,9795,9796,128 6185LIGHT & POWER77,803106,98987,84287,84290,038 6186HEAT26,51335,96638,26338,26339,220 6188TELEPHONE3,9875,55510,71610,71610,984 6189SEWER & WATER46244100500 6201LAUNDRY11,08611,55011,96311,96312,263 138,086175,566159,049159,049163,526 COMMODITIES: 6406GENERAL SUPPLIES27,01927,55325,99225,99226,642 6530REPAIR PARTS11,75110,8859,9969,99612,570 6556TOOLS9,6388,0556,0006,0006,150 6577LUMBER11,3584,6729,8989,89810,145 6578LAMPS & FIXTURES006,3246,3246,482 6610SAFETY EQUIPMENT4,2304,5685,0025,0025,127 63,99655,73363,21263,21267,116 TOTAL BUILDING MAINTENANCE $342,950$391,803$405,642$405,642$230,642 CITY OF EDINA ANNUAL BUDGET PAGE -79 FUND: FUNCTION: AREA: PROGRAM: GENERAL PARK & RECEREATION MAINTENANCE 1647 - 1650 SUMMARY OF PERFORMANCE MEASURES Paths, Hard Surfaces, Hockey Rinks, & Park Amenities Maintenance - 1647: These funds are used for the maintenance of all hard surface areas within the park system. This includes the resurfacing of 26 tennis courts, resurfacing and maintaining 8 hard surface basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths within the park system. These funds are also used for the maintenance and replacement of 23 playground equipment sites, plus park lighting, picnic tables, bleachers, tables, chairs, park benches, signs and drinking fountains throughout Edina's 39 parks. Skating Rink Maintenance - 1648: These funds are used for flooding and maintaining an operation of 11 hockey rinks and 12 general skating areas. This account is supplemented by a $7 per participant user fee, which was paid by the following: Activity 2000 2001 Edina Hockey Association $5,635 $5,670 Adult Bandy 4,560 4,080 Adult 4-Man Hockey 2,000 1,000 Adult Co-Rec Broomball 400 0 TOTAL $12,595 $10,950 Equipment - 1650: This account provides funding for the replacement of existing Park Maintenance equipment and for the purchase of any new additional equipment needed for maintenance of all parks. Explanation of Change: Equipment Replacement was reduced by $70,000 for equipment that will be purchased by Equipment Certificates CITY OF EDINA ANNUAL BUDGET PAGE - 80 FUND:FUNCTION:AREA:PROGRAM: GENERALPARK & RECREATIONMAINTENANCE1647 - 1650 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PATHS, HARD SURFACES, HOCKEY RINKS & PARK AMENITIES - 1647 PERSONAL SERVICES: 6010PAYROLL$18,982$33,791$19,125$19,125$0 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES17,84928,47355,47255,47260,000 COMMODITIES: 6406GENERAL SUPPLIES9,1408,1704,1054,1054,208 6518BLACKTOP2,5894,4583,3283,3283,411 6519ROAD OIL89002,5512,5512,615 12,61912,6289,9849,98410,234 TOTAL PATHS & HARD SURFACE MAINTENANCE $49,450$74,892$84,581$84,581$70,234 SKATING RINK MAINT. - 1648 PERSONAL SERVICES: 6010PAYROLL$116,054$105,244$126,213$126,213$0 6011OVERTIME16,41916,43217,86717,8670 132,473121,676144,080144,0800 CONTRACTURAL SERVICES: 6103PROFESSIONAL SERVICES4601,296000 COMMODITIES: 6406GENERAL SUPPLIES5,7854,1162,1962,1963,700 6530REPAIR PARTS6101,3931,8851,8851,932 6,3955,5094,0814,0815,632 TOTAL SKATING RINK MAINT.$139,328$128,481$148,161$148,161$5,632 EQUIPMENT - 1650 EQUIPMENT: 6710REPLACEMENT$99,691$102,093$99,165$99,165$31,644 TOTAL EQUIPMENT $99,691$102,093$99,165$99,165$31,644 TOTAL PARK MAINTENANCE $1,577,492$1,752,144$1,935,960$1,935,960$1,956,576 Non-Departmental Non-Departmental Overview Non-Departmental Distribution by Area Non-Departmental Distribution by Expenditure Contingencies 15.4% Capital Plan 8.1% Special Assessments 6.8% Employee Program 20.5% Fire Debt Service 13.6% Commissions & Special Projects 35.6% Contractual Services Commodities Personal Services Equipment CITY OF EDINA ANNUAL BUDGET PAGE -81 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL CONTINGENCIES 1500 SUMMARY OF PERFORMANCE MEASURES Contingencies - 1500: The contingencies budget provides for unbudgeted and unforeseen expenditures which may be authorized during the year. It also reduces the impact of unforeseen losses of revenue which may occur. 