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HomeMy WebLinkAbout2011-02-17 Meeting PacketI. Call to Order II. Welcome New Members AGENDA Regular Meeting of the Edina Transportation Commission 6:00 PM, Thursday, February 17, 2011 lll. Approval of Minutes a. Regular Meeting of November 18, 2010 *+ b. Regular Meeting of January 20, 2011 *+ IV. Consent Agenda a. Traffic Safety Report for February 2, 2011 *# V. Community Comment Edina City Hall 4801 West 50th Street Council Chambers Vl. New Business a. Review advisory role, attendance, meeting procedures and schedule (Section 1500) *# Review ETC Purpose and Duties (Section 1509) *# b. Planning Commission's review of Traffic Studies *# Vll. Bike Edina Task Force Update (Commissioner Janovy) Vlll. Staff Comments a. Work Session with Council on March 1, 2011. IX. Commission Comments X. Adjournment * Attachment included + Item requiring action by the ETC # Item for information only During "Public Hearings," the Chair will ask for public comment after City staff members make their presentations. If you wish to speak on the topic, you are welcome to do so as long as your comments are relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: • Individuals must limit their presentations to three minutes or less. The Chair will modify presentation times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit comments to the matter under consideration. • In order to maintain a comfortable environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. During 'Public Comments," the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda. Individuals must limit their presentations to three minutes or less and cannot speak to an issue for which a public hearing was previously held and closed or a matter scheduled for a future hearing. Individuals should not expect the [Board or Commission] to respond to their comments. Instead, the [Board or Commission] might direct the matter to staff for consideration at a future meeting. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 962-927-886172 hours in advance of the meeting. G: \Engineering\ Infrastructure \StreetsUrafficUransportation Comm ission\Agendas\2011 Agendas\20110217_agenda.docx ►i = ►i • : _ ► 111►yi1 DATE: February 10, 2010 CITY OF EDINA TO: Edina Transportation Commission FROM: Jack Sullivan SUBJECT: February 17, 2011 ETC Meeting ETC Members, We are seating four new members to the Edina Transportation Commission this month. - Katherine Bass - Ann Braden - Elin Schold Davis - Michael Thompson We'll take a few minutes to welcome and introduce each of the new members to the Commission. I have attached a meeting schedule for the year. Please note there is a joint work session between the City Council and the Edina Transportation Commission scheduled for March 1, 2011 from 5 to 7 pm. Your attendance to this meeting does count to the overall attendance requirements per the City Code. Also included in your packet is an ETC member roster that you can use to contact other commission members. However, please keep in mind the Open Meeting laws. A great summary of the Open Meeting laws is attached as a refresher for all commission members. G:\ Engineering\ Infrastructure \Streets \Traffic \Transportation Commission \Correspondance\2011 Corr\20110217_ETC_meeti ng_me mo.doc 9c, lu c"Zo Gs -� NE-) : .0Ci.'1a7 CITY OF EDINA DATE: February 17, 2010 TO: Edina Transportation Commission FROM: Jack Sullivan SUBJECT: 2011 ETC Meeting Dates The following is the schedule for the 2011 Edina Transportation Commission* January 20, 2011 February 17, 2011 March 1, 2011 March 17, 2011 April 21, 2011 May 19, 2011 June 16, 2011 July 21, 2011 August 18, 2011 September 15. 2011 October 20, 2011 November 17, 2011 December 15, 2011 6:00 -8:00 pm 6:00 -8:00 pm 5:00 -7:00 pm Work Session with the City Council Held in the Community Room 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm 6:00 -8:00 pm *All meeting of the Edina Transportation Commission are held at the Edina City Hall — Council Chambers with the exception of March 1, 2011. G: \Engineering \Infrastructure \Streets \Traffic \Transportation Commission\Attendance Record \2011_ETC_meeting_schedule.doc V, 00 j_,EAGUE of CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES RISK MANAGEMENT INFORMATION ALL ABOARD! CONDUCTING CITY COUNCIL MEETINGS Being a part of a council meeting means that each person needs to know about many different things - from the Open Meeting Law to their own role at the meeting. While there is much more to know, this memo is intended to help you get on the right track in conducting meetings. Common Questions: Open Meeting Law While there are many nuances and details to the Open Meeting Law, the basic idea is that, in general, meetings of public bodies should be open to the public.' While there is no statutory definition of the term "meeting" for the purposes of the Open Meeting Law, Minnesota courts have generally ruled that a meeting is a gathering of a quorum of public officials to discuss, decide or receive information on matters over which they have authority.2 This section looks at a few common questions on the open meeting. Does the Open Meeting Law apply to More than the City Council? Learn More Read more about the Open Meeting Laws in: • Meetings of City Councils It's available at www.Imc.org. The