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Home My WebLink About2015-01-15 Meeting PacketAGENDA CITY OF EDINA, MINNESOTA TRANSPORTATION COMMISSION COUNCIL CHAMBERS January 15, 2015 6:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. APPROVAL OF MINUTES A. Regular Meeting of December 18, 2014 V. COMMUNITY COMMENT During “Community Comment,” the Transportation Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight’s agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Commission Members to respond to their comments tonight. Instead, the Commission might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Vision Zero Presentation by Jay Walljasper B. 2014 Bicycle & Pedestrian Count Results C. Roadway Reconstruction Survey Content and Methodology D. Edina Challenge: Transportation Subcommittee E. Traffic Safety Committee Report of January 7, 2015 F. Updates i. Student Member ii. Bike Edina Working Group iii. Living Streets Working Group iv. Walk Edina Working Group v. Communications Committee Agenda / Edina Transportation Commission January 15, 2015 Page 2 VII. CORRESPONDENCE AND PETITIONS VIII. CHAIR AND COMMISSION MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS/DATES/EVENTS Thursday January 15 Regular ETC Meeting 6:00 PM COUNCIL CHAMBERS Thursday February 19 Regular ETC Meeting 6:00 PM COMMUNITY ROOM Thursday March 19 Regular ETC Meeting 6:00 PM COMMUNITY ROOM Thursday April 16 Regular ETC Meeting 6:00 PM COUNCIL CHAMBERS Thursday May 21 Regular ETC Meeting 6:00 PM COMMUNITY ROOM Thursday June 18 Regular ETC Meeting 6:00 PM COMMUNITY ROOM Thursday July 16 Regular ETC Meeting 6:00 PM COUNCIL CHAMBERS Thursday August 20 Regular ETC Meeting 6:00 PM COMMUNITY ROOM G:\PW\CENTRAL SVCS\TRANSPORTATION DIV\Transportation Commission\Agendas & RR's\2015 Agendas\20150115 Agenda.docx 1 MINUTES OF CITY OF EDINA, MINNESOTA TRANSPORTATION COMMISSION COMMUNITY ROOM DECEMBER 18, 2014 6:00 P.M. ROLL CALL Answering roll call were members Bass, Boettge, Campbell, Iyer, Janovy, LaForce, Nelson, Olson, Rummel, Spanhake and Whited. ABSENT APPROVAL OF MEETING AGENDA Motion was made by member Janovy and seconded by member LaForce to approve the meeting agenda. All voted aye. Motion carried. APPROVAL OF MEETING MINUTES REGULAR MEETING OF NOVEMBER 20, 2014 Motion was made by member Janovy and seconded by member Iyer to approve the amended minutes of November 20, 2014. All voted aye. Motion carried. COMMUNITY COMMENT - None. REPORTS/RECOMMENDATIONS Edina Challenge Transportation Priority Discussion Ms. Mamie Segall and Ms. Kris Marshall explained what Edina Challenge was and how the ETC might be able to help. Ms. Segall, the volunteer chair and vice-president for the Edina Community Foundation, explained that Edina Challenge’s two primary goals are to help people understand that there are youths in Edina that face challenges and their mission is to support the disadvantaged youths so that they can take advantage of available community assets. She said there are over 750 students that receive free or reduced lunch in the school district. Ms. Segall said Edina Challenge started in Mar. 2013 as an initiative of the Edina Community Foundation and is actively collaborating with at least 14 groups including the City, school district and others. She said they began by surveying other communities to see what gaps exist for disadvantaged youths and they received 25-30 responses. From this, they identified five key gaps to address which are mentoring, tutoring, funds for extracurricular engagement, housing, and transportation. She said they’ve identified ways to help and have already started in all gap areas except for transportation. She said a lack of transportation eliminates participation in programs and this is where they need the ETC’s expert assistance. Ms. Segall said they’ve reached out to other communities to see what they are doing, contacted ITN, a new transportation service to Edina, and social workers in the school district. She said some recommendations were made but they do not have the transportation expertise. She said they need to understand what the needs are such as where do the youths need to go, when do they need to go and what options are available. She asked if the ETC would consider forming a working group to work with them. Discussion Member Olson said he’s noticed that there are some mothers who do not drive but the family is not low income and asked if the program was solely for low income families, and Ms. Segall said yes. Member Whited said a similar need exists for preschoolers and asked if they’ve reached out to them and Ms. Segall said they have not. Member Whited asked if they’ve considered collaborating with other low income people who also need transportation. Ms. Segall said these are the ideas that they are looking for from the ETC. 2 Member Iyer asked if the working group would include people from other groups or led by the ETC and chair Bass said it would function like other ETC working groups. Member Bass said transportation is an issue that comes up often for seniors and suggested a comprehensive approach to the issue. Member Janovy asked if the students were all Edina residents and Ms. Segall said some are open enrolled but the majority are residents. Member Iyer asked if they’ve identified what they’d like to accomplish in 1-2 years and Ms. Segall said no. Member Janovy suggested forming a small committee to review the research data and discuss forming a working group. Member Boettge said when children don’t have transportation neither do the parents. She asked what can be done for the parents. Ms. Segall said their primary focus is on the youths but they are open to suggestions. Student member Campbell said he participates in zero hour at school but students are expected to provide their own transportation and sees this as an issue for students who don’t have transportation. Member Whited suggested contacting Normandale Community Lutheran Church and VEAP because they have experience transporting children and parents. Member Bass said there are assets already that they can leverage and build on. She said what Edina Challenge wants to do is not comprehensive enough. She supports forming the small group committee to provide guidance. Member Nelson asked if there were funds available and Ms. Segall said yes, thru the Edina Community Foundation and they also received a grant from the Edina Rotary. Member Nelson said it seemed majority of rides are school related and there are some difficulties working with the school district who has the buses but would also have expenses. He suggested getting the right people together to begin the discussion and he would be willing to participate. Member Spanhake also expressed an interest in participating. Member LaForce said they’ve spent a significant amount of time creating their 2015 Work Plan and is considering adding another big item to their workload. Member Janovy agreed but said it relates to things already in the Work Plan such as walking, biking, and the circulator. Chair Bass suggested thinking more globally, think beyond the circulator and think more comprehensively. She said there are existing infrastructures that can probably meet multiple needs. Motion was made by member Janovy and seconded by member Iyer to form a temporary sub-committee of up to four members, plus student members, to evaluate the ETC’s role in the Edina Challenge Transportation project. All voted aye. Motion carried. Members Bass, Janovy, Nelson, Spanhake and student members Campbell and Rummel volunteered. Chair Bass will organize the first meeting. Capital Improvement Plan Transportation Projects Planner Nolan explained that all the projects listed were approved for implementation over the next five years. Discussion: • Valley View, Tracy Ave, Valley Ln Roundabout: member Janovy asked if this was related to an item in the Traffic Safety Report and planner Nolan said no. She said this will need discussion and public outreach. 3 • Greater Southdale Traffic Model: Member Janovy said she email director Millner about this; she said the study is no longer in the CIP. Planner Nolan said director Millner said the title is poorly worded because it is more of a transportation study. She said the description does not say it’s a study and asked if the ETC will be kept abreast of scoping, etc. and planner Nolan said yes. • On-Street Bike Facility Pavement Markings: member Janovy asked how Bike Edina will be involved and planner Nolan said staff will seek direct input but they have not begun working on this yet. • Cahill Rd/Dewey Hill Rd Roundabout: member Janovy said this is the first time they’ve seen this and it is scheduled for 2015. She asked how bikes will be treated. Also next to Lewis Park so should consider park traffic and pedestrians. Member Nelson added that this intersection is used by many of semi-trucks and there are existing bike lanes. • HRA-North Parking Ramp Expansion: member Whited asked that they keep bike storage in mind. • Oaklawn Ave Sidewalk: member Olson asked if the easement was acquired from the twin homes and planner Nolan said staff is not actively pursuing this at this time and when they do, they will need to consult with the City’s attorney because there is currently a utility easement there. • Promenade Phase 5: member Olson asked if the goal is to go all the way to Crosstown and planner Nolan said yes. He said staff is actively looking at a route thru and around the Galleria and Southdale, and near France Ave that would coordinate with the bridge improvements at Crosstown. Member Bass asked if they would get a chance to provide input on design and planner Nolan said yes. 2013 Street Reconstruction Project Survey Results The following were asked or requested: • To get a copy of the raw data; • Total number of respondents; • How will this influence the future; • What lessons were learned; • To get a copy of the communications study that was done several years ago. Discussion ensued about how to gather meaningful data and the suggestion was made to add this as an agenda item so that they can review the preconstruction questionnaire. Motion was made by member Janovy and seconded by member LaForce to form a temporary sub-committee to discuss pre and post roadway reconstruction data gathering. All voted aye. Motion carried. Members Iyer, Janovy and LaForce volunteered. Traffic Safety Committee Report of December 3, 2014 A.1. Member Whited asked if the intersection would be closely watched or video-taped again and planner Nolan said they did not discuss this but it could be done. Member Janovy said the information was vague and incomplete. Motion was made by member Janovy and seconded by member LaForce to forward the Dec. 3 report to the City Council. All voted aye. Motion carried. Updates Student Members Discussion ensued about cost of parking at the high school and the process for getting a parking permit; they’re aware if input was being sought from students on Edina Vision but they are vaguely aware of remodeling plans at the high school including a lower level parking lot and moving 9th graders into the high school. They were asked to learn more about the remodeling plans and to report back next month. 4 Bike Edina Working Group Member Janovy said they plan to meet in January to identify action items. Living Streets Working Group Planner Nolan said staff has been working on the context and prioritization section of the plan and decided to include the policy in the plan which means some editing was necessary. The new completion date is Mar. 2015 for City Council approval. Chair Bass requested that track changes be used to show the changes to the policy when it’s presented to the ETC. Walk Edina Working Group Member Boettge said their first meeting is Jan. 6, 6 p.m., in the Mayors Conference Room, City Hall. She asked members to suggest agenda items and member Janovy suggested asking members what messages they hear from the City, if any, and what would be helpful. Member Nelson mentioned the Mayor’s Walk. Chair Bass suggested using the first meeting to establish their purpose, bylaws, etc. to create a strategic focus on implementing walking in a comprehensive way. Member Boettge asked if funds were available because a suggestion was made to print an historical walking map. Member Janovy suggested doing a story for About Town and producing the map in there. Communications Committee Member LaForce asked about the multi-modal education plan and planner Nolan said it will be on the agenda in January. CORRESPONDENCE AND PETITIONS – None. CHAIR AND COMMISSION MEMBER COMMENTS Member Janovy said she recalled the ETC would be involved in the multi-modal education plan and planner Nolan said staff regrouped and is rewriting the plan based on the ETC’s suggestions and it will be presented in January. Based on the Dec. 9 public hearing for roadway reconstruction, member Janovy said some streets will be narrowed, and a 4- ft sidewalk was approved despite the recently approved plan for 5-ft sidewalks. She said the cost of implementing Living Streets may be higher than thought so they may need to look at it again and make a recommendation to City Council to this effect. She said she does not want to accept the current financial restraint. Member Iyer concurred and said there was a cost to doing everything whether it’s being done right or wrong, but doesn’t know how to hold the decision-makers accountable. Member Spanhake said there isn’t enough funding for everything they’d like to do. Chair Bass suggested discussing this when they begin to talk about Living Streets again and while they cannot tell the City Council what to do, the ETC can articulate its intention. Member Whited asked about the Greater Southdale Study schedule because it would appear that smaller decisions are being contemplated that could have implications for the greater neighborhood. Member Janovy concurred and said the Mayor has had conversations about a small area plan aside from the overall transportation study. Chair Bass said they could recommend that the City Council do not detach the two and also do not cut off connectivity of streets as being suggested on W. 72nd Street. Member Nelson reiterated planning for the sidewalk on Valley View Road as part of the 2015 Birchcrest B Neighborhood Roadway Reconstruction. He said he’s aware that the current residents do not want the sidewalk but the road should be aligned to accommodate it in the future. He likened it to the Cornelia Drive sidewalk that residents did not want several years ago and is now scheduled for construction in 2015. He said the same should be done in Arden Park D where 4 ft. sidewalks are meandering around trees instead of the approved 5 ft. width. Member LaForce asked if it was possible for the City Council to include the Valley View Road sidewalk considering the project has already been bid and has a signed contract. He said the City Council will not raise the issue but maybe the ETC could. Chair Bass said they could recommend that staff realign the road or look at the possibility of including the sidewalk. Member Nelson said he was not pushing for the sidewalk now, just for preparing the road for the sidewalk in the near future. Motion was made by member Janovy and seconded by member LaForce to recommend in an advisory communication to 5 City Council that they consider modifying the 2015 Birchcrest B Neighborhood Roadway Reconstruction project roadway along Valley View Road to accommodate a future sidewalk in recognition of the recently approved Sidewalk Facilities Map. All voted aye. Motion carried. Member Janovy will write the advisory communication and members Laforce and Spanhake will review. STAFF COMMENTS • The Sidewalk Facilities Map was sent to the Met Council and the Comprehensive Plan modification is expected to be approved in 2-3 weeks. • A grant application is being written for the Cornelia Drive sidewalk. A meeting was held to present the plan and gather feedback from area residents (members Boettge and Olson were in attendance). Feedback was positive and staff is moving forward with the plan as presented. Staff is also contacting residents who will be more personally impacted because of landscaping or tree(s) in the right-of-way. If the grant is not approved, the PACS fund will fund the sidewalk. • The variance for the Valley View Road (McCauley Trail to Mark Terrace Drive) project was approved (the variance is for the curve at Comanche Court for the 20 mph speed limit). ADJOURNMENT Meeting adjourned. ATTENDANCE TRANSPORTATION COMMISSION ATTENDANCE - 2014 NAME TERM J F* M A M J J A S O N D SM 2/27 SM 3/10 WS 3/18 # of Mtgs Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 1 0 0 1 13 Bass, Katherine 2/1/2017 1 1 1 1 1 1 1 1 1 1 1 11 85% Boettge, Emily 2/1/2017 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Campbell, Jack student 1 1 1 1 4 31% Iyer, Surya 2/1/2015 1 1 1 1 1 1 1 1 1 1 10 77% Janovy, Jennifer 2/1/2017 1 1 1 1 1 1 1 1 1 1 1 1 1 13 100% LaForce, Tom 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Nelson, Paul 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 1 12 92% Olson, Larry 2/1/2016 1 1 1 1 1 1 1 1 1 1 1 11 100% Rummel, Anna student 1 1 1 1 4 31% Sierks, Caroline student 1 1 1 3 23% Spanhake, Dawn 2/1/2016 1 1 1 1 1 1 1 1 1 9 82% Van Dyke, Jackson student 1 1 2 15% Whited, Courtney 2/1/2015 1 1 1 1 1 1 1 1 1 1 1 11 85% *Cancelled due to weather REPORT./ ECOMMENDATION To: Edina Transportation Commission From: Mark K. Nolan, AICP, Transportation Planner Date: January 15, 2015 Subject: Vision Zero Presentation by Jay Walljasper Action Requested: None. Agenda Item #: VI. A. Action Discussion Information Information / Background: Writer and speaker Jay Walljasper recently wrote an article for Project for Public Spaces (PPS) titled "A New Vision to Fix the Tragedy No One Ever Thinks About" (www.pps.orgiblogia-new-vision-to-fix-the-tragedy-no- one-ever-thinks-abouta Jay will be on-hand to give a presentation regarding this topic. Please read the following regarding the article: The bias in our national philosophy towards high speed mobility has long been a topic that PPS has advocated against. In addition to stifling Placemaking, forcing people into cars has contributed to a host of growing national problems. Most compelling of those problems is the incredible pedestrian carnage. Yet until recently public outcry was minimal and government investment in transportation paid only lip service to annual fatalities that amount to the equivalent of one major airplane crash each month. Fortunately, the pendulum has swung back towards our cities, states, and federal government taking action. In a two part series, long time PPS friend and PPS Senior Fellow Jay Walljasper will walk us through the growing new vision to address this tragedy. Part 1 — A New Vision to Fix the Tragedy No One Ever Thinks About — describes emerging pedestrian safety initiatives around the world. A popular speaker, veteran communications strategist, award-winning writer and community consultant, Jay Walljasper gathers stories and practices from around the world that point us toward a better and more enjoyable future. He covers a wide variety of topics, with particular specialties in community and urban issues, travel, sustainability, cultural commentary, and the commons. For more information about Jay, visit his website at: www.jaywalljasper.corn City of Edina < 4801 W. 50th St. < Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Attachments: None G:\ PW \CENTRAL SVCS \TRANSPORTATION DIV \Transportation Commission\ Agendas & RR's \2015 R&R\ Item VIA. Vision Zero Presentation -Jay Wolljasper.docx 1 Sharon Allison From:Mark K. Nolan Sent:Monday, January 12, 2015 10:49 AM Cc:Sharon Allison Subject:Re: ETC Item VI. A. Vision Zero Presentation by Jay Walljasper Commissioners, Below is some information sent by Jay Walljasper, who is presenting at Thursday’s ETC meeting. It is some introductory information regarding Item VI. A. “Vision Zero.” More than 4500 pedestrians are killed by motor vehicles every year on the streets of America--more than those who died in the horror of 9/11. Unfortunately, pedestrian deaths (and all traffic fatalities) are viewed as an inevitable side effect of modern life. “People accept this as normal, just as 100 years ago most people accepted that women could not vote,” observes Gil Penalosa, Executive Director of 8-80 Cities, an international organization working to make streets safe for people of all ages. Yet recent history offers genuine hope for making our streets safer. A generation ago domestic abuse and drunk driving were seen as sad, unalterable facts of human nature. But vigorous public campaigns to prevent these tragedies have shown remarkable results, offering clear evidence that destructive human behavior can be curbed when we put our minds to it. Campaigns to reduce pedestrian, bicyclist and motorist deaths to zero are now taking shape around the country from Philadelphia to Chicago to Oregon based on successful efforts in Sweden and the Netherlands. Thanks, and see you Thursday. Mark Nolan, AICP, Transportation Planner 952-826-0322 | Fax 952-826-0392 MNolan@EdinaMN.gov | www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business REPORT / RECOMMENDATION To: Edina Transportation Commission From: Joseph Totten, Traffic Safety Coordinator Date: January 17, 2015 Subject: 2014 Bicycle and Pedestrian Count Results Action Requested: None. Agenda Item #: VI. B. Action Discussion El Information Information / Background: Traffic Safety Coordinator Joe Totten will present the results of the non-motorized transportation counts that were conducted in the City of Edina as part of the statewide counts on the subject. The reason for conducting the counts, how the counts were conducted, what the data can be used for, and what we can learn from the current data sets will also be presented/discussed. Summary Traffic Volumes are a basic input for transportation planning and engineering'. Currently sophisticated models and monitoring systems exist to estimate vehicle traffic and its attributes. Recently, there has been a greater emphasis on non-motorized transportation modes and their use as alternate forms of transportation, as well as for enjoyment and exercise. With this increase in attention to these forms of transportation, the City of Edina has started evaluating how these modes are used. This is the first year of this program, using past data that was provided courtesy of Transit for Livable Communities, which ran previous counts, limited multi-year analysis was possible. In the future, more data in these locations and others will be able to determine the effectiveness of improvements to the infrastructure for non-motorized transportation, the changes in use over the course of several years, establish benchmarks and standards for facilities' use, improve the system planning for bicyclists and pedestrians, and otherwise gather information for the use of residents, businesses, staff, the state, and outside researchers. Currently few final conclusions can be reached, however trends have started to show themselves. Further investigation in the future will allow the City of Edina to determine if these trends continue and how they may change over time. Together with the Minnesota Department of Transportation (MnDOT) the Minnesota Department of Health (MDH) and statewide communities, Edina staff was trained in how to conduct these counts. The state was City of Edina 4801 W. 50th St. Edina, MN 55424 REPORT / RECOMMENDATION Page 2 interested in investigating the use of walking and bicycling as transportation modes, and the exercise that is associated with walking or bicycling in conjunction with its Statewide Health Improvement Plan. Counting was conducted by city staff, placing cameras and analyzing the videos in the office. Full weekdays (Tuesday-Thursday) were recorded and analyzed in 15 minute segments. This was done under the instruction of MnDOT, to get the most consistent data. The Traffic Safety Coordinator and an Engineering Intern analyzed the video into the categories of bicyclist and pedestrian, with pedestrian also consisting of the subcategory of assisted pedestrian (using any sort of additional assistance that could not be considered a bicycle, i.e. wheelchairs, strollers and skateboards). An attempt was also made to record children as opposed to adults; however the definition of the cameras, as well as the question of how to determine how someone signifies that they are grown made this analysis difficult and the data unreliable. By counting for twenty-four (24) hours at each location, the city was able to create a general graph of users by time of day. This graph (shown on page 4) closely reflects the shape of a typical vehicle travel model. Other analysis (from this years' data only) that is worthy of note, is where the counts took place, the relative uses of these different locations, and the surrounding area of the counts, as well as an aggregate count of bicycling users and pedestrian users. Using the recently collected and past data, we can observe that from 4:00-6:00 PM, the general use of non-motorized use has been increasing with time in the three locations studied. This is taken from the MnDOT report "The Minnesota Bicycle and Pedestrian Counting Initiative: Methodologies for Non-motorized Traffic Monitoring, Final Report" Attachments: Four charts detailing some of the results for the count program A map of the count locations throughout the City of Edina G:\PW\CENTRAL SVCS \TRANSPORTATION DIV\ Non-Motorized Transportation Bike-Ped Counts\VI.B. 2014 Bicycle and Pedestrian Count Results.docx S1 N 3 W H D V I I V Legend Count Locations, used for Year-to-Year Comparrissons A Count Locations, not used for year to year comparissons r it y f Non-Motorized Count Locations w+ Englneeing Dept OdOber. 2014 ATTACHMENTS Page 2 Full Day averages 0\ sz40 „Sli` 'c'S\ • <k." o 6/6 .) <be \e , c.. <SO rs..N,L:\ ' V,... .cn N 0_, (2> Z ,S.\ ,c‘ c• o o o i< .c• ev,o \c• o. i„.4) c.,o (12/ -A i'n <.) %(' o CS) \g2 iSCI o6Z) 6' 'Le 4,c-\ \o •c, .c. . be, 44. ,c \e' -%4 6) Sc-• ,Z..c` \c 'z' o'` Sq' ,e' e '' •c, ‘:` '<, ,s;...c• .45.e .4e, & ,?>e \e, Ge, P- sZ- ‘P‘<‘ C/6 c'(\ •0- ac' (.., cr. c• C Kc‘ *\C‘ \'• AQ. \'?:- ,(;.• \e, 450 400 350 300 250 200 150 100 50 0 ATTACHMENTS Page 3 Non-Motorized Transportation Users, 4-6 PM 400 350 300 250 150 —.Bikes —O—Peds • All 100 50 0 2008 2009 2010 2011 2012 2013 2014 Year ATTACHMENTS Page 4 Sum of all Non-Motorized Counts (Hour Long), City of Edina 450.00 400.00 350.00 ea 4. • 300.00 ▪ 250.00 5,) 200.00 z -a 14.6, 150.00 2 z 100.00 50.00 4:30 6:00 7:30 9:00 10 30 12:00 13:30 15.00 16:30 18:00 19:30 21:00 22:30 0:00 Time of Beginning of Count ATTACHMENTS Page 5 Non-Motorized Transportation by Mode Bicyclists, 1136.5, 38%_, Pedestrians, 1866.5, 62% REPORT / RECOMMENDATION To: Edina Transportation Commission From: Mark K. Nolan, A1CP, Transportation Planner Date: January 15, 2015 Subject: Roadway Reconstruction Survey Content and Methodology Action Requested: None. Agenda Item #: VI. C. Action 111 Discussion Information Zi Information / Background: The 2015 ETC Annual Work Plan includes a new initiative titled "Review and recommend modifications to roadway reconstruction project survey content and methodology." Members of the ETC have discussed this topic several times recently, including at their last meeting on Dec. 18. At that time, commissioners expressed a desire to discuss survey and questionnaire content and methodology prior to the release of 2016 Neighborhood Reconstruction Project surveys. To assist in this discussion, attached is the questionnaire used for the 2015 neighborhood roadway reconstruction projects. Also attached is the detailed survey response for the 2013 neighborhood roadway reconstruction projects. This survey is done after construction is completed to gauge residents' satisfaction and identify areas of improvement. Attachments: 2015 Neighborhood Roadway Reconstruction Questionnaire 2013 Neighborhood Roadway Reconstruction Survey Results G:\ PW \CENTRAL SVCS \TRANSPORTATION DIV \Transportation Commission \ Agendas & RR's \2015 R&R \ Item VI.C. Roadway Reconstruction Survey Content and Methodology.docx City of Edina • 4801 W. 506 St. • Edina, MN 55424 Resident Questionnaire Instructions 2015 Neighborhood Roadway Reconstruction Thank you for your time. Your responses to the attached questionnaire will help us design your neighborhood's project. Here is background information that will aid you in filling out the questionnaire. Each numeral relates to the corresponding survey question. I. Drainage Service Connection A typical sump pump discharges onto a homeowner's lawn. There are several sump pump drainage issues to look for. First, if your lawn drains back to your house, sump pump discharges can cause problems with your lawn, your neighbor's lawn or your basement. If the sump pump discharge runs down the gutter line, it can promote algae growth in the street. Finally, discharging the sump pump into the sanitary sewer system using floor drains or laundry tubs is against the law, both by City Ordinance and State Statute. To prevent the issues mentioned above, your street reconstruction project could include a City sump drain system along the roadway to collect groundwater, storm water runoff, and discharges from private sump pumps, roof drains or any other runoff from private property. If the topography and final street designs favor a sump drain system, you could connect to it. That is why survey questions I.C. and I.D. ask about your sump pump preferences. Keep in mind that installation of the pipe from your house to the City sump drain system would be your responsibility, including plumbing modifications connection. However, the City sump drain system is funded through the storm sewer utility fund. II. Local Drainage Problems As part of the storm sewer and sump drain design process, we would like to know if storm water run-off stands in the street or sidewalk in front of your house. If this or similar situations are occurring in your area, please describe it in this section of the questionnaire. We will review for possible corrective action. III. Private Underground Utilities It is very important that you fill out this section. Some residents install private underground utilities in the roadway right-of-way (the area from the edge of the roadway to your property line). The most common private utilities include lawn irrigation and pet containment systems. Utility and roadway reconstruction can damage these utilities. If they are damaged during the street reconstruction project, they will be repaired. However, if the contractor knows the location of these private utilities, crews can attempt to avoid damaging them during construction. IV. Residential Streetlights As part of all reconstruction projects, staff typically asks residents for their input on neighborhood streetlight systems. Staff is trying to understand if the neighborhood favors upgrading the streetlight system or if the existing streetlight system meets the needs of the neighborhood. Please keep in mind that costs associated with improving the streetlight system would be a special assessment. These costs would be determined after the extent of the improvements is understood. V. Pedestrian Issues As part of all reconstruction projects, staff typically asks if residents see a need to add sidewalks in the neighborhood. Sidewalks are funded through the Pedestrian and Cyclist Safety (PACS) Fund. Please note if you know of any pedestrian issues such as a missing segment of sidewalk or an inadequate pedestrian crossing. Resident Questionnaire Instructions Page 2 of 2 VI. Traffic Management We would like to know if you feel that your roadway has any traffic issues. VII. Email Updates One of the primary tools for communicating with you during construction is the City Extra email notification service. The City Extra service is free and allows you to sign up to receive email messages from the City regarding this project. By signing up for City Extra email notification service, you will receive project updates as they occur. The updates will include information such as when access to your driveway might be limited, when your water may be shut off for water main replacement and when to have your contractor repair your irrigation system if it was damaged during construction. To receive email updates, sign up online at www.EdinaMN.gov. Enter your email address and a password (new user will need to create a password). Click on email subscriptions. Scroll down the page until you see your neighborhood project name (Countryside H Neighborhood Roadway Reconstruction). Place a check mark in the box next to it. Click the "update" button at the bottom right hand corner of the webpage. Need Help? If you have any questions about how to fill out the questionnaire, please contact Assistant City Engineer Patrick Wrase at 952-826-0443 or pwrase(&.EdinaMN.gov or Engineering Specialist Sharon Allison at 952-826- 0449 or sallison(&.EdinaMN.gov. EXAMPLE GARAGE HOUSE SERVICE ®CONNECTION PIPE HERE ROW CURB LINE YOUR HOUSE ROW CURB LINE Resident Questionnaire Countryside H Neighborhood Roadway Reconstruction Thank you in advance for your time. Your input is important to us. Please read the Questionnaire Instructions before completing this questionnaire. I. Drainage Service Connection: A. Does your home have a drain tile/footing drain? 0 Yes 0 No OUnknown B. Does your home have a sump pump? 171 Yes 0 No OUnknown C. Would you be willing to connect your sump pump 0 Yes 0 No up to a City drain if provided (at your own cost)? D. Would you be willing to connect your roof drains 0 Yes I No up to a City drain if provided (at your own cost)? Please sketch in the space to the right: your house, garage, driveway, sump pump discharge location and approximately where along the right-of-way (ROW) line you would like the service connection pipe located. II. Local Drainage Problems Please describe specific surface water drainage problems in your neighborhood: III. Private Underground Utilities A. Do you have an underground lawn irrigation system in the City's right-of-way? (The right-of- way is typically 10' to 15' behind the roadway.) 0 Yes 0 No B. Do you have an underground electric pet containment system in the City's right-of-way? 0 Yes 0 No IV. Residential Streetlights: A. Residential streetlights are funded by special assessment. Is the existing streetlight system meeting the needs of the neighborhood? 0 Yes 0 No B. Do you favor improving your streetlights? 0 Yes CI No V. Pedestrian Issues: A. Do you see a need to add sidewalks in your neighborhood? CI Yes Cl No B. If yes, where? C. Please describe specific neighborhood pedestrian issues below. VI. Traffic Management A. Do you feel your neighborhood or roadway has any traffic issues? CI Yes CI No B. If yes, what is it and where does it occur? VII. Email Updates A. Do you have access to email to participate in the City Extra email notification service? El Yes CI No Thank you for completing the questionnaire. Please return it to the City in the enclosed envelope by June I 7. II Braemar Hills B Reconstruction •Gleason Circle Reconstruction OLake Edina Reconstruction o Mendelssohn A Reconstruction • Normandale Reconstruction oSt. Patrick's Lane Reconstruction BRAEMAR HILLS B 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Normandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question 0 To which street reconstruction project is this survey in response? Comment Categories Number Response Date 1 Jan 27,2014 10:33 PM 2 Jan 19, 2014 11:25 PM Communication from the City of Edina was vague and frequently inaccurate--particularly when the City knew that want was going to happen was/would be unpopular. I signed up for web site e-mails & NEVER received a single notice. Called twice for help, spoke to interns and still unable to receive updates. Website was not easy to navigate to find updates. How effective was the communication you received prior to construction? OVery effective 12 •Somewhat effective 10 0 Neither effective nor ineffective 0 Somewhat ineffective • Not at all effective III N/A I do not remember City Meetings Mailed City of Edina Correspondence Website receiving any information prior to the start of the project BRAEMAR HILLS B How effective was the communication you received prior to construction? Neither Very Somewhat Somewhat Not at all Answer Options effective nor effective effective ineffective effective ineffective City Meetings 2 5 2 1 0 Mailed Correspondence 3 6 0 2 0 City of Edina Website 3 2 4 0 1 Comments N/A I do not remember receiving any information prior to the start of the project 0 0 0 Response Count 10 11 10 2 answered question 11 skipped question 124 How effective was the communication you received durina construction? aVery effective 12 10 8 6 4 2 0 c) cv cv e oe -:,- - (b .c, \.e 4, e a° ,,,o 6 <Z e' \) <,b. ''' A-v- 6 e -,c-\ ,,G§Z e`' -c• .° Ci c- e 60° iil- -•c• \-° •Somewhat effective ONeither effective nor ineffective 0 Somewhat ineffective •Not at all effective MN/A I do not remember receiving any information prior to the start of the project BRAEMAR HILLS B How effective was the communication you received during construction? N/A I do not remember Neither receiving any Very Somewhat Somewhat Not at all Response Answer Options effective effective e information effective nor ineffective effective Count ineffective prior to the start of the project City Meetings Mailed Correspondence Weekly Email Updates Monthly Mailed Updates City of Edina Website Comments 1 5 1 2 0 0 9 2 5 1 1 0 0 9 4 4 0 2 0 0 10 1 3 3 3 0 0 10 1 4 3 1 1 0 10 3 answered question 11 skipped question 124 Number Response Date Comments Categories 1 Feb 4, 2014 12:39 AM 2 Jan 27,2014 10:33 PM 3 Jan 19, 2014 11:25 PM they were often vague, lacking specifics such as which addresses, what day and what time. Communication from the City of Edina was vague and frequently inaccurate—particularly when the City knew that want was going to happen was/would be unpopular. Only received e-mails from neighbors who were able to get them. On several occasions I updated the neighbors of road closures & water shut-offs were late in coming. Also, email notices only came on Fridays and had to go through the Communications Dept and were often info after the fact. BRAEMAR HILLS B The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? Answer Options Response Response Percent Count 70.0% 7 30.0% 3 1 answered question 10 skipped question 125 Yes No Comments Number Response Date Comments Categories 1 Jan 5, 2014 7:17 PM We were only given the approximate cost of the assessment no specifics were given The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? nYes •No Did you find the Open House to be beneficial in answering your questions or addressing your concerns? iiiYes •No Dl did not attend the Open House. BRAEMAR HILLS B Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Response Response Percent Count Yes 54.5% 6 No 9.1% 1 I did not attend the Open House. 36.4% 4 Comments 4 answered question 11 skipped question 124 Number Response Date Comments Categories 1 Feb 4,2014 12:20 AM Somewhat, although the concerns increased during the project of which the open house did not address. Some questions were answered, but concerns were not addressed--primarily responses to concerns were avoided. The City engineers claimed not the know answers and promised to respond at a later date, but did 2 Jan 27, 2014 10:33 PM not. 3 Jan 19, 2014 11:25 PM Out of town. 4 Jan 7, 2014 6:05 PM Being able to review the drawings was highly beneficial to my understanding and expectations. 15 •Very effective 0 Somewhat effective 0 Neither effective nor ineffective • Somewhat ineffective ▪ Not at all effective 12 10 Construction Phase 0 How effective was the project team in working to minimize your level of inconvenience during the project? BRAEMAR HILLS B Construction Phase Answer Options How effective was the project team in working to minimize your level of inconvenience during the project? Comments Neither Very Somewhat Somewhat Not at all Response effective effective eeffective nor ineffective effective Count ineffective 3 7 0 1 0 11 6 answered question 11 skipped question 124 Number Response Date Comments Categories 1 Feb 4,2014 12:39 AM The contractor was unnecessarily intrusive much of the time. My electricity, cable and telephone lines were all cut more than once. It was difficult to get them fixed as the city took no responsibility and the individual utilities gave no priority to restoring service, particularly if only one house was affected. Even more annoying, individual contractors admitted they did not care if they cut utility lines when digging...they said it was quicker and cheaper for them to just cut them and let the homeowners get them fixed! Often time 'the right hand' wasnt aware of what the 'left hand' was doing. The contracted companies were not working together as well as what was expected. Jeff Frahm did his best to assist us during the disruption caused by the project, but he often did not have the authority to do so. His Edina supervisors did not support him and, by extension, our neighborhood. Jeff Frahm was very attentive and helpful. Wayne Houle NEVER returned phone calls ! I guess he was too busy working on looking for a new job. Glad he resigned. We had to often personally address issues of damage and inconvenience that many sub contractors caused. 2 3 4 5 6 Feb 4, 2014 12:31 AM Feb 4, 2014 12:20 AM Jan 27, 2014 10:33 PM Jan 19, 2014 11:25 PM Jan 5, 2014 7:17 PM 15 During construction, did you know the name of your City representative? BRAEMAR HILLS B During construction, did you know the name of your City representative? Answer Options Response Response Percent Count Yes 100.0% 11 No 0.0% 0 If "yes," name of City representative: 7 answered question 11 skipped question 124 If "yes," name Number Response Date of City Categories representative: 1 Feb 4, 2014 12:31 AM Jeff Frahm 2 Feb 4, 2014 12:20 AM Jeff Fram 3 Jan 27, 2014 10:33 PM Jeff Frahm 4 Jan 19, 2014 11:25 PM Jeff Frahm 5 Jan 12, 2014 6:26 AM Jeff Frahm 6 Jan 7, 2014 6:05 PM Jeff Frahm. Fantastic communications and personality. 