2002 2003 % Total Contingencies Budget $80,000$95,00018.75% CITY OF EDINA ANNUAL BUDGET PAGE - 82 FUND:FUNCTION:AREA:PROGRAM: GENERALNON-DEPARTMENTALCONTINGENCIES1500 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED CONTRACTUAL SERVICES: 6103$89,531$132,701$80,000$80,000$95,000 TOTAL CONTINGENCIES $89,531$132,701$80,000$80,000$95,000 CITY OF EDINA ANNUAL BUDGET PAGE -83 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL CAPITAL PLAN APPROPRIATION 1502 SUMMARY OF PERFORMANCE MEASURES Capital Plan Appropriation - 1502: This appropriation reflects the amount the operating budget contributes to the capital plan. 2002 2003 % Total Capital Plan Budget $50,000$50,0000 CITY OF EDINA ANNUAL BUDGET PAGE - 84 FUND:FUNCTION:AREA:CAPITALPROGRAM: GENERALNON-DEPARTMENTALPLAN APPROPRIATION1502 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED EQUIPMENT: 6711$0$100,000$50,000$50,000$50,000 TOTAL CAPITAL PLAN APPROPRIATION $0$100,000$50,000$50,000$50,000 CITY OF EDINA ANNUAL BUDGET PAGE -85 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL SPECIAL ASSESSMENTS ON CITY PROPERTY 1503 SUMMARY OF PERFORMANCE MEASURES Special Assessments on City Property - 1503: City owned properties are subject to special assessments for various improvement projects. This program provides funds to pay for these assessments. The budget also reflects the costs necessary to pay Hennepin County for mandated truth in taxation mailing, and the county TIF fee. 2002 2003 % Total Special Assessments Budget $25,000$42,000 68.00% CITY OF EDINA ANNUAL BUDGET PAGE - 86 FUND:FUNCTION:AREA:SPECIALPROGRAM: GENERALNON-DEPARTMENTAL ASSESSMENTS ON CITY PROP.1503 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED SPECIAL ASSESSMENTS: 6915$22,505$42,816$25,000$25,000$42,000 TOTAL SPECIAL ASSESSMENTS $22,505$42,816$25,000$25,000$42,000 CITY OF EDINA ANNUAL BUDGET PAGE -87 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL FIRE STATION DEBT SERVICE 1510 SUMMARY OF PERFORMANCE MEASURES Fire Station Debt Service - 1510: This budget is used to pay the debt service on the debt that is outstanding for the York Avenue fire station. 2002 2003 % Total Fire Station Debt Service $84,000$84,000 0.00% CITY OF EDINA ANNUAL BUDGET PAGE - 88 FUND:FUNCTION:AREA:PROGRAM: GENERALNON-DEPARTMENTALFIRE STATION DEBT SERVICE1510 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED CONTRACTUAL SERVICES: 8220DEBT SERVICE PAYMENTS$83,761$83,760$84,000$84,000$84,000 TOTAL FIRE DEBT SERVICE $83,761$83,760$84,000$84,000$84,000 CITY OF EDINA ANNUAL BUDGET PAGE -89 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL EMPLOYEE PROGRAMS 1513 SUMMARY OF PERFORMANCE MEASURES Employee Programs - 1513: Employee Programs is made up of three expense items; Separation Benefits, which covers vacation and sick leave payouts for employees leaving the City, Employee Recognition, which covers various programs to honor dedicated employees, and Clothing Allowance, an allotment given to City Hall employees to purchase clothing with the City logo. 2002 2003 % Total Employee Programs $123,354$126,724 2.73 CITY OF EDINA ANNUAL BUDGET PAGE - 90 FUND:FUNCTION:AREA:PROGRAM: GENERALNON-DEPARTMENTALEMPLOYEE PROGRAMS1513 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6035SEPARATION BENEFITS$0$0$112,350$112,350$115,720 CONTRACTUAL SERVICES: 6103EMPLOYEE RECOGNITION006,0006,0006,000 6203CLOTHING ALLOWANCE005,0045,0045,004 0011,00411,00411,004 TOTAL EMPLOYEE PROGRAMS $0$0$123,354$123,354$126,724 CITY OF EDINA ANNUAL BUDGET PAGE -91 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL COMMISSIONS & SPECIAL PROJECTS 