Open Meeting Law applies to more than just the city council itself. These laws also apply to any committee, sub - committee, board, department or commission of the council.3 Thus, in addition to the city council meetings, the law applies to planning commissions, advisory boards, firefighter relief associations, economic development authorities, and housing redevelopment authorities, among others. Can we have a Closed Meeting? There are some limited exceptions to the Open Meeting Law that would allow the public body to close a meeting. The reasons enumerated in the law are the only lawful reasons to close a meeting. There are two types of closed meetings: those that may be closed and those that must be closed. Meetings for the following reasons may be closed: • To consider strategies for labor negotiations under PELRA.4 • To evaluate the performance of an individual subject to the public body's authority. 5 • Attorney - client privilege.6 1 Minn. Stat. § 13D.01. 2 Moberg v. Independent School Dist. No. 281,336 N.W.2d 510 (Minn. 1983). 3 Minn. Stat. § 13D.01. 4 Minn. Stat. §§ 13D.01; 13D.03. 5 Minn. Stat. §§ 13.01; 13D.05, subd. 13D.03(a). 6 Minn. Stat. §§ 13.01; 13D.05, subd. 3(b). This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. LEAGUE OF MINNESOTA CITIES 14S UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 FAx: (651) 281 -1298 INSURANCE TRUST ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 925-1122 WEB:WWW.LMC.ORG There is no similar requirement to record open meetings, although many cities do make recordings for a variety of reasons. These recordings must be kept in accordance with record retention and data practices laws. What is the Penalty for Violating the Open Meeting Law? A public officer who intentionally violates the Open Meeting Law can be fined up to $300. This fine may not be paid by the public body. In addition, a court may also award reasonable costs, disbursements, and attorney fees up to $13,000 to the person who brought the violation to court. 13 If a public official is found to have intentionally violated the Open Meeting Law in three or more separate actions, the public official must be removed from office and may not serve in any other capacity with that public body for a period of time equal to the term of office the person was serving. However, removal is only required if the conduct constitutes malfeasance or nonfeasance. 14 Common Questions: Open Meeting Law and Technology The Open Meeting Law does not specifically address newer technologies such as e-mail, social media, blogs, and other forms of communication via new technology. This raises questions on if and how the law applies to these technologies. This section addresses some these common questions. Does the Open Meeting Law apply to E- mails, Social Media, and Other Similar Technology? The Open Meeting Law most likely covers technology such as e -mail, social networking sites, blogs, and microblogs. This is because technology could be used in such a way that a quorum of the council receives or discusses city business. Cities need to be careful because electronic communications and other technologies may make it easier to violate the Open Meeting Law. Some common examples include forwarding e -mail messages, responding to another members' blog, or using Facebook, MySpace or Twitter to comment among one another. Technology can also be used in a way that might create a serial meeting issue. To understand how a serial meeting occurs, imagine that council member A e -mails council member B about a city issue; B e -mails council member C about that issue and C e -mails A Serial meetings also can Electronic Communications Between Councilmembers It's available at www.Imc.org occur through written correspondence, telephone calls, or other technologies. This type of scenario could potentially give rise to an Open Meeting Law violation. The Minnesota Supreme Court has indicated that communication through telephone conversations or letters by a quorum of a group subject to the Open Meeting Law about official business would " Minn. Stat. § 13D.06. 14 Minn. Stat. § 13D.06; Claude v. Collins, 518 N.W.2d 836 (Minn. 1994); Brown v. Cannon Falls Township, 723 N.W.2d 31 (Minn. Ct. App. 2006). 5-1 it While there does not seem to be a clear solution on how to avoid Open Meeting Law issues and technology, cities might develop and adopt policies that clarify appropriate or preferred uses of e -mail and electronic communications between councilmembers. Can we have a Council Meeting where one or more Members Participate in a Different Location by Phone or Other Means? Generally, the answer is "no." There are, however, two situations where state law allows a meeting to be held where members of the council in a different location attend the meeting via phone or other technology. One situation is where there is a health pandemic or a disaster - related emergency. It may be possible to conduct a meeting by phone or other electronic means if all the conditions in Minnesota Statute § 13D.021 are met. This law requires, among other things, that all members of the body participating in the meeting must be able to hear one another and can hear all discussion and testimony. The second situation allows a meeting to be conducted by interactive television (TV). To conduct a meeting