7 Jan 5, 2014 7:17 PM Jeff Frahm 11 124 seemes e assump ion was a peop e were no ome .uring e say, so e e" o was no a ways ma .e in timely fashion. My gas and electricity were both disrupted several times without warning. When I questioned construction workers, twice I was told that it was believed that usually folks are at work during the day so there was no reason to notify us of shut-offs. Jeff Frahm worked hard on this and notifications improved toward the end of the project. e 'Ina eam was grea . e same can no sesame a•ou e U iiy ompanies eir su 6-con rac ors. The Subs cut off cable without notice. Number Response Date 1 Feb 4, 2014 12:20 AM 2 Jan 27, 2014 10:33 PM 3 Jan 19, 2014 11:25 PM Comments Cate. odes During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? °Yes •No BRAEMAR HILLS B During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Answer Options Response Response Percent Count Yes 81.8% 9 No 18.2% 2 Comments 3 answered question skipped question 15 11 124 Cate ories BRAEMAR HILLS B During any phase of the project, did you experience any conflicts in dealing with the project? Answer Options Response Response Percent Count Yes 90.9% 10 No 9.1% 1 Comments 9 answered question skipped question Number Response Date 1 Feb 4,2014 12:49 AM 2 Feb 4, 2014 12:39 AM 3 Feb 4, 2014 12:31 AM 4 Feb 4, 2014 12:20 AM 5 Jan 27, 2014 10:33 PM 8 Jan 5, 2014 7:17 P Comments Type of lawn fill in one spot Workers would block driveways with their equipment while they went to lunch and didn't need to leave the tront loaders sitting there. Yes. See above...lost electricity, cable and phone service, each more than once. The contractors didn't care about cutting lines. One lied to my face while trying to hide a line he cut. Not only should the city have a better understanding with the contractors about not cutting marked lines, but there should be an easier way to get service restored. My husband often works from home and having our Internet connections cut several times was a huge problem. Phone lines cut, Internet lines cut, and yet - my dog wire has not yet been repaired. Also, my yard was not repaired well following digging and I needed to request this to be improved. It seemed as if no one took responsibility until a complaint was made. The seeding of the yard does not appear as if it will provide an appearance representative of the 'before construction' appearance that was promised. I am very disappointed with the areas that were seeded. During Jeff Frahm's vacation week, his City replacement told me: 1) the work crews did not have time to deal with replacing the boulders they'd moved in my yard back to their original spots and 2) just because I had had discussions with the City about returning my property to its pre-construction condition (dog fence restored, sprinkler system repaired, lawn leveled and restored) did not mean that the City promised to make sure this was done. Xcel should have replaced their lines. They were the only utility not to do so. This neighborhood has had chronic power outages for years prior to the construction. I personally contacted Wayne Houle & Xcel to complain. During construction a under- street line from the transformer to our home broke days after it was moved for sewer work. It caused a power loss at 11pm for about 11 homes. Xcel restored power to all, but had to run a line up trees across the street to our home to provide power. This above ground line was there for more than a week. Contractor damaged electrical utility feeders in several locations, leading to neighborhood and homeowner inconvenience. Due diligence should have been adhered to in an effort to avoid extra costs and inconvenience. Many times we had underground sprinkler lines damaged and we told it was someone else's problem. No one took responsibility until we really pressed the issue. The common response was, "we didn't do that damage, it wS already damaged when we got her." Problem being that the sprinkler worked fine until those contractors I performed any work on our property. 6 Jan 19, 2014 11:25 P 7 Jan 7, 2014 6:05 P 15 BRAEMAR HILLS B 9 Jan 3, 2014 9:22 PM During the project, a large mountain of dirt was placed in my yard which hindered Xcel from reaching a transformer during a storm. Xcel then cut my pine trees. Also, I feel as if Jeff abandoned the neighborhood after he felt the project was done. My sprinkler system was still leaking; I called and received no response from Jeff. The dirt along the curb is still not correct (too loose and my foot sinks in) and still feel I have received no response or resolution from Jeff. I kept getting emails about the hydromulch which wasn't the issue. When the company replanted the grass, they spread grass seed all through my very well demarcated, edged gardens; Jeff told me the construction company would come pull the grass in my gardens. Never happened. Truly left a bad impression as I felt he moved on and didn't care about the residual issues in the neighborhood. While I understand that the City has to maintain the streets, I think the followup at the end of the project was poor. During any phase of the project, did you experience any conflicts in dealing with the project? •Yes • No 15 8 127 Response Text Categories BRAEMAR HILLS B What aspects of the project process met your expectations and why? Response Count 8 answered question skipped question Answer Options Number Response Date 1 Feb 4, 2014 12:49 AM 2 Feb 4, 2014 12:31 AM 3 Feb 4,2014 12:20 AM 4 Jan 27,2014 10:33 PM 5 Jan 19, 2014 11:25 PM 6 Jan 7, 2014 6:05 PM 7 Jan 5, 2014 7:17 PM 8 Jan 3, 2014 9:22 PM Streetlights nicer than thought Done more or less in the time frame promised. Worked with me to relieve particular drainage problem in front of our house. Jeff Fram was excellent in communication as well as attempting to correct anything that did not run smoothly or was in error. The process of taking out the old roads and replacing them met my expectations. We would have appreciated it being a quicker process, though New Utility lines by all except Xcel. Jeff Frahm. Nice new streets. Completed on schedule. Communication on progress. The timeliness of the project. It was completed when they said it would be. When they first started, Jeff was able to contact the construction company and clear some debris and move the portapotty for my daughters grad party. 15 Dirt in air from street cleaning machine.Circle, well used, made smaller. the driveways and yards were not repaired to satisfaction. the yards look terrible and the driveways have lines across them making them look cheaply done. see above about utility interruptions. Also the resodding was not done as promised and no one's yard looks the way it did before. We got the seed with the blue fertilizer cover and although the grass grew fairly well, the soil was not smoothed or compacted before the seed was applied and most people's lawns are uneven and bumpy. Also if anyone walked on your lawn for the first month or so, if left foot print divots as well. My front lawn looks horrible. I expect the City to actually re sod this Spring. The repair of the property following this project. The yard areas that were dug up and needing repair have not been done to our satisfaction. Especially troublesome are the seeded areas and the non repair of our pet containment invisible fencing. The restoration of our yards and systems fell way below expectations. After lengthy discussions, my dog fence was eventually jury-rigged together. It was not replaced in the manner promised. I still have 1 sprinkler head that has not been repaired. My lawn has not been restored: soil was inadequately replaced, areas were not seeded. I continue to pursue this with the City. Finally, the neighborhood's electricity was frequently out for long periods of time during construction. Xcel was the only utility that refused to replace its service lines in our neighborhood though they are past their useful life even by Xcel's standards. The City should have made a targeted effort on our behalf to encourage Xcel to make the necessary upgrades and kept the neighborhood apprised when they were not having success so addition steps could have been taken. Xcel not updating lines & power issues continue for some neighbors. Substandard job done by the landscapers to restore our lawn & most other neighbors. Communications Department delaying messages. Wayne Houle. Per Jeff Frahm, City of Edina declined our request to fix the damaged and unsafe drain catch basin/road curber area at Scotia-Gleason Road corner of our house. This issue has already caused damage to our new driveway. We are worried about further damages to the driveway and/or potential damages and accidents to vehicles. When the neighborhood roadway reconstruction was ongoing, it was the best timing to get this problem fixed. We don't understand why City of Edina is okay to make new drain catch basin and road curber on Gleason Road for the house on Tupa Drive -Gleason Road corner, but NOT to fix the damaged drain catch basin and road curber on Scotia-Gleason Road corner. We are very disappointed about differential treatments and discriminations in this neighborhood roadway reconstruction project. Restoration of landscaping was biggest failure. Shrubs were not replaced to the same degree as discussed, and although emails were sent seeking corrections, return communications insisted the work had been corrected. This is not the case. Mulch was accepted as a replacement for rock previously in place, however the minimal depth of mulch was less than should be expected. This was a benefit tot the contractor at the expense of myself and ultimately the neighborhood. Overall I am disappointed in this aspect of the work. The multitude of damages to our sprinkler system. As well as, the grass reseeding and leveling. Our yard was a disaster and we were forced to incur personal costs to have it fixed. We would also like to mention the fact that when the team cut the expansion joints in the pavement, they left ugly marks that permanently have stained the surface and I appearance. 15 1 Feb 4,2014 12:49 AM 2 Feb 4,2014 12:39 AM 3 Feb 4, 2014 12:31 AM 4 Feb 4,2014 12:20 AM 5 Jan 27, 2014 10:33 PM 6 Jan 19, 2014 11:25 PM 7 Jan 12, 2014 6:26 A 8 Jan 7, 2014 6:05 P 9 Jan 5, 2014 7:17 P BRAEMAR HILLS B What aspects of the process did not meet your expectations and why? Response Count 10 answered question 10 skipped question 125 Number Response Date Response Text Categories Answer Options BRAEMAR HILLS B 10 Jan 3, 2014 9:22 PM see above. Also, sometimes I felt that there was poor scheduling. They came and installed new cisterns for rainwater including in my yard. Then would leave piles of dirt just upstream. It would rain and all the dirt would go into the cistern and they wouldn't drain and had to be dug out. Seems there was little communication between groups. When they cut the expansion lines into the street, the machinery left deep, light brown marks on all the pavement, marring the appearance of the new street. 15 10 125 Cate ories Did the final result of the project meet your expectations? BRAEMAR HILLS B Did the final result of the project meet your expectations? Answer Options Response Response Percent Count Yes 40.0% 4 No 60.0% 6 Comments 7 answered question skipped question Number Response Date 1 Feb 4, 2014 12:39 AM 2 Feb 4,2014 12:31 AM 3 Feb 4, 2014 12:20 AM 4 Jan 27,2014 10:33 PM 5 Jan 7, 2014 6:05 PM 6 Jan 5, 2014 7:17 PM 7 Jan 3, 2014 9:22 PM Comments The contractor did not do a very good job. the road is not smooth as expected. My front lawn looks horrible... .it is uneven, bumpy and has noticeable depressions. Yes - and no. THe street project itself and the appearance of the street is fine - looks great, but the repair to property is currently not completely acceptable. The roads are fine. My lawn and sprinkler system still require repair. Yes, but with the exception of the landscaping noted above. Except for the issues that we have noted in our previous comments. See above. 15 This project went on too long. The contractor would disappear for days from all 3 areas of this reconstruction. They did not water the grass that they destroyed nor did they replace it properly. It's too expensive. The workers were sometimes disrespectful to neighbors leaving garbage in yards, blocking driveways without need or warning; it's too expensive, the city should find a way to cover the majority of the costs of these road reconstructions. See above re cutting utility lines. Don't use the seed instead of the sod. The subcontractors you use need to be in better sync with the project and must take responsibility for their errors and not wait for the property owners to file a complaint before the errors are rectified. 1) The City must see that properties damaged during construction projects are restored to their pre-construction condition. 2) The City should keep the neighborhoods apprised of issues they are having with any utility that services the affected neighborhood. In our neighborhood, Xcel refused the City's request to replace its service even though-- at over 40 years old--it is antiquated and long past its expected 30-year service life. If the City discloses this type of issue to the public timely, we can joined together to make targeted efforts to change their minds. As it was, our neighborhood did not discover Xcel's position until May, when it proved too late to successfully do anything about it. We send several ennails to Jeff Frahm about this issue, but he did not call or meet with us to discuss our concern. The Edina city team should have better oversight of subcontractors. Instead of being in damage control mode, the team could oversee the subcontractors better to prevent issues from arising. One thing that struck our attention was when we were told by a subcontractor that it was better for them to not take the time to look for wires or underground lines and just damage them. If the home owner finds the damage, then they would fix it. If this statement is true, all the initial markings, mean nothing to contractors. Obviously, the contractors care more about finishing the project then respecting the home owners property. How about an Open House at the end to address issues--similar to a punch list during the final phases of constructing a home? 1 Feb 4,2014 12:39 AM 2 Feb 4, 2014 12:31 AM 3 Feb 4,2014 12:20 AM 4 Jan 27,2014 10:33 PM 5 Jan 12, 2014 6:26 AM 6 Jan 5, 2014 7:17 PM 7 Jan 3, 2014 9:22 PM BRAEMAR HILLS B Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Response Count 7 Answer Options answered question 7 skipped question 128 Number Response Date Response Text Categories 15 MBraemar Hills B Reconstruction •Gleason Circle Reconstruction 0 Lake Edina Reconstruction 0 Mendelssohn A Reconstruction • Normandale Reconstruction OSt. Patrick's Lane Reconstruction GLEASON CIRCLE 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Normandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question 0 To which street reconstruction project is this survey in response? GLEASON CIRCLE How effective was the communication you received prior to construction? Answer Options City Meetings Mailed Correspondence City of Edina Website Comments Very effective 0 1 0 Somewhat effective 0 1 0 Neither effective nor ineffective 0 0 0 Somewhat ineffective 0 1 1 Not at all effective 0 0 0 N/A I do not remember receiving any information prior to the start of the project 3 0 2 Response Count 3 3 3 0 answered question 3 skipped question 132 How effective was the communication you received prior to co din •Very effective istm 3.5 •Somewhat effective 3 2.5 0 Neither effective nor ineffective 2 1.5 0 Somewhat ineffective 1 0.5 • Not at all effective City Meetings Mailed City of Edina Website • N/A I do not remember receiving any Correspondence information prior to the start of the project How effective was the communication you received during con IIVery effective 3.5 3 2.5 ESomewhat effective 2 1.5 0 Neither effective nor ineffective 1 0.5 0 Somewhat ineffective 0 c, e A•\ • Not at all effective 6CP \ <e A 4tP S\e' EN/A I do not remember receiving any information prior to the start of the project on GLEASON CIRCLE How effective was the communication you received during construction? Answer Options City Meetings Mailed Correspondence Weekly Email Updates Monthly Mailed Updates City of Edina Website Comments Very effective 0 0 1 2 0 Somewhat effective 0 1 0 0 0 Neither effective nor ineffective 0 0 1 0 0 Somewhat ineffective 0 0 0 0 0 Not at all effective 0 1 0 0 1 N/A I do not remember receiving any information prior to the start of the project 2 0 0 1 1 Response Count 2 2 2 3 2 0 answered question 3 skipped question 132 •Yes •No The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? GLEASON CIRCLE The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? Response Response Percent Count Answer Options Yes 66.7% 2 No 33.3% 1 Comments 0 answered question 3 skipped question 132 • No O1 did not attend the Open House. Did you find the Open House to be beneficial in answering your questions or addressing your concerns? BYes GLEASON CIRCLE Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Yes No I did not attend the Open House. Comments Response Response Percent Count 0.0% 0 0.0% 0 100.0% 3 0 answered question 3 skipped question 132 •Very effective 0 Somewhat effective 0 Neither effective nor ineffective •Somewhat ineffective • Not at all effective Construction Phase How effective was the project team in working to minimize your level of inconvenience during the project? 3.5 3 2.5 2 1.5 1 0.5 GLEASON CIRCLE Construction Phase Neither Somewhat Somewhat Not at all Response Answer Options Very effective effective nor effective ineffective effective Count ineffective How effective was the project team in working to 2 0 0 1 0 3 Comments 0 answered question 3 skipped question 132 During construction, did you know the name of your City representative? GLEASON CIRCLE During construction, did you know the name of your City representative? Response Response Answer Options Percent Count Yes 66.7% 2 No 33.3% 1 If "yes," name of City representative: 2 answered question 3 skipped question 132 Number Response Date 1 2 If "yes," name of City Categories representative: Jan 8, 2014 7:27 PM Jeff? Jan 3, 2014 10:13 PM Jeff Frahm •Yes •No During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? GLEASON CIRCLE During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Response Response Percent Count Yes 66.7% 2 No 33.3% 1 Comments 0 answered question 3 skipped question 132 Answer Options During any phase of the project, did you experience any conflicts in dealing with the project? ill Yes • No GLEASON CIRCLE During any phase of the project, did you experience any conflicts in dealing with the project? Answer Options Response Response Percent Count Yes 50.0% 1 No 50.0% 1 Comments 0 answered question 2 skipped question 133 GLEASON CIRCLE What aspects of the project process met your expectations and why? Response Count 0 answered question 0 skipped question 135 Answer Options GLEASON CIRCLE What aspects of the process did not meet your expectations and why? Response Count 1 answered question 1 skipped question 134 Answer Options Number Response Date Response Text Categories 1 Jan 3,2014 10:13 PM The long protracted time of the project. Did the final result of the project meet your expectations? n Yes •No 1 GLEASON CIRCLE Did the final result of the project meet your expectations? Answer Options Response Response Percent Count Yes 33.3% 1 No 66.7% 2 Comments 2 answered question skipped question 3 132 Number Response Date Comments Categories The "hydroseed" for grass was near useless. I expected sod and was very disappointed. I will probably need to pay for my own sod later. 1 Jan 8, 2014 7:27 PM Jan 3, 2014 10:13 PM 2 Questionable quality in asphalt work in a few areas GLEASON CIRCLE Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Response Count 0 0 135 Answer Options answered question skipped question E Braemar Hills B Reconstruction •Gleason Circle Reconstruction 0 Lake Edina Reconstruction Mendelssohn A Reconstruction • Normandale Reconstruction OSt. Patrick's Lane Reconstruction To which street reconstruction project is this survey in response? ST. PATRICK'S LANE 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Normandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question 0 - ST. PATRICK'S LANE How effective was the communication you received prior to construction? Answer Options City Meetings Mailed Correspondence City of Edina Website Comments Very effective 3 2 1 Somewhat effective 0 1 2 Neither effective nor ineffective Somewhat ineffective 0 0 0 Not at all effective 0 0 0 N/A I do not remember receiving any information prior to the start of the project 0 0 0 Response Count 3 3 3 0 3 132 answered question skipped question How effective was the communication you received prior to co •01 • • OVery effective 3.5 •Somewhat effective 3 2.5 0 Neither effective nor ineffective 2 1.5 0 Somewhat ineffective 1 • Not at all effective 0.5 0 City Meetings Mailed City of Edina Website MN/A I do not remember receiving any Correspondence information prior to the start of the project 3 132 How effective was the communication you received during con CIVery effective •Somewhat effective o Neither effective nor ineffective o Somewhat ineffective •Not at all effective RN/Al do not remember receiving any information prior to the start of the project 3.5 3 2.5 2 1.5 1 0.5 0 e CP O .e 00 e ...eizsk- co \.0 N.0 4,o 11/4 ST. PATRICK'S LANE How effective was the communication you received during construction? Answer Options City Meetings Mailed Correspondence Weekly Email Updates Monthly Mailed Updates City of Edina Website Comments N/A I do not remember receiving any information prior to the start of the project 2 0 0 0 0 answered question skipped question Response Count 3 3 3 3 3 1 Neither effective nor ineffective Somewhat Very effective effective Somewhat ineffective Not at all effective 1 0 1 2 2 1 1 2 1 1 1 Comments Categories Number Response Date 1 Jan 3,2014 10:39 PM The weekly emails were great. To bad many neighbors on the block didn't use this because it seemed like I had all the information they needed. ST. PATRICK'S LANE The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? Answer Options Response Response Percent Count Yes 66.7% 2 No 33.3% 1 Comments 1 answered question 3 skipped question 132 Comments Categories Number Response Date 1 Jan 3,2014 10:39 PM However since we live on the street with a church using 50% of the street. it didn't seem fair they were only assessed 6 RU versus a normal 10 RU they take up. The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? 