1504 – 1506 SUMMARY OF PERFORMANCE MEASURES Human Relations Commission - 1504: The Human Relations Commission has 12 members and is an advisory body to the City Council in the areas of human rights, human needs and human relationships. The Commission meets monthly and submits to the City Council an annual proposed human services budget. Fireworks - 1505: Fireworks display to be presented after the band concert on the fourth of July. Suburban Rate Authority - 1506: The Suburban Rate Authority is a joint powers organization that actively intervenes in matters affecting gas, electric, and telephone rates. The Suburban Rate Authority has also been active in matters concerning uniform gas and electric franchises, gas, electric and telephone rate regulation, right-of-way issues, and in legislation concerning the Public Utilities Commission. CITY OF EDINA ANNUAL BUDGET PAGE - 92 FUND:FUNCTION:AREA:COMMISSIONSPROGRAM: GENERALNON-DEPARTMENTAL & SPECIAL PROJECTS1504 - 1506 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED HUMAN RELATIONS COMMISSION - 1504 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$81,600$67,217$86,175$86,175$78,329 6104CONTINUING EDUCATION0125250250250 6105DUES & SUBSCRIPTIONS247247200200200 6136CHEMICAL HEALTH00500500500 6218EDUCATION PROGRAM278135800800800 TOTAL HUMAN RELATION COMMISSION $82,125$67,724$87,925$87,925$80,079 FIREWORKS - 1505 COMMODITIES: 6406GENERAL SUPPLIES$11,000$12,000$12,200$12,200$12,600 TOTAL FIREWORKS $11,000$12,000$12,200$12,200$12,600 SUBURBAN RATE AUTHORITY - 1506 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$4,496$4,000$4,100$4,100$3,000 TOTAL SUBURBAN RATE AUTHORITY $4,496$4,000$4,100$4,100$3,000 CITY OF EDINA ANNUAL BUDGET PAGE –93 FUND: FUNCTION: AREA: PROGRAM: GENERAL NON-DEPARTMENTAL COMMISSIONS& SPECIAL PROJECTS 1507 – 1509 SUMMARY OF PERFORMANCE MEASURES Edina Resource Center - 1507: In 2002, the City elected to withdraw from the Hennepin South Services Collaborative (HSSC) and establish a freestanding family services resource center. This resource center, named Edina Resource Center, is operated as part of the family services collaborative administered by the Edina Public Schools. This budget item constitutes the City’s contribution to the operation of the Edina Resource Center Human Services Planning and Coordination - 1508: With the withdrawal from HSSC, the City’s contribution to the research, planning and coordination (RPC) function of HSSC has been eliminated. This budget item will be used by the City to undertake human service planning and coordination activities on an as-needed basis. Deer Control Program – 1509: This program was authorized by the Council to reduce the City’s deer population. Records Management Program – 1511: This would include doing an inventory and setting up a database in order to meet state data practice laws. Dial-a-Ride Program – 1514: The Edina Dial-a-Ride program provides a low cost transit alternative to Edina residents, principally senior citizens, who require transportation to the Senior Center, medical appointments, shopping and so forth. The program began in February 2001 and has been fully funded by Metropolitan Council Transit as a “demonstration program” in 2001 and 2002. The program is estimated to provide approximately 4,200 passenger rides annually. Continued Metropolitan Council funding plus fare box revenues will fund about 50 percent of the program in 2003. The proposed budgeted amount constitutes the “local share” to continue the program in 2003. Total 2002 2003 % Commissions & Spec. Proj. $200,971$219,7539.35% CITY OF EDINA ANNUAL BUDGET PAGE - 94 FUND:FUNCTION:AREA:COMMISSIONSPROGRAM: GENERALNON-DEPARTMENTAL& SPECIAL PROJECTS1507 - 1509 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED EDINA RESOURCE