by interactive TV, the conditions in Minnesota Statute § 13D.02 must be met. There is no requirement in this statute that there be a disaster or emergency to meet using interactive TV. This law requires, among other things, that all members of the council participating in the meeting can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present. In both situations, each member of a body participating in a meeting from a different location is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Other aspects of the Open Meeting Law and other laws still apply to these meetings. Common Questions: Conducting Meetings City councils generally are allowed to regulate their own meeting procedures. This may raise a variety of questions on how a meeting should be conducted so this section covers some of these common questions. Should the Council Adopt Rules of Procedure? Generally, it seems to be a good idea for a council to adopt rules of procedure, sometimes called rules of parliamentary procedure. As the name suggests, rules of procedure govern procedures at the meeting, such as making motions and debating. In addition, rules of order help to promote debate and discussion in an orderly manner, while allowing all members to speak on issues. Rules also help to keep the meeting moving in an organized, coherent, and efficient manner. There are no default rules of procedures, in state law or elsewhere, that cities must follow if they do not adopt their own rules. Learn More Read more about conducting meetings in: • Meetings of City Councils • Chapters 6 and 7 of the Handbook for Minnesota Cities Both are available at www.Imc.org. Because of the small size of most city councils, procedures at council meetings, particularly in discussions, tend to be quite informal and many cities prefer to 5 71 For a special meeting, an "agenda" is not required, but the city must give notice to the public. This notice must include the date, time, place, and purpose of the meeting. Since the notice of the meeting should announce its purpose, councilmembers should deal only with that specific issue. 18 Similarly, emergency meetings do not require an "agenda," but the city must give notice to the public. This notice must include the subject of the meeting. The law also states that if matters not directly related to the emergency are discussed or acted upon in an emergency meeting, the meeting minutes shall include a specific description of the matters. While this statute seems to give the council more leeway to take up other matters at an emergency meeting than at special meetings of meetings, discussion of topics other than the emergency should be avoided. 19 Common Questions: Roles at Council Meetings The council meeting is made up of many different people, each with his or her own role. It is important for each person to know his or her own role at the meeting, including what he or she can or cannot do. This section discusses some common questions related to particular people at meetings. Mayor The mayor is the presiding officer of the meeting. 20 The mayor generally recognizes speakers for debate and motions, and rules on questions of council procedure. As the presiding officer, the mayor is also in charge of keeping order at meetings. Statutory cities are authorized to preserve order at its meetings. (Charter cities likely have a similar authority in the city charter.) The mayor, as the presiding officer, also is vested with some authority to prevent disturbances. 21 Learn More Read more about roles at a council meeting in: • City Administration: Clerk, Administrator and Manager • Meetings of City Councils (Chapter 6 of the Handbook for Minnesota Cities) • Role With It — Individual vs. Council Authority All are available at www.Imc.org The mayor of a statutory city is a member of the council and has the same right to vote, and make and second motions as the other councilmembers. 22 The right of the mayor to make and second motions is implied from the mayor's privilege of voting and taking part in regular council deliberations. Generally, the mayor does not have the right to veto council actions. The mayor generally has no individual administrative authority. He or she cannot give orders or otherwise supervise city employees unless specifically directed to do so by the council. The mayor individually can perform any duty the council legally assigns to them. However, a statutory city council cannot delegate any discretionary powers, defined by the courts as powers involving the exercise of judgment.23 Charter cities cannot delegate any discretionary authority unless the charter specifically allows delegation. " Minn. Stat. § 13D.04, subd. 2. i9 Minn. Stat. § 13D.04, subd. 3. 20 Minn. Stat. § 412.191 21 Minn. Stat. § 412.191, subd. 2. 22 Minn. Stat. § 412.191, subd. 1 See "Mayor's Power to Vote and Make Motions," Minnesota Cities, Jan. 2004. 23 Johnson v. State, 553 N.W.2d 40 (Minn. 1996). 