11Yes • No igYes • No DI did not attend the Open House. Did you find the Open House to be beneficial in answering your questions or addressing your concerns? ST. PATRICK'S LANE Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Response Response Percent Count Yes 100.0% 3 No 0.0% 0 I did not attend the Open House. 0.0% 0 Comments 0 answered question 3 skipped question 132 Construction Phase 3.5 3 2.5 •Very effective 0 Somewhat effective 2 13 Neither effective nor ineffective •Somewhat ineffective 1.5 12 Not at all effective 1 0.5 0 How effective was the project team in working to minimize your level of inconvenience during the project? ST. PATRICK'S LANE Construction Phase pseitner effective nor i naffeanthle, 0 Somewhat Not at all Response ineffective effective Count 0 0 3 0 answered question 3 skipped question 132 Answer Options Very effective How effective was the project team in working to 2 Comments Somewhat effective 1 Answer Options Yes No If "yes," name of City representative: During construction, did you know the name of your City representative? ST. PATRICK'S LANE During construction, did you know the name of your City representative? Response Percent 66.7% 33.3% answered question skipped question Response Count 2 1 2 3 132 If "yes," name of Number Response Date City Categories representative: 1 Feb 3, 2014 2:07 PM Chad 2 Jan 3, 2014 10:39 PM Jeff Frahm During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? •Yes •No ST. PATRICK'S LANE During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Response Response Answer Options Percent Count Yes 100.0% 3 No 0.0% 0 Comments 0 answered question 3 skipped question 132 During any phase of the project, did you experience any conflicts in dealing with the project? • mYes 1 ENO ST. PATRICK'S LANE During any phase of the project, did you experience any conflicts in dealing with the project? Response Response Percent Count Answer Options Yes 0.0% 0 No 100.0% 3 Comments 0 answered question 3 skipped question 132 ST. PATRICK'S LANE What aspects of the project process met your expectations and why? Response Count 1 answered question 1 skipped question 134 Number Response Date 1 Feb 3, 2014 2:07 PM Categorie Response Text S All vendors were cooperative and friendly. Answer Options ST. PATRICK'S LANE What aspects of the process did not meet your expectations and why? Response Count 3 answered question 3 skipped question 132 Number Response Date Response Text Categories Answer Options 1 Feb 3, 2014 2:07 PM 2 Jan 5, 2014 11:38 PM 3 Jan 3, 2014 10:39 PM None sod wasn't in at a good time at the end of the project. Our yard was pretty messed up as they had to put in a fire hydrant and a gas drum, etc. Regarding the hydroseeding, there was no notice (email) saying we needed to water it daily for the first two weeks until AFTER the two weeks were up. Many neighbors needed to sprinkle additional seed on those patches. I feel it was the responsibility of the city/contractors to establish new grass - including watering. Many people are out of town during the summer and don't have automatic sprinkler systems. 3 132 Categories Did the final result of the project meet your expectations? ST. PATRICK'S LANE Did the final result of the project meet your expectations? Answer Options Response Response Percent Count Yes 100.0% 3 No 0.0% 0 Comments 1 answered question skipped question Number Response Date 1 Jan 3, 2014 10:39 PM Comments Mostly. Everything was great except the permanent marks in the pavement from the blacktop relief cutting machines and the grass restoration. Response Count 2 2 133 ST. PATRICK'S LANE 2013 Street Reconstruction Survey Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Answer Options answered question skipped question Number Response Date 1 Feb 3, 2014 2:07 PM Response Text Categories It was well done. 2 Jan 3,2014 10:39 PM I'm still annoyed regarding the RU assessment regarding the households on the street and the church. The traffic counts were taken at a time to benefit the churches activities (in the dead of the summer) when there is little going on (and much less traffic) coming and going from the church. I hope the city council reviews this again for our street for the final assessment and for future assessment on other streets with churches/schools/businesses. Traffic counts should be done multiple times and everyone treated fairly. LAKE EDINA 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Normandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question 0 To which street reconstruction project is this survey in response? le Braemar Hills B Reconstruction •Gleason Circle Reconstruction 0 Lake Edina Reconstruction 0 Mendelssohn A Reconstruction • Normandale Reconstruction [ 0St. Patrick's Lane Reconstruction 3 Jan 22, 2014 5:23 PM 4 Jan 8, 2014 9:30 PM 5 Jan 5, 2014 7:47 PM 6 Jan 3, 2014 11:54 PM 7 Jan 3, 2014 10:45 PM 8 Jan 3, 2014 9:48 PM 9 Jan 3, 2014 9:18 PM LAKE EDINA How effective was the communication you received prior to construction? N/A I do not remember Neither receiving any Somewhat Somewhat Not at all Response Answer Options Very effective effective nor information effective effe ineffective effective Count ineffective prior to the start of the project City Meetings Mailed Correspondence City of Edina Website Comments 12 15 12 5 0 9 53 27 20 4 4 0 1 56 14 20 7 4 3 5 53 9 answered question skipped question 56 79 Comments Cate ories Number Response Date 1 Feb 4, 2014 3:13 PM 2 Jan 24, 2014 8:25 PM It was difficult to know how the construction would proceed, given the overlap in dates received Aaron Kuznia was absolutely the best. Very professional and did an outstanding job communicating with the residents. The city of Edina seems to think it is okay to approach every project as if it is a foregone conclusion of "yes"; and when the neighborhood does not seem to agree with the city's perspective, the neighborhood's issue(s) are either disregarded or maligned. This is disconcerting to taxpayers; and it does not instill faith in the city leaders. Assume you mean meeting over at the Public Works building. Didn't check the website but regular e-mails from Mr. Kuznia were very helpful Helpful, but too much reliance on city meetings, not enough on mailed correspondence. City website not a good one. I attended one communication prior to the construction which provided a good overview of the work. I I thought people were poorly informed or misinformed about sidewalks. Now that we and our dogs and kids are walking on filthy petroleum-and-salt-saturated slush and snow, and tracking it into our houses, it's a pity we don't have sidewalks. Meetings were scheduled at times when I could not attend. It would have been helpful to have some Saturday options or the ability to listen in via speaker phone or web cast. Also, a simple video could have been prepared/posted on the city web site or even watched on local cable access tv channels. LAKE EDINA How effective was the communication you received prior to construction? oVery effective 60 •Somewhat effective 50 40 o Neither effective nor ineffective 30 o Somewhat ineffective 20 • Not at all effective 10 11n EINin 0 City Meetings Mailed Correspondence City of Edina Website •N/A I do not remember receiving any information prior to the start of the project , LAKE EDINA How effective was the communication you received during construction? N/A I do not remember receiving any information prior to the start of the project Neither effective nor ineffective Somewhat Very effective effective Somewhat ineffective Not at all effective Response Count Answer Options City Meetings Mailed Correspondence Weekly Email Updates Monthly Mailed Updates City of Edina Website Comments 7 8 22 2 3 8 50 20 25 4 1 3 1 54 33 11 4 2 2 0 52 13 21 9 2 3 2 50 10 18 10 2 5 5 50 10 answered question skipped question 55 80 Comments Cate ories Number Response Date 1 Feb 4, 2014 3:13 PM 2 Jan 23, 2014 4:16 PM 3 Jan 22, 2014 5:23 PM The best information came from the project coordinator, Aaron, who spent a good deal of time in our neighborhood discussing the progress of the construction with us. What is the point of the updates / homeowner action items when the City does NOT use / implement these items???? The City of Edina website was not easy to navigate for everyone; and I found myself being asked to help some of my neighbors to figure it out; and then suggested they call the city and request updates in the mail instead. Same notices went out week after week. Work listed in updates rarely corresponded with updates. We were told for weeks that they would be shutting water off. We were not notified prior to the day they did. Care of hydroseed was nniscommunicated. All notices stated that the contractor was responsible for water, weeding and mowing -- this did not occur. We would be told to expect a certain type of work and often it started prior to that, so we were not prepared or it was 3 weeks later In most cases it was not weather related Mailed updates were mostly a form letter Need to better communicate day to day changes, traffic control, ie road closed signs, were never updated during construction so you never really knew what was going on - need more effective day to day vommunication City website is very poor for all needs. ..not user friendly. I relied on email correcspondence I appreciate the hard work that went into the notices to us 4 Jan 14, 2014 3:02 PM 5 Jan 13, 2014 4:07 PM 6 Jan 7, 2014 3:02 PM 7 Jan 5, 2014 7:02 PM 8 Jan 3,2014 11:54 PM 9 Jan 3,2014 10:45 PM 10 Jan 3, 2014 9:48 P LAKE EDINA How effective was the communication you received during construction? 60 50 40 30 20 10 0 vei oc' e 6z 4z' q (F' -e' s 2>Cj° .C\62-1 4) „..\<<"(‘‘-V‘ 81/40 6 \c` A -\e' -e x,1/49 OVery effective •Somewhat effective 0 Neither effective nor ineffective 0 Somewhat ineffective • Not at all effective • N/A I do not remember receiving any information prior to the start of the project Number Response Date 1 2 Feb 4, 2014 3:13 Feb 4, 2014 2:17 3 Feb 3, 2014 11:36 4 Feb 3, 2014 10:58 5 Feb 3, 2014 2:11 6 Jan 22, 2014 5:23 7 Jan 18, 2014 6:26 8 Jan 10, 2014 9:47 9 Jan 10, 2014 4:52 10 Jan 9, 2014 3:34 11 Jan 8, 2014 2:48 12 Jan 7, 2014 3:02 13 Jan 5,2014 12:54 14 Jan 4,2014 10:43 15 Jan 3, 2014 11:54 16 Jan 3, 2014 10:45 17 Jan 3, 2014 9:48 Comments Cate ories we were not given the numbers stated in tnis question. initial estimates were nearly twice as high in the beginning as they appear to be now, i.e. 12,000 vs 7,000. We have not received final billing yet, as that is not due till later this year. it was not clear at the beginning when the bill would need to be paid. lithe cost will be on the low side ot the projection. Liood weatner and road bed conditions were mentioned during construction as reason to expect a lower cost. I expect that to come out in the final accessed cost. I heard conflicting reports as to the cost per property Estimate was quite wide ranging. More specific estimates as to potential cost should be availabe in this day/age. Not really clear; just that it was going to be expensive; and since our neighborhood did not want sidewalks or new lights, it was clear that our assessment was going to be large. They did not continue I do not remember any explanations. We found out from workers how much money the city was paying for gutter/drain tiling piping and they thought it was a waste of money and we could have had curbs instead plus our yards were overly destroyed to accommodate this part of the project. not definite until Sept. 2014 Maybe, Estiamtes are by nature hard to be specific on. Still don't know what I'm paying for Still unsure how much I owe... We understand what our individual Special Assessment is, but never saw the total project cost, the competitive bid process used to select the contractor(s), and the line item bids for each portion of the job. I It was poorly communicated as to what and how the average homeowner would have to pay for it. I I was never sure when I would be "billed". Even at this date, I do not know the amount that will be charged I really don't remember an explanation of our likely cost. There probably was an overall project cost but I without knowing how many houses and the calculation method, I don't understand what my cost will likely be. PM AM PM PM PM PM PM PM PM PM P P A P P P P LAKE EDINA The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? Answer Options Response Response Percent Count Yes 50.0% 27 No 50.0% 27 Comments 17 answered question skipped question 54 81 LAKE EDINA The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? •Yes • No Did you find the Open House to be beneficial in answering your questions or addressing your concerns? 0 Yes MI No DI did not attend the Open House. LAKE EDINA Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Yes No I did not attend the Open House. Comments Response Percent Response Count 30.9% 17 10.9% 6 58.2% 32 13 answered question skipped question 55 80 Number Response Date 1 Feb 4, 2014 3:13 PM 2 Feb 4, 2014 2:17 AM 3 Feb 3,2014 10:58 PM 4 Jan 22, 2014 5:23 PM 5 Jan 13, 2014 4:07 PM 6 Jan 10, 2014 4:52 PM 7 Jan 9, 2014 3:34 PM 8 Jan 9, 2014 1:22 AM 9 Jan 7, 2014 10:56 PM 10 Jan 3,2014 11:54 PM 11 Jan 3, 2014 10:45 PM 12 Jan 3, 2014 9:48 PM 13 Jan 3, 2014 9:18 PM Comments Categories Good overview of the entire project. there were too many answers that were not concrete. also there were multiple groups present for the different didn't fit my schedule I have lived in Edina my whole life (with the exception of the 7 years during which I was in college and law I was out of town unable to make the meeting due to work conflict but we were in Florida from Oct-May. may have missed some I was able to attend only one session, but was pleased to receive notes regarding significant project dynamics. City Halls mind is already made up even before the open house meeting! Only the snooty seem to attend...they are not geared toward average homeowners. This was helpful Unfortunately I was traveling for one of the open houses. See comments above regarding meeting schedule. It would have been great to have other ways to Somewhat effective Neither effective nor ineffective Somewhat Not at all Response ineffective effective Count Construction Phase Answer Options Very effective 53 82 How effective was the project team in working to minimize your level of inconvenience during the project? Comments 24 14 3 6 6 53 15 answered question skipped question 7 Jan 13, 2014 4:07 PM 8 Jan 10,2014 9:47 PM 9 Jan 10, 2014 9:26 PM Jan 10, 2014 4:52 PM Jan 9,2014 1:22 AM 12 Jan 7,2014 10:56 P 13 Jan 5, 2014 7:02 P 10 11 LAKE EDINA Comments Cate ories We were notified of major events. The smaller stuff, like water shutoffs caused more difficulty as we had a number of plumbing difficulties, such as replacing faucets, after the water was turned back on Did not care about flagged irrigation systems. Ripped up almost entire neighborhood sprinklers next to road. Poor communication!! Lack of adequate advance notice. And what notice / homeowner actions items that we were to use were NOT followed. More than once, the date and time we were given came to pass for some unknown reason; and the (non- weather-related disruption) unnecessary disruption was hard on families, whether the delay was reasonable or not. Also, we have a fire hydrant at the end of our driveway; so our disruption was long and dirty. Phase 1 lasted till end Aaron Kuznia was always very responsive to the concerns we raised All were very nice and said the right things, but the timing of major work, was way off the mark and notices would be delivered on Thursday night or Friday for a street closing on Monday This is summer in Minnesota many, many residents are on vacation and they leave Thursday night. Most of my neighbors were caught off guard for these....Very unfortunate. Notices could be delivered by Wed. and avoid much of that frustration. The construction guys often acted like we were an inconvenience, while trying to get out of the neighborhood. Project took way too long reative to communication and expectations It helped to know when our water/gas would be shut off so we could plan and also to know when we would have access to our driveways disrupted Wonderful effort, but signage was often left in place while construction had moved on. omer man signs len in yaras reg. parking, we woke up aally not knowing wnat piece or equipment wouia De ien on our lawn or drilling so loud to shake our home!!! Contractor did not care about residents, only there work, they need to realize they are impacting our lives - contract should have performance incentives based on # of complaints - both good and bad Way too much work on tearing up same area multiple times, sometimes the very next day, then reworking the same exact spot over and over again...this was absurd to see. Tore up my driveway apron with no advance notice (as was promised) so I came home and could not get into my driveway. The water spray trucks, used to reduce dust and dirt, took great glee spraying cars rather than stopping spraying when a car needed to move the other way on the street. Saw this happen many times, twice to me. Still do not see why it took all year from spring thru summer to do this work...I know it was a lot of work...but a full year's worth? I don't see it. Also...why was it necessary to tear up a good 6' of everyone's lawn? To what point? My one 20' Norway pine was very damaged (root damage resulting in thinning of tree) when the new hydrant was put in. ..very sloppy work. Why I also did they have to drive trucks over my yard?? 4 Jan 22, 2014 5:23 PM 5 Jan 18, 2014 6:26 PM 6 Jan 13, 2014 7:06 PM 14 Jan 3, 2014 11:54 P Number Response Date 1 Feb 4, 2014 3:13 PM 2 Feb 3, 2014 11:18 PM 3 Jan 23, 2014 4:16 PM Construction Phase 60 , 50 40 •Very effective 0 Somewhat effective 30 0 Neither effective nor ineffective •Somewhat ineffective 12 Not at all effective 20 10 0 How effective was the project team in working to minimize your level of inconvenience during the project? LAKE EDINA 15 Jan 3, 2014 9:48 PM I just do not understand the sequencing - things were torn up, restored, torn up again, restored again, re-curbed, etc. I appreciate that you can't have crews tripping over each other but I didn't get the long breaks between contractors. We took out plants and flowers (nice rosebushes we've been cultivating for years) after directly talking to one of the work crews and left others, whcih they said were OK. Then months later, another crew ripped out the remaining bushes, with no warning to us or attempt to save them. Answer Options Response Percent Yes 76.4% No 23.6% If "yes," name of City representative: answered question skipped question Response Count 42 13 34 55 80 LAKE EDINA During construction, did you know the name of your City representative? If "yes," name of Number Response Date City Categories representative: 1 Feb 4, 2014 3:13 PM Aaron 2 Feb 4, 2014 2:17 AM Aaron 3 Feb 3, 2014 11:36 PM Aaron 4 Feb 3,2014 11:18 PM Aaron 5 Feb 3, 201411:16 PM Aaron 6 Feb 3, 2014 2:01 PM Aaron Kuznia 7 Jan 29, 2014 9:20 PM Aaron Kuznia 8 Jan 24, 2014 8:25 PM Aaron Kuznia 9 Jan 23, 2014 4:16 PM Aaron 10 Jan 22, 2014 5:23 PM I cannot remember off the top of my head; however, whenever I called him, he was helpful and pleasant to deal with. 11 Jan 14, 2014 8:09 PM Aaron Kuznia 12 Jan 14, 2014 3:02 PM Aaron 13 Jan 13, 2014 7:06 PM Aaron Kuznia 14 Jan 13, 2014 4:07 PM Aaron 15 Jan 9, 2014 3:34 PM Aarom ? 16 Jan 9,2014 1:22 AM Chad Milner 17 Jan 8, 2014 9:30 PM Yes, if I looked it up on correspondence. 18 Jan 8, 2014 2:48 PM Aaron Kuznia 19 Jan 7, 2014 10:56 PM Aron 20 Jan 6, 2014 3:59 PM Aaron Kuznia 21 Jan 5, 2014 7:47 PM Kuznia 22 Jan 5, 2014 7:02 PM Aaron 23 Jan 5, 2014 5:32 PM Name was on email correspondence, though do not recall from name from memory 24 Jan 5, 2014 4:35 PM Aaron Kuznia 25 Jan 5, 2014 12:54 AM I do not remember now.... 26 Jan 4, 2014 11:58 PM Aaron of engineering 27 Jan 4, 2014 2:02 PM Aaron 28 Jan 4, 2014 1:42 AM I don't recall, but I spoke with him a few times. 