CENTER - 1507 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$30,236$31,143$31,610$31,610$32,400 TOTAL EDINA RESOURCE CENTER $30,236$31,143$31,610$31,610$32,400 HUMAN SERVICES PLANNING & COORDINATION - 1508 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$21,218$21,218$21,536$21,536$22,074 TOTAL HUMAN SERVICES PLANNING & COORDINATION $21,218$21,218$21,536$21,536$22,074 DEER CONTROL PROGRAM - 1509 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES1,10111,0077,3007,3009,000 COMMODITIES: 6406GENERAL SUPPLIES1261266006000 TOTAL DEER CONTROL $1,227$11,133$7,900$7,900$9,000 RECORDS MANAGEMENT - 1511 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$0$0$35,700$35,700$36,600 DIAL A RIDE - 1514 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES$0$0$0$0$24,000 TOTAL COMMISSIONS & SPECIAL PROJECTS $150,302$147,218$200,971$200,971$219,753 Appendix Central Services Central Services Overview Central Services Distribution by Area Central Services Distribution by Expenditure General 42.4% Equipment Operation 42.6% City Hall 6.4% Pub. Works Bldg. 8.6% Salaries 23.3% Contractual Services 43.6% Commodities 22.2% Central Services 7.5%Equipment 3.4% CITY OF EDINA ANNUAL BUDGET PAGE -95 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES GENERAL 1550 SUMMARY OF PERFORMANCE MEASURES General - 1550: Personal services consist of 2 full time employees. Central Services General is made up of worker’s compensation and liability insurance, upgrade and maintenance to the City’s wide area network and shared costs, such as postage, bank charges and personnel advertising. These costs are allocated based on departmental usage or number of employees in each department. One third of this budget is allocated to our enterprise funds and is not tax supported. Explanation of Change: Insurance increased $69,000 to reflect increased cost in liability and benefits insurance. Pensions and Flex Plan will now be budgeted as a direct expense to each department. This change is due to the reporting requirements of GASB 34. Distribution Allocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Mayor & Council 24,780 2,065 City Hall 7,584 632 Administration 40,380 3,365 Public Works Building 5,772 481 Planning 26,700 2,225 Equipment Operation 34,620 2,885 Finance 26,700 2,225 Art Center 20,964 1,747 Elections 7,728 644 Pool 21,324 1,777 Assessing 37,956 3,163 Golf Course 73,356 6,113 Public Works: Arena 36,396 3,033 Administration 13,800 1,150 Edin/Cent 48,528 4,044 Engineering 30,996 2,583 Utilities 99,360 8,280 Maintenance 157,920 13,160 50th Assessment Dist. 4,416 368 Police 235,668 19,639 50th Street - Liquor 23,532 1,961 Animal Control 4,380 365 York - Liquor 39,192 3,266 Fire 137,616 11,468 Vernon - Liquor 34,188 2,849 Health 19,296 1,608 Recycling 5,712 476 Inspections 39,744 3,312 Communications 18,276 1,523 Parks: Administration 50,136 4,178 Maintenance 49,092 4,091 473,220 39,435 $902,892 $75,241 Total $1,376,112 $114,676 2002 2003 % Total Central Services General $4,761,540$1,376,112 -71.10% CITY OF EDINA ANNUAL BUDGET PAGE - 96 FUND:FUNCTION:AREA:PROGRAM: GENERALCENTRAL SERVICESGENERAL1550 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$70,655$82,665$99,950$99,950$107,762 6030PENSIONS1,709,9701,892,4611,918,7321,918,73214,310 6040FLEX PLAN1,275,5931,367,5151,612,7831,612,78312,720 6046UNEMPLOYMENT COMP.3,2682,3563,0003,0003,000 3,059,4863,344,9973,634,4653,634,465137,792 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES52,19828,14031,00031,00031,000 6104COMPUTER TRAINING5,51910,88213,00013,00013,000 6121PERSONNEL64,53161,07737,80037,80040,000 6151EQUIPMENT RENTAL6,91110,37210,50010,50014,000 6155BANK SERVICE CHARGES16,68327,87220,00020,00030,000 6160COMPUTER SOFTWARE3,93363,56252,00052,00058,000 6188TELEPHONE86,50578,44187,00087,00087,000 