7 The answer depends on the particular city. Not all cities have an administrator and some cities will combine the clerk and administrator positions. This means that the role of the administrator will vary from city to city. If there is an administrator, the duties should be spelled out in an ordinance or the charter: When the position is combined with that of the city clerk, the position will include all the duties of the city clerk as well. Some common responsibilities assigned to city administrators that relate to council meetings are: • Recommend adoption of policies that will further goals of the city council and generally improve the quality of city administration. • Prepare various reports and summaries for council review. • Attend and participate in council meetings (but there is no right to vote at meetings). Cities must only delegate ministerial duties to a city administrator. Ministerial duties are those that do not call for judgment or discretion. City Manager In a Plan B city, the city manager must attend all council meetings. He or she has the right to take part in the discussions, but not to vote. The council has the power to exclude the city manager from any meeting at which the manager's removal is considered. Some of the duties of the city manager at a meeting include: 27 • Recommending ordinances, resolutions, and policies to the council for adoption the city manager deems necessary for the welfare of the people and the efficient administration of city affairs. • At the council's request, the city manager must prepare an administrative code for the council to consider for adoption. The code must incorporate the details of administrative procedure, and the manager must suggest amendments to the code from time to time. • Keep the council fully advised as to the city's financial condition and needs. The manager must also prepare and submit the annual budget to the council. The city manager must perform any other duties that are required by statute for Plan B cities. Additionally, the manager must meet any other responsibilities set forth in city ordinances or resolutions. 28 Some home rule charter cities also have a city manager. The role of the manager in charter cities may be different, so cities should consult their charter. City Attorney and Other City Staff /Employees The role of the city attorney and other staff at the council meeting is largely left up to the council to define. The city attorney likely would be at the meeting to offer legal guidance or advice or answer questions the council may have. Department heads or other employees or staff may be asked to attend a meeting to give reports or presentations. The roles may vary depending on the meeting and what is being discussed. It may be helpful for the council to outline the role of these 27 Minn. Stat. § 412.651, subd. 6. 28 Minn. Stat. § 412.651, subd. 9. GG their elected representatives and to raise issues, not to dominate or take -over the meeting or other council business. At least one copy of the materials made available to the council at or before the meeting must also be made available for inspection by the public. This does not apply to not - public data or materials relating to the agenda items of a closed meeting. 29 While council meetings must be open to the public, no one who is noisy or unruly has a right to remain in the council chambers. When the council decides that a disorderly person should not remain in the meeting hall, the police may be called to execute the orders of the presiding officer or the council.so Conclusion Conducting a council meeting requires knowledge of many different things. Knowing the Open Meeting Law, setting up procedures for the meeting, and knowing your role at the meeting will all help with running an efficient and smooth council meeting. Alexis Stangl, 03/10 29 Minn. Stat. § 13D.01, subd. 6. so Minn. Stat. § 609.72, subd. 1(2); State v. Guy, 242 N.W.2d 864 (Neb. 1976). 11 Learn More To find out more details on the issues discussed in this memo, check out the following: • City Administration: Clerk, Administrator and Manager • Electronic Communications Between Councilmembers • Handbook for Minnesota Cities (Chapter 6 and 7) • Meetings of City Councils • Role With It - Individual Vs. Council Authority These are all available on the League's website: www.Imc.org _�- iii,A 5 MINUTES OF THE �,� Edina Transportation Commission o e Thursday, November 18, 2010 N o Edina City Hall 4801 West 50th Street •rN�DRPO�'`9• Council Chambers rase MEMBERS PRESENT: Jennifer Janovy, Paul Nelson, Michael Schroeder, Tom Bonneville, Jean White, Geof Workinger MEMBERS ABSENT: Nathan Franzen, Josh Sprague STAFF PRESENT: Jack Sullivan, Sharon Allison 1. Call to Order The meeting was called order by chair Janovy. II. Introduction of City Manager Scott Neal New city manager Scott Neal introduced himself and gave a brief work history. He said he is touring facilities and meeting co- workers. He was asked if there were any transportation issues on his list of things to 'do. He said no but that he was involved with the TH -169 & TH -494 issues while at Eden Prairie. He was also asked how the Transportation Commission functions at Eden Prairie and he said they did not have one. 111. Approval of Minutes a. Reqular Meeting of October 21, 2010 The first sentence of the last paragraph on page'two was edited to read "...about the France Avenue Bridge over crosstown..." Commissioner Bonneville motioned to approve the minutes with the addition and the motion was seconded by Commissioner Nelson. IV. Consent Agenda a. Traffic Safety Report for October 6, 2010 b. Traffic Safety Report ;for November 3, 2010 No comment. V. Community Business Resident David