29 Jan 4, 2014 1:26 AM Aaron 30 Jan 3, 2014 11:54 PM do not recall 31 Jan 3, 2014 10:45 PM Aaron Kuznia 32 Jan 3, 2014 9:48 PM Aaron kuznia 33 Jan 3, 2014 9:21 PM aaron k 34 Jan 3, 2014 9:18 PM Aaron During construction, did you know the name of your City representative? LAKE EDINA LAKE EDINA During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Answer Options Response Response Percent Count Yes 90.9% 50 No 9.1% 5 Comments 8 answered question skipped question 55 80 Cate ories Number Response Date 1 Feb 4, 2014 3:13 PM Comments Most of the time One time i was out of town for 3 days to come home at 6pm, Friday, to find my road closed, road torn up. I had to park my car and boat at CPC in order to get clear of all the dust, dirt and truck traffic. Got access about 8pm that night. See above comments. See comments for #6 Some notifications assumed a notice would be found on the front door, but I think most residents were looking for notices simply because of the construction dynamics. Palda did a great job. Michels did a very poor job. yes for water shutoffs, no for driveway in accessibility Enough notice, but not enough accuracy. See comments above related to driveway access. Good job on replacing gas meters and lines...very quick, efficient, and I still don't know how the team did the new gas lines without disrupting my lawn. 2 Feb 3,2014 10:58 PM 3 Jan 22, 2014 5:23 PM 4 Jan 13, 2014 4:07 PM 5 Jan 9, 2014 1:22 AM 6 Jan 8, 2014 2:48 PM 7 Jan 7, 2014 10:56 PM 8 Jan 3, 2014 11:54 PM During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? •Yes • No LAKE EDINA During any phase of the project, did you experience any conflicts in dealing with the project? Answer Options Response Response Percent Count Yes 50.0% 27 No 50.0% 27 Comments 23 answered question 54 skipped question 81 11 Jan 10, 2014 9:47 P 12 Jan 10, 2014 4:52 P 13 Jan 9, 2014 1:22 A Comments Cate ories sidewalk totally blocked for a weekend Hydro seeding contractor rarely watered the patches. Sprinkler issues once contractor said my street would be closed and it wasn't, then another time the other way around. The Gas line replacement and gas shutoff was not well communicated, little notice. And they had trouble getting gas to flow. A plug was left in pipe by my meter. I have already sent my issues to Aaron during the project. I OWdiU If e Will, wire I they were puwiry uuwrr tire 1111cil CUcIllfig, clb I Ccif re uowri vve L J Ithe Drive to IllUlb 'Lib Avenue, I was unsure how long the coating had been down, and whether I could proceed across Hibiscus to get home without damaging my vehicle. I stopped and asked 2 of the male workers, and they were very Unhelpful, and told me to drive down the very road I was questioning to find the City of Edina representative. Obviously, this did not help me to know whether I would be damaging my car. I ended up turning around and came back after 5pm. Did not level ground Miscommunication of lawn care. How lawn care was handled. One morning a front end loader appeared in our yard and tore up a good portion of it while removing a section of our neighbor' driveway, after the initial curb installation. We might have been calm about it had we been informed about it earlier. The front end loader operator was a total jerk. (this observation was consistent over several encounters.) Additionally, we felt the yard disruption due to sump pump line installation was excessive, and that portion of the project for us seemed to be pretty much of a boondoggle. During the whole project, Storage of construction equipment and tear out materials on the Phlox & Kellogg circles made use of those areas by neighboring kids dangerous. When all the streets are torn up and you are in Phase 2 you don't expect to have construction piles, 10 feet high from the start of the project to the very end.. In the case of Phlox LANE, IT WAS THE END OF APRIL THROUGH OCTOBER. NO REAL REASON FOR THAT. We had issues with plumbing after the water was turned off. We needed two new faucets. The plumber told us that the faucets should be turned on in a specific order after the water has been turned off and back on. We were not told this by the city. I he largest tront loaders going back and torth down our street (Hibiscus) caused our whole house to shake significantly and we have sustained cracks in our floors and siding which we will be contacting the city about! Also the grass seeding process made our yards rock hard and our lawns are significantly worse than before the project started so more lawn repair will need to take place. Minor issue with the city-contracted sprinkler service (Dave?). He was quite simply a jerk. His work appears to have been technically sound (hard to tell if leaks exist), but he was bull headed and in one case in my yard, wrong. If I had not been assertive, my sprinkler repair would not have gone well. I will acknowledge that he I seems to have done good work, but he made the process quite difficult. Number Response Date 1 Feb 4, 2014 3:03 AM 2 Feb 3, 2014 11:36 PM 3 Feb 3, 2014 11:18 PM 4 Feb 3, 2014 10:58 PM 5 Jan 23, 2014 4:16 PM 6 Jan 22, 2014 5:23 PM 7 Jan 18, 2014 6:26 PM 8 Jan 14, 2014 3:02 PM 9 Jan 13, 2014 7:06 PM 10 Jan 13, 2014 4:07 P LAKE EDINA 14 Jan 8, 2014 9:30 PM 15 Jan 7,2014 10:56 PM 16 Jan 5, 2014 7:02 PM 17 Jan 5, 2014 4:35 PM One day when we were to have moved our cars because the they were taking down the grade, I had to leave unexpectedly and had not moved my car. The crew installed a dirt ramp for me to be able to get out of my driveway. Fantastic service that was greatly appreciated! lawn/irrigation reapirs. totally inadequate! Poor behavior from contractor, city and contractor need to better plan work phases to limit costs, work in front of my residence required multiple mobilization a of same equipment with no need if the work had been planned, utility work should occur before reclamation, this way residents can have actual roadways to drive on. SWPPP management was none existant - not sure how city did not receive any fines - filter bag at CB near my house was never cleaned, why was there no clean up of sediment that entered lake edina? I experienced a very rude grass spray technitian who called me an Asshole and told me I could do it myself. Crabby neighbors on other side of street (non-construction) complained when we had to park once overnight bear their house because we were unable to access our driveway. Would have liked the city to post signs on all nearby streets allowing overnight parking there for the 1 or 2 nights when we couldn't get to our own houses. just minor During the extended period prior to the final surface coat of asphalt being placed, the lip between the curb and the initial asphalt layer was detrimental in causing a flat tire on my vehicle. Not sure what you mean "conflicts". Our yard was progressively, increasingly disturbed. At one point heavy equipment was in our driveway. I am not overly bothered, but I was surprised to see this after assurances this would not occur. We had a 4-inch hold-down at our driveway lip that threatened to dent our car wheels for a month or so. We could have used some gravel to ameliorate 18 Jan 5, 2014 3:42 PM 19 Jan 4, 2014 1:42 AM 20 Jan 4, 2014 1:26 AM 21 Jan 3,2014 11:54 PM 22 Jan 3,2014 10:45 PM 23 Jan 3, 2014 9:48 PM During any phase of the project, did you experience any conflicts in dealing with the project? •Yes •No Jan 22, 2014 5:23 PM Jan 20, 2014 11:15 PM Jan 18, 2014 6:26 PM Jan 14, 2014 8:09 P Jan 14, 2014 3:02 P Jan 13, 2014 7:06 P Jan 13, 2014 4:07 P Jan 12, 2014 3:42 P Jan 10, 2014 9:26 P Jan 10, 2014 4:52 P Jan 9, 2014 Jan 9, 2014 3:34 P 1:22 A 11 12 13 14 15 16 17 18 19 20 21 22 23 Jan 7,2014 10:56 P 24 Jan 7, 2014 3:02 P 25 Jan 6, 2014 3:59 P LAKE EDINA What aspects of the project process met your expectations and why? Response Count 40 answered question 40 skipped question 95 Answer Options Number Response Date Response Text Categories The streets, curbing, and driveways make the neighborhood look nearly new again. I hope we don't have to go through the experience for another 50 years. the test will be this spring when the winter melting happens to know if the improved water draining was fixed. I assume it will be an improvement. The project was well organized and the city and (for the most part) contractors worked well as a team. I give the city employees credit for pulling that off throughout the project. Responsiveness of city Well, i guess that i got done in one, long, summer. All but cost estimates and apron replacement. The road needed to be replaced, and it was replaced. All aspects. Everyone was very efficient Communication from city via.email as well as Aaron Kuznia was exceptional. I never thought you would do that good of a job in communicating. None Generally, my expectations were met, because I have many friends and family members in Edina that have had this project done on their streets. I was pleased to have the whole project completed on time. It is a severe disruption and very messy. Timely completion with minimal inconvenience None - expected more Notifications were timely. Workers were friendly and helpful if questioned Able to get in and out of neighborhood during the process. Dog fence repaired quickly. It finally got finished. WORKMEN WERE ALL VERY NICE. Started on time. None I Project Manager prompt response to calls and he was very knowlegeable I We appreciated knowing ahead of time when we would have access to our street and water I we left town before completion The final result seems good - thanks. City employees and contractors (less sprinkler issue) were very approachable; if I ever had a question, I'd ask... the I responses were always "invited" and considerate. I start to finish times were fairly accurate. I Work was completed in a timely matter Overall the project seemed to be on time and work was done on the days it was scheduled. Aaron was very open to questions and timely in his responses. The seeding took better than I expected, but some additional work may be I needed in the spring. 1 Feb 4, 2014 3:13 PM 2 Feb 4, 2014 2:17 AM 3 Feb 3, 2014 11:36 PM 4 Feb 3, 2014 11:16 PM 5 Feb 3,2014 10:58 PM 6 Feb 3, 2014 2:11 PM 7 Feb 2, 2014 5:47 PM 8 Jan 29, 2014 9:20 PM 9 Jan 24, 2014 8:25 PM 10 Jan 23, 2014 4:16 PM LAKE EDINA Mr Kuznia and contractor's employees were vey approachable and responsive. Mr Kuznia returned calls and responded to e-mails. Nice finished product. I was happy with the spray grass value, despite others wanting sod. Construction personnel were VERY polite and accommodating. Work was done in a timely manner with very minimal inconveniences to residents. Communication was exceptional! I was especially impressed with the way Aaron Kuznia handled any concerns and questions. He would always answer any phone calls or call back quickly. He was great in addressing issues and remedy any problems. It all seemed to go as expected. I think it went faster than anticipated. Quality of the finished product was excellent The email updates were effective along with the flyers in the door. Gas meter and gas line replacement was super slick.. ..fast, efficient, no tearing up of the lawn and done right the first time. They even came in to check / reset gas pilots.. .an excellent touch. Timeline. Communication. Both were good. great crew Good weekly e-mails -- like the new blacktop. Got rid of a big hump in the road. Communication was very good 26 Jan 5, 2014 7:47 PM 27 Jan 5, 2014 4:35 PM 28 Jan 5, 2014 3:42 PM 29 Jan 5, 2014 12:54 AM 30 Jan 4, 2014 11:58 PM 31 Jan 4,2014 10:43 PM 32 Jan 4, 2014 1:42 AM 33 Jan 4, 2014 1:26 AM 34 Jan 3, 2014 11:54 PM 35 Jan 3,2014 10:45 PM 36 Jan 3,2014 10:37 PM 37 Jan 3, 2014 9:48 PM 38 Jan 3, 2014 9:37 PM 39 Jan 3, 2014 9:21 PM 40 Jan 3, 2014 9:18 PM LAKE EDINA What aspects of the process did not meet your expectations and why? Response Count 38 answered question 38 skipped question 97 Answer Options Number Response Date Response Text Categories Plumbing difficulties, pipe and taucet damage. While the city did pay tor some ot the issues, I was surprised that we were not warned of the plumbing difficulties that could occur. This is, after all, not the first project of this type that the city has taken on. length of completion longer than we anticipated I find it hard to believe that the cost projections could not be better pinpointed before the project and that we have to wait so long to know the exact bill. The hydro seeding maintenance (weeding and watering) was not up to par with the rest of the project. Lack of back up plan when I was out on vacation: ie getting in to restart gas fired items. Not more that one day notice of streets torn up/closed. Driveway apron replacement. Should replace all of them. Ours is 50 yds. Old and will need replacing soon in any case. Reseeding the front yard could have been better. However a storm washed most of the seeds down the drain. It concerns me that staff believe hydro seeding went well based on the youtube channel video Late October 2013. The hydro seeding process is not effective and produces serious weeds, and areas that did not grow. We watered daily. Overall, most crews were very courteous and respected our neighborhood. However, two things... The lady that drove the front end loader was a real piece of work. Very rude and drove way too fast. I complained more than once. And second, the crews that did the curbs thought that their garbage could be thrown away behind the new curbs. Again, I complained to management. The rest of the crews were great. But I am telling you, get those people to slow down on the streets with the heavy equipment. No need to drive 30+ MPH in a front end loader. Need to rethink how the best practices for the scope of work (hydroseed is really really dumb.... my neighbors lawns look terrible) and how this work will actually be performed (no need to destroy everyone's irrigation systems in the midst of the hottest part of the Summer.... dumb dumb dumb!!) See comments at number 9, above. I n/a I Timeline I My expectations were met I his project began in April and was complete in October. I Neighborhood lawns are a mess of weeds. See #9. Also, it was determined that a segment of our driveway needed to be replaced due to water run-off issues after the curb was put down. The asphalt company used heavy equipment to lay down new asphalt, and in the process, I cracked a new section of curb which will require replacement in the spring. I It would have been great to know that the entire area was torn up during all 3 phases. That was never explained I Worst summer of my life I We were in the third phase and did not have any idea what a mess it would be all summer in our yard and street. I No - grass replacement was very dissappointing and not acceptable 1 Feb 4, 2014 3:13 PM 2 Feb 4, 2014 3:03 AM 3 Feb 4, 2014 2:17 AM 4 Feb 3, 2014 11:36 PM 5 Feb 3,2014 10:58 PM 6 Feb 3, 2014 2:11 PM 7 Feb 3, 2014 2:01 PM 8 Feb 2, 2014 5:47 PM 9 Jan 24, 2014 8:25 P 10 Jan 23, 2014 4:16 P 11 Jan 22, 2014 5:23 P 12 Jan 20, 2014 11:15 P 13 Jan 18, 2014 6:26 P 14 Jan 14, 2014 8:09 P 15 Jan 14, 2014 3:02 P 16 Jan 13, 2014 7:06 P 17 Jan 13, 2014 4:07 P 18 Jan 12, 2014 3:42 P 19 Jan 10, 2014 9:47 P 20 Jan 10, 2014 9:26 P 30 Jan 4, 2014 10:43 PM Jan 4, 2014 1:42 AM 31 LAKE EDINA damaging house shaking and subpar lawn repair. Too much damage and creates stress as to how we will go about seeking restitution. poor choice of irrigation repair. He was rude and not reliable nor did he do a good job! Costs, final landscaping, communications I didn't understand why new curbs weren't installed instead vs. replacing some and not others. Hydro seeding did not work, my yard needs regrading at hydro seeded areas who is going to do this? My yard should be treated as if it is workers yard, why were we not given option of sod? Sprinkler repair guy sucked, I ended up paying my person to fix system Took way too long. Lots of time between steps due (presumably) to batch processing by low bidder. I wish we would have gotten new streetlights throughout, and a sidewalk along W Shore Dr. I wish we had lights. The reseeding was not handled well-they caked on the green stuff so nothing could grow. I ended up removing everything and reseeding it myself. I was not very pleased with the lawn repair aspect. I he soil used to repair the area was very poor quality (Yet they used black dirt to seed an area near the bike path nearby that was a poor use of those resources) . The grass was supposed to be watered and weeded, no weeding took place and the water truck was hardly around. The dust and dirt generated...especially by the street sweeper toward the end of the project. They didn't use any water to hold dust down! Dust collected on our house, windows, cars, etc. It would have been helpful for the water trucks to wet the street more often when the front-end loader kept driving back/forth at high speed. We had to pay to have our furnace, ducts, windows cleaned after the project completion. The budget should have included filters on each home's fresh air intake, along with window cleaning at project completion. Also, the topsoil used to replace dirt/grass where they dug is full of rocks. The hydroseed is TBD. It took longer than I expected I thought it was an unfortunate means in which the city determined whether or not to include streetlighting in the project. It looks from the surveys received that essentially a single person voting "no" resulted in the lack of streetlighting, since it was 59 in favor and 60 opposed. The city needs additional means for evaluating this. Had the vote gone the other way would the city have included lighting? Most of the rest. Took way too long to finish. Too much tearing up and filling in streets only to have the same thing done the next day...or next several days. Incomplete communication...but good response when I did communicate. I am disappointed/surprised at the selection of curbs / aprons to be saved. As a result, the finished product is random, and yet the costs are equally shared by the neighborhood. So for example, if my apron was not replaced, but my neighbors was....we pay the same? And some driveways had more than the apron repaired. none The sequencing. We just could not understand the length between contractors. The crew and workers were extremely rude and inconsiderate. duration was too long, roads tore up for months. not all the curbs replaced. Looks patched. 21 Jan 10, 2014 4:52 PM 22 Jan 7, 2014 10:56 PM 23 Jan 7, 2014 3:02 PM 24 Jan 6, 2014 3:59 PM 25 Jan 5, 2014 7:02 PM 26 Jan 5, 2014 4:35 PM 27 Jan 5, 2014 3:42 PM 28 Jan 5, 2014 12:54 AM 29 Jan 4, 2014 11:58 PM 32 Jan 4, 2014 1:26 AM 33 Jan 3, 2014 11:54 PM 34 Jan 3,2014 10:45 PM 35 Jan 3, 2014 10:37 PM 36 Jan 3, 2014 9:48 PM 37 Jan 3, 2014 9:37 PM 38 Jan 3, 2014 9:21 PM 7 Jan 22, 2014 5:23 PM 8 Jan 18, 2014 6:26 PM 9 Jan 14, 2014 8:09 PM Jan 14, 2014 3:02 PM Jan 13, 2014 7:06 PM Jan 10, 2014 9:26 P Jan 10, Jan 9, Jan 8, 2014 2014 2014 4:52 P 3:34 P 9:30 P 16 Jan 7,2014 10:56 P 10 11 12 13 14 15 LAKE EDINA Did the final result of the project meet your expectations? Answer Options Response Response Percent Count Yes 71.7% 38 No 28.3% 15 Comments 25 answered question skipped question 53 82 Comments Cate ories Number Response Date 1 Feb 4, 2014 3:13 PM 2 Feb 3, 2014 11:16 PM 3 Feb 3, 2014 10:58 PM 4 Feb 3, 2014 2:11 PM 5 Feb 2, 2014 5:47 PM 6 Jan 23, 2014 4:16 PM The neighborhood looks great. I hope that these streets, curbs, and driveways can last beyond a few years I wish they had changed out all the curbs, final result would have looked nicer with all new curbs. Often the equipment operators were "speeding", going full speed up and down my street. Scarrie seeing them going backwards so fast, seemingly not looking the direction of travel. Kids and dogs on my street too. See #11. Staff has a complete disregard of the failure of the hydro seeding process. I believe the maintenance period goes through mid - April. With the Minnesota growing season, that is unresonable. We were told the failure was our responsibility, even though we watered daily. Only because I did some of the work myself at my cost!! I drive down Hibiscus Avenue every single day, multiple times, on the way to the service road for access to 70th Street; and the watermain that broke near Phlox and Monardo Lanes was upsetting, as is the bump that is now in the new road. I hope that the city will make sure that the road is FLAT and SMOOTH in that area. Except my grass Good job! Curbing work very random and sloppy. Appears water was still pooling on corners see #11. Inconsistent curb replacement and seeding that never took. Too expensive. Did not need the water run-off yard piping. Would rather have had new, uniform curbs in good repair rather than ugly patched mismatched concrete coloring up and down the blocks—looks ugly we were not in town for the finial result It's really nice driving on the streets. roads yes. We will see what our lawn look like next spring to determine if the seeding worked. W. delays, e do I not have a good idea due to the fall project finish LAKE EDINA Before the project started there was discussion about new street lights and a sidewalk. I never heard anything further and saw very few new street lights. My yard is worse than when the project started and still needs work. They did some cleanup along the sound wall on highway 100. The new paint was nice and they did some landscaping yet left other areas over grown. Why did they not clean up the whole area??? I do not consider the project complete yet!! I still don't know what I am paying for. Curb and sewer work was minimal so I feel I