6200INSURANCE554,422659,907689,000689,000775,225 6230SERVICE CONTR. - EQUIP.14,11718,74513,20013,20013,500 6235POSTAGE43,54834,00755,00055,00055,000 848,367993,0051,008,5001,008,5001,116,725 COMMODITIES: 6406GENERAL SUPPLIES45,01050,81650,00050,00051,200 EQUIPMENT: 6710REPLACEMENT29,3096,27468,57568,57570,395 6711NEW7,6774,952000 36,98611,22668,57568,57570,395 TOTAL GENERAL $3,989,849$4,400,044$4,761,540$4,761,540$1,376,112 CITY OF EDINA ANNUAL BUDGET PAGE -97 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES CITY HALL 1551 SUMMARY OF PERFORMANCE MEASURES City Hall - 1551: Personal services consist of 1 full time employee, public works help, park maintenance help, and part time help. This program provides for the operation and maintenance of the City Hall. Operating costs are allocated to departments on the basis of space occupied. Explanation of Change: $30,000 has been added for additional costs associated with the new City Hall/Police building. Distribution Allocation to Operating Departments Annual Monthly Mayor & Council $14,388$1,199 Administration 23,1721,931 Planning 6,600550 Finance 11,580965 Assessing 11,580965 Public Works: Administration 3,324277 Engineering 11,580965 Police 94,1047,842 Health 4,956413 Inspections 9,924827 Parks 11,556963 Utilities 3,996333 Total $206,760$17,230 2002 2003 % Total City Hall Budget $180,744$206,760 14.39% CITY OF EDINA ANNUAL BUDGET PAGE - 98 FUND:FUNCTION:AREA:PROGRAM: GENERALCENTRAL SERVICESCITY HALL1551 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$61,387$58,359$69,089$69,089$83,720 6011OVERTIME2,1903,2103,2243,2243,500 6030PENSIONS 00007,561 6040FLEX PLAN 00006,995 63,57761,56972,31372,313101,776 CONTRACTUAL SERVICES: 6180CONTRACTED REPAIR7,4053,5755,6655,6655,600 6182RUBBISH SERVICE1,6951,9773,0003,0003,000 6185LIGHT & POWER26,16229,05425,24025,24032,000 6186HEAT7,24611,07713,00013,00014,000 6189SEWER & WATER1,8291,9762,5202,5203,000 6201LAUNDRY2,9783,1312,9872,9873,200 47,31550,79052,41252,41260,800 COMMODITIES: 6406GENERAL SUPPLIES2,70010,1137,3577,35712,000 6511CLEANING SUPPLIES1,0051,5632,6002,6002,600 6512PAPER SUPPLIES12,78213,26411,63811,63815,000 6530REPAIR PARTS3,9562,78514,00014,0007,000 20,44327,72535,59535,59536,600 CENTRAL SERVICES: 6803GENERAL17,11218,82820,42420,4247,584 TOTAL CITY HALL $148,447$158,912$180,744$180,744$206,760 CITY OF EDINA ANNUAL BUDGET PAGE -99 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES PUBLIC WORKS BUILDING 1552 SUMMARY OF PERFORMANCE MEASURES Public Works Building - 1552: Personal services consist of 1 full time employee, and Public Works help. The function of the public works building is to provide a shelter for equipment maintenance operations and provide stockroom and office facilities for public works personnel. A large part of this account is directed towards rubbish hauling, light and power, heat and fuel oil, and repair parts for the building. Distribution Allocation to Operating Departments Annual Monthly Public Works $35,664$2,972 Parks 26,6762,223 Equipment Operation 196,74016,395 Utilities 21,1801,765 Total $280,260$23,355 2002 2003 % Total Public Works Building Budget $273,312$280,260 2.54% CITY OF EDINA ANNUAL BUDGET PAGE - 100 FUND:FUNCTION:AREA:PROGRAM: GENERALCENTRAL SERVICESPUBLIC WORKS BUILDING1552 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$107,409$70,981$69,456$69,456$69,813 6011OVERTIME9291,1182,4002,4003,977 6030PENSIONS 00004,885 6040FLEX PLAN 00005,724 108,33872,09971,85671,85684,399 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES01,1051,5001,5001,100 6182RUBBISH SERVICE4,0004,5553,5003,5004,200 6185LIGHT & POWER40,13842,72941,00041,00042,000 6186HEAT & FUEL OIL51,38179,42265,00065,00066,000 6189SEWER & WATER2,8102,9512,5002,5003,000 98,329130,762113,500113,500116,300 