Davison showed Mn /DOT's 2030 rail map plan that has 10 corridors, including the Twin Cities - Mankato corridor with one line running through Edina (formerly known as a the Dan Patch line and now named MN &S line). He said the plan calls for building by the year 2030 with 5 -6 long, fast, heavy trains per day, traveling at 80 mph with stations five miles apart. He suggested the Cahill line as a cost - saving measure and as an option for relieving the traffic along TH -169 and asked that the City respond to a current call for comment from Mn /DOT to study the cost benefit and requested specifically that the City comment as follow: "That Mn /DOT examine the cost and other benefits of including light rail as an alternative to 315 Discussion ensued and Commissioner Nelson asked if the construction to the north was taken into consideration. Mr. Sullivan said yes, and that the developers' traffic consultant was given a computerized base model to do the traffic study. Commissioner Bonneville noted that the access on Plaza Drive that connects the adjoining parking lots is below grade and unsafe. He suggested stop signs to make it safer. Mr. Sullivan said site circulation will be reviewed by City Engineer Houle and the Planning Commission. Commissioner Bonneville also said he believes vehicles will stack on Parklawn Avenue. Nick Erpelding with Westwood Professional Services, said majority of traffic is expected to access from Parklawn Avenue and they reviewed cueing on Parklawn and found no adverse effects from vehicles passing through the intersection. Commissioner Janovy said she is concerned that the north entrance will be used by delivery trucks and customers and asked if there will be a conflict. Mr. Bruce Carlson, development director with Mid - America Real Estate, said they have gone over truck movements many times and feel that they have a good design. He said most deliveries will be in the mornings and will be minimal at 4 -5 per day. Commissioner Bonneville said the nose of the center median on Parklawn Avenue will need to be cut back for trucks to make left turns. Mr. Sullivan said staff questioned this earlier on but all of the templates that they've looked at shows trucks will be able to maneuver around the median and the issue can be revisited if needed. Commissioner Schroeder asked if they took into account the number of drivers going south who may leave to the north thereby creating more traffic on Parklawn Avenue instead of W. 76th Street. Mr. Erpelding said they did take this into account and they did factor in most of the traffic exiting via Parklawn Avenue. Commissioner Bonneville inquired about parking ratio and Mr. Sullivan said parking review will be looked at by the Planning Commission. Commissioner Schroeder motioned "that the traffic as demonstrated in the [traffic impact analysis] for Whole Foods — Cenntenial Lakes does not adversely affect the adjacent transportation system." The motion was seconded by Commissioner Nelson. Aye: Schroeder, White, Janovy, Nelson, Workinger Nay: Bonneville Motion carried. c. Complete Street — Jack Broz Mr. Sullivan introduced Jack Broz with Howard R. Green. He said Mr. Broz represents one of many companies that have been working on developing Complete Streets which is now state statute and that after the City Engineers Association of Minnesota winter conference in January, staff will have something more defined to present. Mr. Broz said he is a transportation engineer and most recently he has been participating in the MN Complete Streets Coalition, an advisory group formed by Mn /DOT. Mr. Broz showed a video that was taped on Market Street, San Francisco, in 1906, showing cars, trains, bikers, pedestrians and horse and buggies all using the same street and no traffic jam. He said traffic is about travel, circulation and access and also about mobility, not speed. 3 earlier conversation that Commissioner Bonneville had mentioned discussing restriping of 76th Street at a future meeting. Commissioner Nelson said he attended a tour of the station locations for the Southwest LRT and brought back informational handouts which he gave to Mr. Sullivan. He said public meetings are scheduled for station area planning. For more information go to www.southwesttransitway.orq. Commissioner Workinger noted that the City has an email subscription can sign up for and receive notice on a variety of topics, including the W. TH -100 project. X. Adjournment Meeting adjourned. 5 service that anyone 70th Street: France to -1�15 MINUTES OF THE Edina Transportation Commission ow e Thursday, January 20, 2011 o Edina City Hall 4801 West 50th Street \��oRroxAT�9• Council Chambers aaa MEMBERS PRESENT: Tom Bonneville, Sarah Engbretson, Jennifer Janovy, Paul Nelson, Geof Workinger MEMBERS ABSENT: Jean White, Nathan Franzen, Michael Schroeder STAFF PRESENT: Jack Sullivan, Sharon Allison I. Call to Order The meeting was called to order by chair Janovy. Chair Janovy welcomed one of three new members, Elin Davis, to the commission. II. Approval of Minutes a. Regular Meeting of November 18, 2010 Approval was postponed until the next meeting for lack of quorum. III. Consent Agenda a. Traffic Safety Report for December 1, 2010 The Traffic Safety Report for December 1, 2010, was accepted without comments. IV. Community Comment Mr. Jim Welna, 