overpaid for a new paved street. The road at the end of Aspasia Circle was dug up after the project and on repair the smooth transition across the intersection was lost. Not really a big deal but had to comment. Also heading south on Normandale Blvd, south of 70th the slope of the road on the second curve tends to throw cars into the curb when the road is slippery with snow or ice. Probably can't do much about this but for future repairs the contactors might want to be aware of this kind of potential problem. The lawn remains to be seen. Disappointing that only portions of the curbing was replaced, and only select driveway aprons. All curbs and aprons should have been replaced. Disappointed, however, that no streetlighting was added. It's a very, very dark neighborhood for walkers. It looks nice and is very smooth. I am happy, as a homeowner, to have good new infrastructure. Not sure what created a need for a new street (name) sign or a new street light, as the old ones seemed fine. But not a big issue. I am curious about the lines carved into the finished street every 30-50 feet.. .seems like the ideal place for water to pool and freeze and then create potholes! The surface is OK, but not a huge improvement for a fairly quiet road. Lack of (free) sidewalks is a huge disappointment. It was a real mess for the spring and summer - hard to ride bikes, dirty for walking or running, dog-walking, etc. We also prefer the concrete streets over the blacktop - blistering hot in the summer, degrades more in the winter. I just don't see much value for the money, especially without sidewalks. Then you have a water main break and don't fix it. Add in how poorly a job was done pouring the final layer of blacktop. Some areas don't line up from one job to the next. The landscaping should be more substantial in the common areas and if you rip up someone's driveway, the city should pay for a new drive way completely so there is no patch marks or at a minimum have the entire driveway sealcoated for the resident. I was left with a worse looking driveway for sure after the project was complete then before it. 17 Jan 7, 2014 3:02 PM 18 Jan 5, 2014 7:47 PM 19 Jan 4, 2014 11:58 PM 20 Jan 4,2014 10:43 PM 21 Jan 4, 2014 1:26 AM 22 Jan 3, 2014 11:54 PM 23 Jan 3, 2014 9:48 PM 24 Jan 3, 2014 9:37 PM 25 Jan 3, 2014 9:21 PM LAKE EDINA Did the final result of the project meet your expectations? •Yes •No LAKE EDINA Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Response Count 29 answered question 29 Answer Options skipped question 106 Number Response Date Response Text Categories 10 Jan 13, 2014 7:06 PM no the weekly email updates were the best communication and very accurate and information, thanks for sending them. Communication during the work on street by street bases should be more in advance. esp with the partial day closures and late evening work. Till 7pm or later. Hydo seeding does not work. Like I said before, overall the crews did a real nice job. Aaron should be given a raise as he is an outstanding member of the City of Edina. And just remind those workers to slow down please in the neighborhoods. See above. These projects are very expensive to homeowners regardless of interest rates and time allowed for repayment; and the streets MUST be maintained better in order to avoid having to perform total overhauls as we just experienced. n/a Adjust watering bill during We believe the City staff worked very hard to make this as smooth a process as possible. Most of the workers for the various subcontractors were courteous, but toward the final phases it seemed there was less communication all the way around, from the subcontractors to the City, and also back to the residents. Overall, it was a stressful process, and just completing this report recalls unpleasant memories. Finally, we feel that particularly in situations where lawn disruption is major, re-sodding should be a covered expense assuming that residents take responsibility for properly maintaining the sod. After all, this is Edina, and our property taxes aren't going down! Tear up an area and complete it, then go to the next. I have family in other area and they tear up, work, resurface and sod in a 2 week period, then move to the next street. I do not believe all of those other communities are totally wasteful and spend alot more money because of it..Being torn up for 2-3 weeks instead of 3-6 months is a big difference ****Subcontractors near the end of the project, sweeping, watering, putting in grass seed, need much more supervision. I have experience in this type of property maintenance and truthfully, a child would have done a better job by just using their limited common sense. The watering, washed away the seed due to the way it was applied or only hit the street, not the seeded area. Seed went into many areas with no notice and died out before residents returned home to water it. Signs were staked as to when it was applied, with no dates on them.. Result It has to be redone in many area. How effective is that? Seems a waste. People in the second and third phase need to be told that their yard will be dug up and a mess all summer, not just when they start to work on digging up the street. Have someone look at the pavement and make sure it was done well. Too many road repairs in this city came up short I on quality product and installation and we end up losing money by having to prematurely replace. I none I No. Better communication reg. equipment size, shaking of houses during project, closing up house due to continuous dust, I not leaving huge concrete piles in street for long periods of time, I Finish cleaning up along the sound wall 1 Feb 4, 2014 3:13 PM 2 Feb 4, 2014 2:17 AM 3 Feb 3, 2014 10:58 PM 4 Feb 2, 2014 5:47 PM 5 Jan 24, 2014 8:25 PM 6 Jan 23, 2014 4:16 PM 7 Jan 22, 2014 5:23 PM 8 Jan 20, 2014 11:15 PM 9 Jan 18, 2014 6:26 PM 11 Jan 13, 2014 4:07 P 12 Jan 10, 2014 9:47 P 13 Jan 10, 2014 4:52 P 14 Jan 9, 2014 3:34 P 15 Jan 9, 2014 3:39 A 16 Jan 7, 2014 10:56 P 17 Jan 7, 2014 3:02 P LAKE EDINA 21 Jan 4, 2014 11:58 PM 22 Jan 4, 2014 10:43 PM 23 Jan 4, 2014 1:42 AM 24 Jan 4, 2014 1:26 AM More and better communication, field staff need to represent residents, not be friends of contractor I was very pleased with Aaron Kuznia. He was always willing to meet withe me and resolve issues. I do not hold him accountable for any of the negatives I ecperienced. These projects are neap swarm but strain our budget Aaron is to be highly commended for the job that he did. It has to be a very stressful situation trying to keep people happy and oversee the project of this dimension. I only hope that the final assessment will come under the estimate. I felt that the city should have picked up more of the tab. See above The city rep did a very good job and he was nice. Addressed primarily under #11. The survey should have come closer to the end of the project to take advantage of fresher memories and more accurate memories, but better to ask than not. Fix up the city's website. ..trendy but not user friendly. Too bad there are no sidewalks on Normandale Blvd. It is a mess (dangerous) to walk to CPC church around that corner. Implement Complete Streets. We ought to be building for the people we want to attract, not necessarily exclusively following the whims of the people who are there now, who may have grown up in a different era. How am I going to sell my house to a millenial or a young family without sidewalks? Who wants to dodge giant SUVs when you're teaching your kids to ride a bike? The neighborhood has lost an opportunity to compete favorably with Minneapolis and otehr communities, which will be glad to house the next generation of families. We'll be dinosaurs living in 1970s car-centered bad urban design.lf the City wants to keep its tax base vibrant, it needs Complete Streets. Complete Streets principals haven't exactly been bad for Country Club and Morningside. - city could have been more sympathic to my driveway concern. Very matter of fact and not helpful when we pay their salaries. 18 Jan 5, 2014 7:02 PM 19 Jan 5, 2014 4:35 PM 20 Jan 5,2014 12:54 AM 25 Jan 3, 2014 11:54 PM 26 Jan 3,2014 10:45 PM 27 Jan 3, 2014 9:48 PM 28 Jan 3, 2014 9:37 PM 29 Jan 3, 2014 9:21 PM III Braemar Hills B Reconstruction •Gleason Circle Reconstruction 0Lake Edina Reconstruction 0 Mendelssohn A Reconstruction • Normandale Reconstruction 0St. Patrick's Lane Reconstruction MENDELSSOHN A 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Nornnandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question 0 To which street reconstruction project is this survey in response? 1 Feb 4, 2014 2:03 AM 2 Feb 3,2014 10:40 PM 3 Feb 3, 2014 2:29 AM 4 Jan 6, 2014 8:08 PM Comments Cate ories I am not impressed with the information on the website. It is very general and wasn't very easy to navigate to where the project was located. The mailed correspondence was the only mode of communication that provided me information. The only thing I was able to find were copies of the mailed correspondence. I still don't know where to find the cost of the project. I wish that it was easier to find comparable financial information of past projects. Why is our project so much more than previous projects? I'm very happy with the well thought out planning from the City of Edina.They kept us well informed and I know everyone appreciates their efforts. I moved into the area mid-project, so did not get a chance to participate in the full process. What I did see was excellent. EXTREMELY well communicated - every step of the way. Number Response Date 16 14 12 10 8 6 4 2 0 How effective was the communication you received prior to construction? City Meetings Mailed City of Edina Correspondence Website E Very effective •Somewhat effective ▪ Neither effective nor ineffective 0 Somewhat ineffective • Not at all effective E N/A I do not remember receiving any information prior to the start of the project MENDELSSOHN A How effective was the communication you received prior to construction? N/A I do not remember Neither receiving any Somewhat Somewhat Not at all Response Answer Options Very effective effective nor information effective ineffective effective Count ineffective prior to the start of the project City Meetings Mailed Correspondence City of Edina Website Comments 8 3 1 0 1 1 14 9 4 0 1 0 0 14 4 0 3 1 1 3 12 4 answered question 15 skipped question 120 Number Response Date Comments Categories 1 Feb 3,2014 10:40 PM 2 Jan 22, 2014 7:13 PM 3 Jan 16, 2014 4:36 PM 4 Jan 6, 2014 8:08 PM I didn't use the web site. I didn't need to. The city kept me well informed. I relied mostly on the weekly email updates - received those quicker than the mailed correspondence. Notices left in the door were extremely helpful. neighborhood meeting prior to the beginning of construction was very helpful. Didn't use the website, but the email and snail mail and letters on our door were great. How effective was the communication you received during construction? ef f., a° q .,,c,e e e , eNz) .•.% JcZ ao 6, ,a e o4,& 6 °C, \ c• C,` 18 16 14 12 10 8 6 4 2 0 MVery effective •Somewhat effective 0 Neither effective nor ineffective 0 Somewhat ineffective •Not at all effective •N/A I do not remember receiving any information prior to the start of the project MENDELSSOHN A How effective was the communication you received during construction? N/A I do not remember Neither receiving any Somewhat Somewhat Not at all Response Answer Options Very effective effective nor information effective effe ineffective effective Count ineffective prior to the start of the project City Meetings 4 2 3 0 1 4 Mailed Correspondence 8 6 0 1 0 1 Weekly Email Updates 8 3 0 1 1 2 Monthly Mailed Updates 4 4 1 1 2 2 City of Edina Website 1 1 3 1 2 5 Comments answered question skipped question 16 119 14 16 15 14 13 4 16 119 Cate ories MENDELSSOHN A The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? Answer Options Response Response Percent Count Yes 68.8% 11 No 31.3% 5 Comments 6 answered question skipped question Number Response Date 1 Feb 4, 2014 2:03 AM 2 Feb 3, 2014 10:40 PM 3 Jan 22, 2014 7:13 PM 4 Jan 16, 2014 2:00 PM 5 Jan 8, 2014 7:17 PM 6 Jan 7,2014 12:58 AM Comments I've heard 3 different amounts that the project is going to cost and I still have no clue what the cost is. I can't find this on the website and when I talked to the city engineer at the open house, he didn't even know. I believe so at the August 2012 meeting. For the most part, the cost was explained in estimated overall project cost or per unit. We were told 100% special assessment of the roadway cost and City owned utility repairs will be from utility funds as explained in Wayne Houle's letter to the Mayor and Council on December 11,2012 I don't remember hearing about the Utility fund being used Yes, though the numbers kept changing materially. Sort of. The process and timing was explained, as was an estimate of what the end individual cost might be. But that final number has not yet arrived, and as far as I know, there was explanation where all that money was going. The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? DI Yes MINo Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Yes III No Dl did not attend the Open House. MENDELSSOHN A Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Yes No I did not attend the Open House. Comments Response Percent Response Count 68.8% 11 12.5% 2 18.8% 3 2 answered question 16 skipped question 119 Number Response Date 1 Feb 4, 2014 2:03 AM Comments Categories it was somewhat beneficial. 2 things that were not beneficial: 1. the foreman said that they would finish the project very quickly and wouldn't take as long as some of the Hopkins road projects on the west side of Blake School. It ended up taking longer. 2. the engineer and city representative didn't even know what the cost of the project was nor did they know where to find the costs. 2 Feb 3, 2014 11:51 PM The open house did answer some questions but most of the timeline given to us was not the way it actually happened.. Construction Phase How effective was the project team in working to minimize your level of inconvenience during the project? 18 16 14 12 10 8 6 4 2 0 •Very effective o Somewhat effective 0 Neither effective nor ineffective •Somewhat ineffective 13 Not at all effective MENDELSSOHN A Construction Phase Neither effective nor ineffective Somewhat Very effective effective Somewhat Not at all Response ineffective effective Count Answer Options How effective was the project team in working to 9 4 1 1 1 16 minimize your level of inconvenience during the project? Comments 5 answered question 16 skipped question 119 Comments Cate ories Number Response Date 1 Feb 4, 2014 2:03 AM 2 Feb 3,2014 10:40 PM 3 Feb 3, 2014 2:29 AM 4 Jan 16, 2014 2:00 PM 5 Jan 6, 2014 8:08 PM This was a long project. The team did as well as the could to minimize their impact. For the most the team was accommodating and courteous about their work. The workers and supervisors were professional when I had contact with them. I thought the team was GREAT! The pile of wastes were often just across from our driveway making it hard to back out. Incredibly conscientious and nice crews! During construction, did you know the name of your City representative? •Yes • No MENDELSSOHN A During construction, did you know the name of your City representative? Response Percent 46.7% 53.3% Answer Options Yes No If "yes," name of City representative: Response Count 7 8 7 Number Response Date answered question 15 skipped question 120 If "yes," name of City Categories representative: 1 Feb 4, 2014 2:03 AM Jeff Frahm 2 Feb 3,2014 11:51 PM Jeff Frahm 3 Jan 22, 2014 7:13 PM Jeff Frahm I did but I can't remember the 4 Jan 16, 2014 4:36 PM name. 5 Jan 16, 2014 2:00 PM Jeff Frahme and Chad Milner 6 Jan 8, 2014 7:17 PM Jeff Frahm 7 Jan 6, 2014 8:08 PM I probably did, but am embarrassed to say I don't know at the moment. 16 119 Cate ories During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Yes II No MENDELSSOHN A During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Response Response Answer Options Percent Count Yes 87.5% 14 No 12.5% 2 Comments 6 answered question skipped question Number Response Date 1 Feb 4, 2014 2:03 AM Comments I have heard from several neighbors on Belmore that they didn't receive some construction notifications but I do not know of any notices that I did not receive. Every notice was given by a piece of paper stuck in our front door or garage service door around 5 PM the day before. We had to reschedule 3 service calls we had planned days in advance. Some days both my wife and myself work until after 10 PM and not seeing the notices until 10:30 PM makes very difficult to make changes for next day. And coming home one evening to find a cut across my new asphalt driveway with no notice or explanation was extremely upsetting. Much of the time I was in and out of the city but always found any notices. Sometimes after the particular service was completed. Some times the downtime for driveway was much longer than we had been told and no workers were in the neighborhood. Large delays on Grove Place though. Some times and some times not. It was sort of wake up and see what's going on. We ended up parking on Holly St in Hopkins for a couple weeks. 2 Feb 3, 2014 11:51 PM 3 Feb 3, 2014 10:40 PM 4 Jan 16, 2014 4:36 PM 5 Jan 8, 2014 7:17 PM 6 Jan 4, 2014 9:10 PM 16 119 3 Jan 22,2014 7:13 PM 4 Jan 16, 2014 2:00 PM Comments Cate ories I don't believe the seeding process will work. I don't see how seeding and watering when the temperature drops to freezing levels will help our grass grow. I tried asking a few questions to the team but was shrugged off that everything will be fine. I don't feel that the team did a very good job finishing the asphalt layering. I saw them laying asphalt in the rain and the temperature was so cold that the asphalt was steaming. I can't imagine that will help the long term life of the street. The cut across my new asphalt driveway which was 9 months and then finding out they were going to remove 15 feet of it with no prior notice. I came home and found the cut and the explanation that they would be removing and digging a hole there. Had I known that was going to happen I would have never put in the new driveway in 9 months earlier. My less than one year old drive is poorly patched and 2 tone. The City of Edina did a great job ruining my investment in a new driveway. toward the end of the project just before the new surface was applied we parked on the street in front of our house on a Sunday/non-work day and received a parking ticket. The ticket was later forgiven thanks to the help of the project manager, Jeff Frahm which we very much appreciated. I have two curb cuts and the city wanted to eliminate one of them but I escalated and they let me keep both. Thanks. 1. Tools and equipment left in my yard. 2. Massive pile of dirt across the street from my driveway. It made getting in and out of my driveway difficult (not impossible) and was responsible for a lot of dirt getting on my property (via wind). 3. Removed a feature to my property. The crew installing the new gas meter was perturbed that I wanted a few minutes to think about where to put it. Secondly, I left a message months in advance about driveway apron and curb replacement possibly damaging a large tree on our property. No one responded until I held up the crew performing the actual work. Third, the guy who reinstalled our sprinkler system was not all that detailed oriented. My neighbor's sprinkler head is now on my side of the line, etc. Finally, I'm relatively sure the grass seed intended to repair disturbed areas was I applied far too late in the season to take. Number Response Date 1 Feb 4, 2014 2:03 AM 2 Feb 3, 2014 11:51 PM 6 Jan 7, 2014 12:58 A 5 Jan 11, 2014 4:30 PM MENDELSSOHN A During any phase of the project, did you experience any conflicts in dealing with the project? Answer Options Response Response Percent Count Yes 37.5% 6 No 62.5% 10 Comments 6 answered question skipped question MENDELSSOHN A What aspects of the project process met your expectations and why? Response Count 10 answered question 10 skipped question 125 Number Response Date Response Text Categories Answer Options 1 Feb 4, 2014 2:03 AM the team was accommodating and worked to minimize their impact. Not much. The only part that was better than expected was the workman on the project and their direct supervisors. They were very polite and helpful and did a good job of clean up. They were also very helpful making sure the residents could get in and out during the day. Since our area is all Cul de Sacs we only have one way out which makes that situation of in and out more difficult. My family has lived at this residence since 1959 and we have always been appreciative of the services provided by the city. We really didn't know what to expect as we had never experienced a road construction project on this magnitude before The street looks very nice. None. Workers were friendly and accommodating. The regular updates from the city were good. All. it's done! 2 Feb 3, 2014 11:51 PM 3 Feb 3, 2014 10:40 PM 4 Jan 22, 2014 7:13 PM 5 Jan 16, 2014 4:36 PM 6 Jan 11, 2014 4:30 PM 7 Jan 8, 2014 7:17 PM 8 Jan 7, 2014 12:58 AM 9 Jan 6, 2014 8:08 PM 10 Jan 4, 2014 9:10 PM MENDELSSOHN A What aspects of the process did not meet your expectations and why? Response Count 10 answered question 10 skipped question 125 Number Response Date Response Text Categories Answer Options 1 Feb 4, 2014 2:03 AM 8 Jan 7, 2014 12:58 A 9 Jan 6, 2014 8:08 P 10 Jan 4, 2014 9:10 P 2 Feb 3, 2014 11:51 PM 3 Feb 3,2014 10:40 PM 4 Jan 22, 2014 7:13 PM 5 Jan 16, 2014 4:36 PM If the grass doesn't grow in the spring, I would strongly recommend that the construction team comes back to re-seed. I will not pay extra money out of pocket. I feel that the project lasted longer than it was supposed to. I don't see how it should last from May until October. Almost all of it.lt took way to long from start to finish of this project ( we won't know how our lawn will turn out until next summer). In my opinion, for the cost to each homeowner, it will not benefit in the value of the properties. Much of the curbs that were replaced would have been just fine for the next 25 years. The road, had the city bothered to maintain the last 10 years as they did the first 25 years I have lived in our home (patch & seal coat with gravel) would last, at least, another 10 years. What the city decided to replace might have lasted for many more years. I'm unaware of any instances of what was replaced breaking down in our neighborhood or any other in Edina. I learned something early in life:I expect you to spend my money as wisely as you expect me to spend yours. The city of Edina failed miserably not only in our neighborhood but also in many others. Had the City paid for what they did out of a maintenance fund (I thought that what property taxes are for. Similar to the rules the state requires of townhouse and condo owners association) without assessing the home owners much less might have been done (when you are working with a defined budget good people will do only whats needed. It's not want you want. It's what you can afford. They all met my expectations. It started later than initially indicated and it seemed to last longer into the fall. It took longer that I thought that it would. 