COMMODITIES: 6406GENERAL SUPPLIES16,14716,94011,00011,00014,000 6511CLEANING SUPPLIES10,36711,41410,50010,50012,000 6530REPAIR PARTS56,08038,84343,00043,00040,100 82,59467,19764,50064,50066,100 CENTRAL SERVICES: 6803GENERAL13,06814,71215,96015,9605,772 EQUIPMENT: 6710REPLACEMENT4,3923,2377,4967,4967,689 TOTAL PUBLIC WORKS BUILDING $306,721$288,007$273,312$273,312$280,260 CITY OF EDINA ANNUAL BUDGET PAGE -101 FUND: FUNCTION: AREA: PROGRAM: GENERAL CENTRAL SERVICES EQUIPMENT OPERATION 1553 SUMMARY OF PERFORMANCE MEASURES Equipment Operation - 1553: This account provides for the operation and maintenance of all City vehicles. A large part of the operation costs are attributed to the purchase of fuel for City equipment. The shop supervisor and five mechanics plus a ½ position assigned to inventory control are the personnel responsible for the City’s 46 cars, 102 trucks, plow trucks, pickups and vans, 140 off-road vehicles, 6 trailers, and miscellaneous equipment. One-half position is assigned to inventory control. Additionally, the public works shop is responsible for all maintenance of equipment and power tools. Costs of equipment operation are charged to operating departments and other funds on the basis of use. Explanation of Change: Additional funds are allocated to contracted services for increases in technology of repairing the fleet. We have seen an increase in technology issues such as electronic items, and more contractual repairs of the emergency fleet over the past few years. Past equipment were more mechanical in nature and as today’s equipment are more technical. Distribution Allocated to General Fund: Allocated to other Funds: Annual Monthly Annual Monthly Administration $2,064 $172Pool $2,760 $230 Assessing 5,532 461Golf Course 1,104 92 Public Works: Edin/Cent. Lake 8,424 702 Engineering 16,584 1,382Utilities 111,924 9,327 Supervision 17,268 1,439York – Liquor 552 46 Maintenance 511,392 42,616 $124,764 $10,397 Police 346,404 28,867 Animal Control 3,732 311 Fire 139,560 11,630 Health 2,352 196 Inspections 15,888 1,324 Park Maintenance 196,212 16,351 $1,256,988 $104,749Total $1,381,752 $115,146 2002 2003 % Total Equipment Operation Budget $1,314,096 $1,381,752 5.15% CITY OF EDINA ANNUAL BUDGET PAGE - 102 FUND:FUNCTION:AREA:PROGRAM: GENERALCENTRAL SERVICESEQUIPMENT OPERATION1553 SUMMARY OF EXPENDITURES 20002001 2002 2003 ACCT.DESCRIPTIONACTUALACTUAL ESTIMATEDBUDGETED ADOPTED PERSONAL SERVICES: 6010PAYROLL$269,028$321,434$327,924$327,924$344,053 6011OVERTIME2,8928,9913,0003,0003,100 6030PENSIONS 000042,022 6040FLEX PLAN 000041,342 271,920330,425330,924330,924430,517 CONTRACTUAL SERVICES: 6103PROFESSIONAL SERVICES1907391,5001,5001,500 6160DATA PROCESSING2,2973,3383,0003,0003,100 6180CONTRACTED REPAIRS44,48143,65950,00050,00076,000 6201LAUNDRY5,4356,7836,0006,0006,600 6237RADIO SERVICE4,9866,4507,5007,5007,500 6238CAR WASHES1,7402,1305,0005,0005,000 6260LICENSE FEES & PERMITS23,28319,72820,00020,00020,600 82,41282,82793,00093,000120,300 COMMODITIES: 6406GENERAL SUPPLIES27,74627,39922,00022,00023,000 6530REPAIR PARTS179,385179,898190,000190,000195,000 6556REPLACEMENT OF TOOLS13,1379,2798,5008,5009,000 6580WELDING SUPPLIES7,3744,8627,0007,0007,300 6581GAS & FUEL OIL189,817205,937212,000212,000218,000 6583TIRES & TUBES34,54336,28740,00040,00042,000 6584LUBRICANTS12,06110,74816,00016,00014,000 6585ACCESSORIES17,74046,14255,00055,00055,000 6610SAFETY EQUIPMENT2,5833,5573,5003,5004,500 484,386524,109554,000554,000567,800 CENTRAL SERVICES: 6803GENERAL96,888101,220113,256113,25634,620 6806PUBLIC WORKS BUILDING167,832175,824191,916191,916196,740 264,720277,044305,172305,172231,360 EQUIPMENT: 6710REPLACEMENT5,76914,56431,00031,00031,775 TOTAL EQUIPMENT OPERATION $1,109,207$1,228,969$1,314,096$1,314,096$1,381,752