1. 1 (and many others) did not believe a "reconstruction" was necessary. 2. False promises were given. For example, during the meeting in June 2013 which took place on the corner of Belmore Lane and John Street, the Edina city employee stated his enthusiasm for the contractor and said the project would have a VERY HIGH probability of being completed by the beginning of September 2013. 3. The project was VERY LATE. For example, the final top coat was installed on Friday October 25, 2013. Grove Place took a long time to tar the street. Also, project ran longer than planned and grass seed not put down until October and many freezes occurred right after it was put down. Concerned I'll have to reseed in the spring. For the most part, I found the communication pretty one-way. For example, at the Open House the information was good but the underlying message was clear: no individual property concerns will be addressed in this mtg. Uh, okay. So 1 when and where can they be addressed? That's all most people care about: their yard. I None. 1 it was really slow... 6 Jan 11, 2014 4:30 P 7 Jan 8, 2014 7:17 P MENDELSSOHN A Did the final result of the project meet your expectations? Answer Options Response Response Percent Count Yes 81.3% 13 No 18.8% 3 Comments 5 answered question skipped question 16 119 Cate ories Number Response Date 1 Feb 4, 2014 2:03 AM Comments see reasons above. No. What ever the final assessment is going to be ($10,00 to $15,00), it will not benefit me or the sale value of my home to the tune anywhere close to the assessment. If anything, Edina has lowered the value of our home as a buyer will try to discount the asking price because of the assessment. I've got a 9 month old driveway that is patched and two toned. I've an incorrectly curved driveway apron. I've got a planted lawn that that I have no idea how it will turn out and that a city snow plow has torn part of it up. But I've got a new fire hydrants that can be shut off individually (I guess I have not heard that that is something so important that you replace perfectly working hydrants). Of course I haven't been billed yet.... I hope you are smiling now. The street looks great. But I have not received the bill yet either. So far, but we were the last to get asphalt and not really sure how it actually has turned out since we've hardly used it without snow. 2 Feb 3, 2014 11:51 PM 3 Feb 3, 2014 10:40 PM 4 Jan 7, 2014 12:58 AM 5 Jan 4, 2014 9:10 PM MENDELSSOHN A Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Response Count 8 Answer Options answered question 8 skipped question 127 Number Response Date Response Text Categories 1 Feb 4, 2014 2:03 AM i would feel much more comfortable with the project if I could receive reasons for the high cost. What exactly are we getting for the cost of our project? I was unable to find reasons why some streets were 50%-80% cheaper than other streets. I would also like to see if the city council had any affiliations whatsoever with the construction company chosen. How do we know of there are no conflicts of interest? If this information is all online, I would like an easier path to find it. uo a better job ot getting me job aone in a snorter time trame. I nere is no gooa reason mat our project TOOK trom ena OT May to end of October. Do a better job of communicating all of the loss of access. A 12 hour notice is not sufficient (some people work evening and nights. Some people travel a living or pleasure so 12 hour notice do much good if they are of town the day you give notice and come home the next day. You also must realize that most residents need or have service calls or repair services and it gets pretty hard to schedule when you only get 12 hour notice. I scheduled a service call on a day when I was going to be out of town and the day he came he had to carry his tools from 2 blocks away. He would not come back to finish the job until the city finished the project. Just thank you for the great job. It is a pleasure to live in Edina. it was tougn going TO De witnout water tor .3 separate times, ana not being aDie TO park in anveway at times DUI we are glad it's done and it looks nice. Hopefully it won't have to be repaired for a long time. The city and workers canot give the home owner too much information. I realize weather plays a large role and that the company had a job somewhere else at the same tiinne as they worked on our street. So some delays were due to an alternate worksite. Water the streets. In 1970 when the street was first installed, a water truck drove by every day spraying water to keep the dirt down. This did not occur during this 2013 reconstruction. Keep hiring the sale crews. They were great. no 2 Feb 3, 2014 11:51 PM 3 Feb 3,2014 10:40 PM 4 Jan 22, 2014 7:13 PM 5 Jan 16, 2014 4:36 PM 6 Jan 11, 2014 4:30 PM 7 Jan 6, 2014 8:08 PM 8 Jan 4, 2014 9:10 PM "'Braemar Hills B Reconstruction EGleason Circle Reconstruction O Lake Edina Reconstruction Mendelssohn A Reconstruction •Normandale Reconstruction 0St. Patrick's Lane Reconstruction NORMANDALE 2013 Street Reconstruction Survey To which street reconstruction project is this survey in response? Answer Options Braemar Hills B Reconstruction Gleason Circle Reconstruction Lake Edina Reconstruction Mendelssohn A Reconstruction Normandale Reconstruction St. Patrick's Lane Reconstruction Response Response Percent Count 10.4% 14 3.0% 4 48.9% 66 14.1% 19 21.5% 29 2.2% 3 answered question 135 skipped question To which street reconstruction project is this survey in response? How effective was the communication you received prior to construction? 25 0 Very effective •Somewhat effective 20 0 Neither effective nor ineffective 15 10 _ 0 Somewhat ineffective •Not at all effective • N/A I do not remember receiving any information prior City Meetings Mailed City of Edina Correspondence Website to the start of the project NORMANDALE How effective was the communication you received prior to construction? Somewhat Somewhat Not at all Response Answer Options Very effective effective nor information effective ineffective effective Count N/A I do not remember Neither receiving any ineffective prior to the start of the project City Meetings Mailed Correspondence City of Edina Website Comments 8 6 2 1 1 1 19 12 8 0 1 0 0 21 7 5 2 1 1 2 18 7 answered question skipped question 21 114 Comments Cate ories Number Response Date 1 Feb 3, 2014 2:21 PM 2 Feb 3,2014 1:55 PM 3 Jan 9, 2014 3:10 PM 4 Jan 8, 2014 8:14 PM 5 Jan 8,2014 12:04 AM 6 Jan 7, 2014 8:21 PM 7 Jan 7, 2014 7:35 PM I do not have a computer. I did not attend meetings due to conflicts with my work scheduled. Neighbors informed. Do not have a computer. I appreciated getting intormation in more man one direction to maKe sure we got me items on our calendar in a timely manner. Subscribing to the email service was the most helpful. The talks with the city engineer on this project was more effective than any meetings. The scope and consequences of the project were not explained in the detail necessary for home owners to make informed decisions. Did not always receive advance notice as to what would be happening. How effective was the communication you received during construction? OVery effective •Somewhat effective 0 Neither effective nor ineffective 0Somewhat ineffective •Not at all effective 0N/A I do not remember receiving any information prior to the start of the project a, co a ea - A * 4`c) t• 25 20 15 10 5 c•c'0 6CP NORMANDALE How effective was the communication you received during construction? N/A I do not remember receiving any information prior to the start of the project Neither effective nor ineffective Somewhat effective Somewhat ineffective Not at all effective Response Count Answer Options Very effective City Meetings Mailed Correspondence Weekly Email Updates Monthly Mailed Updates City of Edina Website Comments 7 5 3 2 1 18 10 6 3 1 0 20 10 4 1 1 3 19 8 4 3 1 2 18 4 9 2 1 2 18 5 answered question skipped question 21 114 Comments Cate ories Number Response Date 1 Feb 3, 2014 2:21 PM 2 Feb 3, 2014 1:55 PM 3 Jan 20, 2014 4:28 PM 4 Jan 9, 2014 3:10 PM 5 Jan 7, 2014 8:21 PM Again, I do not have a computer, but I'm sure the emails were very informative. My neighbor told me about the info presented at the meetings. Do not have a computer. I just talked to the workmen in the neighborhood We particularly appreciated the project manager, Joe's willingness to answer any questions we had onsite as well. See response #2 19 116 NORMANDALE The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to Response Response Answer Options Percent Count Yes 63.2% 12 No 36.8% 7 Comments 8 answered question skipped question Number Response Date 1 Feb 4, 2014 12:40 AM 2 Feb 3, 2014 2:21 PM 3 Jan 16, 2014 9:52 PM 4 Jan 9, 2014 3:10 PM 5 Jan 8, 2014 8:14 PM 6 Jan 7, 2014 7:35 PM 7 Jan 3, 2014 11:26 PM 8 Jan 3, 2014 9:18 PM Comments Cate ories It seemed that we got different amounts that it would cost us,. Missed this info because I did not go to meetings and have no email address. Received not much info by This is all relative to how well u can understand the specific jargon I don't particularly remember that, but I felt the presenters were very thorough in their discussions with the Of course, we wish the entire project was funded by the City Utility Funds but it isn't. Figures presented were not definite. Street lights were not. Wish we could have had them too general and not specific enough The project is funded between City Utility Funds (approximately 60 percent) and Special Assessments (approximately 40 percent). Were the specific project costs explained to you in a manner that you could understand? • Yes • No Comments Cate ories Number Response Date 1 Feb 3, 2014 2:21 PM 2 Feb 3, 2014 2:05 PM 3 Jan 16, 2014 9:52 PM 4 Jan 9, 2014 3:10 PM 5 Jan 7, 2014 7:35 PM I'm sure it was a good thing. My neighbors liked it. Especially concerning bike trail on West Shore Dr 65th to 60th and neigbors opposition - plan set back to bike trail proponents tabled. Didn't really know what to ask Appreciated the displays and the extra time the city employees were willing to take to cover everyone's questions. Somewhat but not entirely explained. NORMANDALE Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Answer Options Yes No I did not attend the Open House. Comments Response Percent Response Count 52.4% 11 9.5% 2 38.1% 8 5 answered question skipped question 21 114 Did you find the Open House to be beneficial in answering your questions or addressing your concerns? Qt) m Yes II No I did not attend the Open House. Construction Phase •Very effective 0 Somewhat effective 0 Neither effective nor ineffective •Somewhat ineffective • Not at all effective 25 20 15 10 How effective was the project team in working to minimize your level of inconvenience during the project? Construction Phase Answer Options How effective was the project team in working to minimize your level of inconvenience during the project? Comments Number Response Date Very effective 13 Comments NORMANDALE Neither Somewhat effective nor effective ineffective 3 0 Categories Somewhat Not at all ineffective effective 3 2 answered question skipped question Response Count 21 5 21 114 1 Feb 3, 2014 2:21 PM I only had to park elsewhere about 3 times. Water shutoffs were very minimal and not an inconvenience. 2 Jan 20, 2014 4:28 PM The people working here were great. I never had any traffic stalls or any other incovenienceses. 3 Jan 16, 2014 9:52 PM Fantastic! Joe made a note of everyone's particular concerns and then did a good job of keeping track of how the project 4 Jan 9, 2014 3:10 PM impacted those dates. Blocking of storm sewer during heavy spring/summer rains caused considerable flooding of my property, 5 Jan 7, 2014 7:35 PM resulting in a loss of a tree & topsoil. I complained, but no one would take any responsibility for the damage. During construction, did you know the name of your City representative? •Yes • No 1 NORMANDALE During construction, did you know the name of your City representative? Response Response Answer Options Percent Count Yes 60.0% 12 No 40.0% 8 If "yes," name of City representative: 6 answered question 20 skipped question 115 If "yes," name of Number Response Date City Categories representative: 1 Feb 3, 2014 2:21 PM Joe Clement 2 Feb 3, 2014 2:05 PM Joe Clement 3 Jan 9, 2014 3:10 PM Chad Millner? 4 Jan 8, 2014 12:04 AM Can't remember his name but I talked to him many times. 5 Jan 7, 2014 8:21 PM Not initially 6 Jan 7, 2014 7:35 PM Joe Clement NORMANDALE During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Answer Options Response Response Percent Count Yes 95.2% 20 No 4.8% 1 Comments 2 answered question skipped question 21 114 Number Response Date 1 2 Feb 3, 2014 2:21 PM Comments Cate ories Joe often came to my door to explain what would happen next and when. I here were many paper notices stuck inside my screen door so I had ample time to prepare. I could also tell Joe of my schedule so I could get out onto the street and draw water when necessary. He is great! Jan 8, 2014 8:14 PM Let me qualify the waste water usage question. They were very good at telling us when to not use water but a couple of times didn't notify us when it was OK to begin using it again. During construction, aside from weather-related delays, did the project team provide you with ample notices of water shut-offs, driveway access, etc.? Hi Yes • No NORMANDALE During any phase of the project, did you experience any conflicts in dealing with the project? Answer Options Response Response Percent Count Yes 33.3% 7 No 66.7% 14 Comments 5 answered question skipped question 21 114 Cate ories Number Response Date 1 Feb 3, 2014 2:21 PM Comments On a few occasions the construction vehicles had to move to let me drive past. Our car was damaged by hail 8-6 because we were unable to get is into the garage because of a excavation hole. We had $2300. in damage less $500. deductible. We were advised that by their insurance department that it was an "act of God". We asked to at least pay our deductible and have. We have received a response. I plan to send your department of copy of my letter. We were particularly pleased with the city's willingness to work with us on connecting our sump pump system to the city sewer. The Center Point workers did a lousy job repairing the yard and we were told that it wasn't part of the street project and to deal directly with them See comments above. 2 Jan 10, 2014 10:12 PM 3 Jan 9, 2014 3:10 PM 4 Jan 8, 2014 8:14 PM 5 Jan 7, 2014 7:35 PM During any phase of the project, did you experience any conflicts in dealing with the project? • •Yes • No NORMANDALE What aspects of the project process met your expectations and why? Response Count 11 answered question 11 skipped question 124 Driveway looked good when completed after getting ripped up. Very orderly, well-planned and executed. I thought it would be worse as far as inconveniences go. Workmen highly skilled and diligent in their work. When and when not I could use my driveway. How nice the street looks now The street is finished. I was very pleased that the city would accommodate the widening of our driveway with a widened apron, etc. I thought the work followed the schedule very well up until the last few weeks. There was minimal interruptions to our services. perty much all of them. I wasn't sure what to expect so I would say it went well. Cost Analysis Answer Options Number Response Date Response Text Categories 1 Feb 3, 2014 9:59 PM 2 Feb 3, 2014 2:21 PM 3 Feb 3, 2014 2:05 PM 4 Feb 3, 2014 1:55 PM 5 Jan 16, 2014 9:52 PM 6 Jan 10,2014 10:12 PM 7 Jan 9, 2014 3:10.PM 8 Jan 8, 2014 8:14 PM 9 Jan 8, 2014 12:04 AM 10 Jan 7, 2014 10:04 PM 11 Jan 7, 2014 8:21 PM NORMANDALE What aspects of the process did not meet your expectations and why? Response Count 12 answered question 12 skipped question 123 Number Response Date Response Text Categories Answer Options repair of my sod..done poorly. Doesnt drain very well. Time to complete the project was too long. Too much idle time. I was not expecting so much noise and dust and odors. The house shook and dishes rattled when they tore up the asphalt. The trucks were noisy on some Saturday mornings. Everything was pretty good. The workers/contractors were great. The seeding, would much have preferred sod! D Check # 9 We were on the end of the project that had seeding, etc. done at the very end of the project and because of that we were pushed to the limit of our driveway paver's window of opportunity, so when he finally got done, our landscaping aspects basically had to wait until spring of 2014. I assume that schedule was largely weather driven and was We don't consider the project done. Our yard still needs more fill dirt and both the Center Point and Utility portions need seeding or sodding. none Performance See comments above. some days no one was around 1 Feb 3, 2014 9:59 PM 2 Feb 3, 2014 9:53 PM 3 Feb 3, 2014 2:21 PM 4 Jan 20, 2014 4:28 PM 5 Jan 16, 2014 9:52 PM 6 Jan 10, 2014 10:12 PM 7 Jan 9, 2014 3:10 PM 8 Jan 8, 2014 8:14 PM 9 Jan 8,2014 12:04 AM 10 Jan 7, 2014 8:21 PM 11 Jan 7, 2014 7:35 PM 12 Jan 3,2014 11:26 PM Did the final result of the project meet your expectations? • • Yes s No NORMANDALE Did the final result of the project meet your expectations? Response Response Percent Count 73.7% 14 26.3% 5 8 answered question 19 skipped question 116 Answer Options Yes No Comments Number Response Date Comments Categories 1 Feb 3, 2014 9:53 PM Not yet as it was snowing when they finished. I still have stakes in my yard. Just one little problem. The water connection in the yard now sticks up about 6-7". It was flush witht he ground 2 Feb 3, 2014 2:21 PM before. The wall needs to be higher at that point and add abit. 3 Jan 10,2014 10:12 PM We had no expectations and we still have not heard the most important aspect the COST. I think you should use our corner and driveway of a good example of how the city can work with a homeowner 4 Jan 9, 2014 3:10 PM and achieve great new results! (65th and West Shore) 5 Jan 8, 2014 8:14 PM The yard work was not completed while there was still a growing season for the lawn. 6 Jan 7, 2014 7:35 PM See comments above. 7 Jan 3,2014 11:26 PM in our cul-de-sac, I think as do others that the quality of the asphalt was inferior 8 Jan 3, 2014 9:48 PM I hope so. 124 skipped question 8 Jan 8, 2014 8:14 PM Jan 7, 2014 8:21 PM Jan 7, 2014 7:35 PM 9 10 NORMANDALE Do you have any other comments, input or suggestions for City staff on street reconstruction projects? Response Count 11 answered question 11 Number Response Date Response Text Categories I am anxious to see the finished streets during the 2014 year. Hopefully they will hold up as planned. No - I'm glad iti s over and the streets are smooth once more. Are there plans to change the lighting in this area? We gave our choices to the City in a survey long ago. It would be nice, but so costly. Very well coordinated by contractors and city rep. The various contract workers were very friendly and helpful. Well, my toilet on the main floor has low water level, ever since the project was completed, and it sounds funny when it is flushed. My downstairs bathroom is perfect. Someone should probably call me about it... 952 927 9849 Because of our location we were the storage area and the dump area for dirt and equipment for two phases of the project. Project well done! Get better concrete workers. The big diggers were very careful about maintaining our sprinkler infrastructure only to have the concrete guys completely disregard the fact that it was there (and well marked) and cause a lot of damage. It was then up to the sprinkler guy to make a lot of additional repairs. Edina employees need to be more closely involved in the project to the extent that they direct progress and are more responsible for time. the project took far too lang and our streets were torn up for far longer than they needed to be. Yes. Don't block storm sewers during heavy rains! I think the subcontractor could have finished the project much faster if they had not been working in so many different areas of the Twin Cities. They did a great job while working in the neighborhood, but then days and sometimes weeks would pass without any action. I wish they would've come in and just worked until the job was finished. 11 Jan 3, 2014 9:48 PM Answer Options 1 Feb 4,2014 12:40 AM 2 Feb 3, 2014 2:21 PM 3 Feb 3, 2014 2:05 PM 4 Feb 3, 2014 1:55 PM 5 Jan 20, 2014 4:28 PM 6 Jan 10, 2014 10:12 PM 7 Jan 9, 2014 3:10 PM ETC Work Plan The ETC has the following item on its work plan: Review and recommend modifications to roadway reconstruction project survey content and methodology The Task Examine various points in the data collection process. At each point we could: • try to gain a better understanding of what's currently being done, • offer our feedback about effectiveness, • and finally develop recommendations for how to make the process stronger. The Data Collection Points 1. The ongoing collection/analysis of data related to global needs within the city. It's how we determine what we think residents want. For example; how do they feel about sidewalks, bike lanes, center turn lanes, speed limits? 2. Data collected prior to a specific project to inform the design process. What do residents who are most affected by the proposed project want to see? 3. Data collected during the design and implementation for the purpose of making necessary adjustments. How is the project working? What are the troubles that need to be addressed? 4. Data collected immediately following a project to determine how well the project was implemented. How well did contractors and city staff do their jobs? 5. Data collected at various points in the future to measure the impact a project had on stated goals. To what degree did this project accomplish what it was supposed to have accomplished? REPO T / RECOM E ATION To: Edina Transportation Commission From: Mark K. Nolan, AICP, Transportation Planner Date: January 15, 2015 Subject: Edina Challenge Transportation Priority Discussion Action Requested: None. Agenda Item #: VI. D. Action DI Discussion Information 111 Information / Background: Please recall that at the ETC's Dec. 18, 2014 meeting representatives from the Edina Challenge Team (an Edina Community Foundation initiative) presented their concerns regarding the issue of meeting transportation needs of underserved youth in Edina. They requested assistance by the ETC, and commissioners moved to create a temporary subcommittee to consider their request. This subcommittee (Commissioners Bass, Janovy, Nelson and Spanhake) will lead the ETC in a discussion regarding this topic. Attachments: None G:\ PW \CENTRAL SVCS \TRANSPORTATION DIV \Transportation Commission \Agendas & RR's \ 2015 R&R \ Item VI.D. Edina Challenge-Transportation Subcomittee.docx City of Edina 4801 W. 50th St. Edina, MN 55424 To: Edina Transportation Commission From: Joseph Totten, Traffic Safety Coordinator Date: January 15, 2015 Subject: Traffic Safety Committee Report of January 7, 2015 Agenda Item #: VI. E. Action Discussion LI Information El Action Requested: Review and recommend Traffic Safety Committee (TSC) Report of Wednesday January 7, 2015, be forwarded to City Council for approval. Information / Background: It is not anticipated that residents will be in attendance at the meeting. An overview of the comments from the Edina Transportation Commission (ETC) will be included in the staff report provided to Council for their February 17, 2015 meeting. Attachments: Traffic Safety Committee Report for January 7, 2015. G:\ PW \ CENTRAL SVCS \TRANSPORTATION DIV \Traffic Safety Committee \Staff Review Summaries\ 15 TSAC & Min\ 1-07-15 Cover.docx City of Edina 4801 W. 50th St. Edina, MN 55424 Traffic Safety Report Wednesday, January 07, 2015 The Traffic Safety Committee (TSC) review of traffic safety matters occurred on January 07. The City Engineer, Public Works Director, Transportation Planner, Traffic Safety Coordinator, Sign Coordinator, and a Police Lieutenant were in attendance for this meeting. The Assistant City Planner was also consulted on the issues. From these reviews, the recommendations below are provided. On each of the items, persons involved have been contacted and staff recommendation has been discussed with them. They were informed that if they disagree with the recommendation or have additional facts to present, they can be included on the January 15 Edina Transportation Commission and the February 17 City Council agenda. Section A: Items on which the Traffic Safety Committee recommends approval Al. Request for a reduction of speeds on Malibu Drive at Malibu Drive, a street name placard for the intersection, and a renaming of the street This request comes from a resident of Malibu Drive, south of the intersection where Malibu Drive starts to branch off into three separate cul-de-sacs, all named Malibu Drive. The requestor is concerned with speeds on Malibu Drive, believing that high speeds at the intersection and nearby hill lead to a dangerous roadway. The requestor also asks for a nameplate for Malibu Drive in order for visitors, deliveries, and school buses to find the homes in the southern cul-de-sac easier. Finally, the requestor asks that the cul-de-sac be renamed. As a numbered nameplate would not feel neighborly, and requested that the city look into a new name for the entire cul-de-sac to clarify confusion. Map : Malibu Drive at Malibu Drive After review, staff recommends placing of a street name placard to signify the house numbers within this cul-de-sac, as well as other cul-de-sacs on Malibu drive which are not a continuation of the main road. This decision was based on guidance from Public Safety and the difficulty to find some addresses in this area. Staff will advise the requestor to bring to City Council a resolution to change the street name if they wish. In regards to the speeding in this area, the attempted speed counts failed due to weather and low traffic conditions, but the police do seasonally enforce this area and a speed study of this area will be conducted in the spring to more efficiently enforce speeds. 1 IPage Map : 50th Street at Wooddale Avenue, parking bays. Type 2 Object Markers 0 02. 111 OtI2-11 I O.22,1 s-1 om2.2} Type 3 Object Markers OM-3L 0M-3C Image : Type 2 and 3 Object Markers OM.:311 A2. Request for signage to make clear that the parking bay on 50th, west of Wooddale, is not a right turn lane for eastbound traffic This request conies from a resident who drives 50th street often. The concern is that in low light, drivers begin a merge into the parking bay west of the intersection with Wooddale, and when they recognize that the lane does not continue until the intersection the drivers will swerve back into the right lane. The requestor would like some signage or painted curb which would reflect back to drivers to signify that this is not a driving lane. Currently there is a concrete gutter- pan between the parking bay and the driving lane, signifying this is not a typical roadway segment. There is no reflector or other sign to signify the end of the parking bay. A video study was performed, and this procedure was observed, however only one half of the drivers who infringe on the parking lane turned right at the intersection. This indicated the issue is more likely due to people simply drifting into the lane. An appropriate sign would be from the object marker (OM) series, either a class 2 or class 3 marker to signify the end of the parking bay. After review, staff recommends approval of this request. Staff recommends placement of a 0M-3R object marker to signify the end of the parking bay. While this may not prevent all of these encroachments from occurring, it has the ability to warn drivers sooner than current conditions. 2 1Page A3. Request for further safety enhancements to the 50th and France midblock pedestrian crossings This request comes from the business association at 50th and France, noting the ineffectiveness of the continuous flashers along 50th St• and the signed only crosswalks along 49Th 1/2 St. On 50th Street, the east crossing was observed, with less than two gaps per five minutes in the typical peak hour. Most westbound traffic yielded to pedestrians waiting to cross, or in the crosswalk. On 49th 1/2 St. there were 4.5 gaps in the typical five minute segment. Both of these meet warrants for improvement to actuated pedestrian signals. In addition, on 50th Street, the street light immediately before the east crossing obstructs the current flashers with a place-making banner. 50th St. is considered an augmenter arterial in the city's 2008 Comprehensive Plan (an A level arterial), which according to the City's sidewalk policy would require some sort of signalization for installation of a crosswalk. Research has shown that continuous flashers do not increase long term pedestrian safety, as drivers grow accustomed to their presence. Pedestrian actuated flashers have higher rates of yielding as they are not flashing except when drivers are expected to yield. The city's crosswalk policy is located in Appendix B. Photo : 50 t and France area, current crosswalk on 49 1/2 Photo : SO' and France area, current crosswalk on 50th Photo : 50 th and France area, current crosswalk on 5O. Note the beacon is obstructed by the light. . - '1 1:.-0 5; . • 1/' pt." -- dma,kT Map : 50th and France area, stars are locations of crosswalks with static signs, continuous beacons are marked with lightning, and the intersection of 50 th and France is circled. 3 IPage After review, staff recommends a split approval of this request. Staff recommends that pedestrian push-button actuation and Rapid Rectangular Flashing Beacons be placed on the two crossings on 50th Street. Further study is needed on how many beacons can be placed in close proximity, and if all of the three crosswalks that are starred in the image above meet the warrants for pedestrian actuation. Thus the crosswalks on 49th 1/2 St. will be an item on a future report, and are not recommended for approval here. A4. Request for handicapped parking restriction in front of 3100 60th Street (60th Street at Xerxes) This request comes from a resident who is concerned at the frequency with which the stairs to her house are blocked by disabled vehicles. This concern stems from the requestor's daughter having a disability, and the steps being the only reliably safe way for her to access the house (alley gets icy and is harder to keep clear than the front walk). Therefore, the requestor asked for the implementation of a handicapped parking zone, such that a school bus front door could line up with her steps, facilitating her daughter's movements to and from school. klitaWEISMENINIVE Map : 60t and Xerxes, city boundary is marked, and the area for the parking restriction is circled Photo : Stairs which should be left clear for schoolbuses and other handicapped accessible vehicles After review, staff recommends approval, installing the signs in this location in the spring. 4 1 Page 4.1 _ Map :78th Street, between Cecelia and Cahill Map : 70th and Normandale/Trunk Highway 100, the location of the proposed turn lane. Section B : Items on which the Traffic Safety Committee recommends denial B1. Request for a "No Right Turn on Red" restriction on Cecelia Circle/ Delaney Boulevard at 78th Street This request comes from a property owner on 78th Street, who says tenants in the building have trouble turning out of the driveway due to Cecelia traffic turning right on red, removing gaps. A gap study was performed, and during evening rush hour left turns would have been restricted such that acceptable gaps would not be present for 5 minutes. However, this lack of gaps was not due to right on red, but instead due to the queue from the light at 78th and Cahill blocking the property's driveway. When vehicles were exiting the driveway, vehicles in the queue were courteous and allowed exiting vehicles to turn. After further study, it was found that right turns on red from Cecelia correlated slightly with a greater number of acceptable vehicle gaps, and the main correlation with a reduced number of acceptable gaps was the 15-minute volumes. Graphs of these correlations can be seen in Appendix A. After review, staff noted that the volume and timing of the light at Cahill were larger detriments to the area than right turns on red at Cecelia Cir., and thus recommends denial of this request. Photo : 78th Street, looking east from Cecelia B2. Request for roadway expansion on 70th Street, at Highway 100 This request comes from a parishioner at the church in the northeast corner of this intersection. The requestor believes that at peak hours, as well as after church functions most of the traffic that is westbound is trying to turn onto Highway 100 northbound, and thus the roadway should be expanded to accommodate a right-turn-only lane. A study of the intersection from 8 AM to 6 PM, found that during morning peak hours, it is not unusual for more vehicles to be turning right than going straight at this intersection. The study also found that this behavior of traffic does not continue past the noon hour, with significantly more through traffic than right turns in the afternoon and evening. Overall 42 percent of all traffic in this location was turning right. The current layout of the approach has one through land and one shared lane for through and right turning traffic. Wage Photo : Crosswalk at 50' and Eden After review, staff recommends denial of this request based on the fact that the queue of vehicles typically clears during the signal phase. Section C : Items which staff recommended for further study Cl. Request for pedestrian actuation for the pedestrian crossing at Chapel Lane and Valley View Road This request comes from a resident who is concerned for safety during morning hours as school enters session. The concern is that left turning vehicles from westbound Valley View Road to southbound Chapel Lane obstruct the views of children crossing the street. When investigated, a person in the crosswalk was unable to be seen by drivers while they were at the required stopping sight distance, for approximately the central third of the roadway. Map : Valley View Road and Chapel Lane After review, staff recommended further study of this issue. Observations for this report were unable to observe several crossings due to the severe cold, or precipitation. A video study and gap analysis is recommended to be performed when the weather is warmer. C2. Request for removal of the crosswalk on 50th Street at Eden Avenue This request comes from a resident, who lives in the Grandview Area. The requestor states that the crosswalk that is present in this location is inadequate for safety of pedestrians. The crosswalk is marked with special, brick style, pavement markings and static signs. The crosswalk does not meet the Crosswalk Policy, as the policy states that crosswalks will not be placed on arterial roads unless in conjunction with signalization, and the 2008 Comprehensive Plan for the city has 50th St. labeled as an Augnnenter Arterial (A-minor arterial). There are two crashes in this location within the last five years, but neither was an accident type that would indicate a pedestrian was involved. The city's crosswalk policy is located in Appendix B. After review, staff recommends further study (a full gap analysis) to ensure that the area met warrants for the addition of an actuated signal. Map : Crosswalk at 50th and Eden, city hall is shown in the lower left corner of the map. 61 Page Section D: Other Traffic Safety Issues Handled D1 : Requestor called in that the new development at Grove and Tracy fails to meet required sight distances. Staff investigated the area and found that a redevelopment had improved the sight lines, and despite the sight lines being inadequate, the property was not in violation of the clear view portions of the City Code. D2 : Requestor was concerned with cut-through traffic on Malibu Drive. During the discussion it was determined that the request was not safety-related. Thus this request was removed by the Traffic Safety Coordinator, and the resident was informed of this decision. D3 : A potential tenant of the retail development at 77th and Metro Blvd. wished for recent traffic counts in the area, counts from 2013 were available and were provided. D4 : Requestor believed that 50th and France's signal could be retimed with left turn arrows, despite there not being left turn lanes, to reduce delay in the intersection. This request was forwarded to Minneapolis which controls the signal. D5: Requestor has recently noted that actuation of left turn signals along county roads in the Southdale area were not working, this request was forwarded to Hennepin County, which control the signals. 7 1Page Appendix A: Graphs of the Correlation between Acceptable Gaps for Left Turns and Other Factors This graph displays the number of acceptable left turn gaps from the driveway (per 5 minute interval) vs the number of people who turn onto 78th Street from Cecilia. Gaps Vs. Right on Red Turns 8 y = 0.1118x + 1.8235 R2 = 0.0402 7 6 5 4 u 3 2 1 0 0 5 10 15 20 # of turns This graph displays the number of acceptable left turn gaps from the driveway (per 5 minute interval) vs the number of turns on red from Cecelia. 8IPage Gaps vs Total Turns y = -0.0022x + 2.7105 R2 = 9E-05 8 7 6 < 10 20 30 40 50 # of turns 0 0 Gaps vs Volume 5 4.5 4 3.5 my' 3 Cu 0 2.5 2 1.5 1 0.5 0 375 y = -0.014x + 9.6313 R2 = 0.3685 425 475 525 575 Vehicles per 15 minutes (not from video, from counter data) This graph displays the number of acceptable left turn gaps from the driveway (per 5 minute interval) vs the number of turns from the driveway. This graph displays the number of acceptable left turn gaps from the driveway (per 15 minute interval) vs the volume of vehicles carried on 78th street. 91 Page Appendix B : Crosswalk Policy Marked Pedestrian Crosswalks A. Marked crosswalks are placed at locations that are unusually hazardous or at locations not readily apparent as having pedestrian movement. B. Marked crosswalks will only be placed in an area that has in excess of 20 pedestrians crossing for a minimum of two hours during any eight hour period. C. Marking for crosswalks will be established by measuring the "Vehicle Gap Time". This is the total number of gaps between vehicular traffic recorded during the average five minute period in the peak hour. Criteria for markings are: 1) More than five gaps — pavement marking and signage only. 2) Four to five gaps — add activated pedestal mounted flasher. 3) Less than three gaps — add activated overhead mounted flasher. D. Crosswalks will not be placed on arterial roads or roads with a speed limit greater than 30 mph unless in conjunction with signalization. E. Other conditions that warrant crosswalks: 1) Routes to schools 2) Locations adjacent to libraries, community centers, and other high use public facilities. 3) Locations adjacent to public parks. 4) Locations where significant numbers of handicapped persons cross a street. 5) Locations where significant numbers of senior citizens cross a street. F. Crosswalks will only be placed at intersections. 101Page Walk Edina Recommendation To: ETC RE: Recommendation to appoint two new members Date: January 15, 2015 Background Residents, Coby LaVenture and Andrea Bender completed and submitted an application and attended the first meeting of Walk Edina before being recommended for appointment. Appointments will be approved by the ETC. Coby LaVenture is a retired Advanced Practice Nurse who has been a supporter of sidewalks in Edina. She states that she “would like to see the City of Edina become more walk friendly for all our citizens”. Andrea Bender is a literacy tutor for the Minnesota Reading Corps. She states that she “would love to see Edina become a more walkable community—for people to not think twice about walking to the store or library, walking their dogs or walking to school”. Both applicants are highly recommended based on their experience, ideas and support for pedestrians and pedestrian safety in Edina. Walk Edina Recommendation To: ETC RE: Recommendation to appoint one new member Date: January 15, 2015 Background Resident, Joel Stegner completed and submitted an application and was interviewed via e-mail before being recommended. Joel has extensive experience volunteering in Edina. He states that his “primary goal as a volunteer is to improve living conditions in Edina”. Joel is recommended based on his past experience, his knowledge of Edina and his concern for the safety of pedestrians in Edina.