5139 W. 44th Street, asked if this was the only time to comment on the freight train presentation and he was told yes. He expressed his appreciation for the presentation and said this is first time that Edina has talked about it as a community and that there should be considerable concern as discussions take place, similar to St. Louis Park. Chair Janovy said viewers can send comments to edinamail(c)-cityofedina.com or regular mail to City Hall and that Council meetings also have a comment period. V. New Business a. MnDOT Rail Presentation — Dave Christianson, MnDOT Assistant City Engineer Sullivan introduced Dave Christianson from MnDOT. He said Mr. Christianson has been involved in train transit for the last 25 years and most recently in charge of the freight rail division, working on state rail plan, investment policies, local freight rail planning, and truck support services and parking. Mr. Sullivan said the reason for the presentation was to help residents understand what is happening in St. Louis Park, how it may or may not affect their community, and to explain what is happening regionally and nationally with freight and passenger rail. However, by installing these safety measures, he said the opportunity would exist for the line to carry more freight. Of the three options being considered, Mr. Christianson said Kenilworth would be the most expensive because properties would need to be purchased for ROW. Discussion Mr. Christianson was asked what rights does Edina and St. Louis Park has to discuss what is done on freight line. He said very little. He said there are certain things that are required to do such as not blocking crossings for any longer than 10 minutes and making sure gate crossing and signals are always in working condition. He said residents can call the police for these violations. He said there has been a rise in complaints about parked freight cars with ethanol but this is legal. He said the only thing they can do is talk with the freight companies and ask them to be more customer - friendly. He noted that the line being discussed for the St. Louis Park area is a little different because public money is helping to fund the project and this requires the public involvement. Clarifying the current maximum speed on Dan Patch of 10 mph and ROW as wide as 150 ft. and as narrow as 60 ft. in some areas, Mr. Christianson said the ROW would not allow for a dual line. He was asked if there was any chance of making this a passenger line and he said yes, but by state law they cannot study it as a commuter rail. He said it would have to be intercity rail which is different than commuter rail because it travels at higher speeds, stops are usually 15 -50 miles apart and is intended to get people from one point to the next as fast as possible; commuter on the other hand mean trips to work and stops are spaced about 5 miles apart like the Northstar. More information is available on the state's website or by contacting St. Louis Park to see everything that has been discussed to date. The next meeting is scheduled for mid - February to discuss mitigation measures and the process will continue for another 3 -4 months then it goes to the Hennepin County Board. VI. Planning Commission Update (Commissioner Schroeder) Commissioner Schroeder was absent and chair Janovy announced that his term has ended as the representative from the Planning Commission. VII. Bike Edina Task Force Update (Commissioner Janovy) a. November 11, 2010 Meeting Minutes Chair Janovy said they met in January and provided feedback on landscape islands in the Golf Terrace Street Reconstruction project. VIII. Commission Comments Chair Janovy announced that Commissioner Workinger's term has ended and thanked him for his contribution and leadership. Her sentiments were echoed by all of the commissioners. Commissioner Workinger said it was a pleasure serving. Chair Janovy also announced that Josh Sprague would no longer be serving as a commissioner as he was elected to the City Council. IX. Adjournment Meeting adjourned. 3 -3/-, :D:: V-11- I VV 6<— 1/� To: MAYOR AND COUNCIL Agenda Item Item No: III.E. From: Boyd Tate Traffic Safety Coordinator ® Action Discussion Information Date: February 15, 2011 Subject: Traffic Safety Report of February 2, 2011. ACTION REQUESTED: Review and approve Traffic Safety Staff Review of Wednesday, February 2, 2011. BACKGROUND: It is not anticipated that residents will be in attendance at the Council meeting regarding any of the attached issues. ATTACHMENTS: Traffic Safety Review for February 2, 2011. Eden Avenue, at the entrance to Our Lady of Grace School, is a collector street with an average Monday- Friday daily traffic count of 6,872 vehicles with an 851h- percentile speed of 28.9 mph. West Frontage Road is also a collector street with an average Monday- Friday daily traffic count of 2,882 vehicles with an 85'h- percentile speed of 34.4 mph. There have been seven reported accidents on Eden Avenue at the entrance to the school from 2001 -2009 (property damage only, no injuries). Five accidents were with other motor vehicles; one with a fence or non - median barrier and one with a tree or shrubbery. Four of these accidents were rear end, one was off road right and one was a sideswipe in the same direction. One accident was marked unknown. The principal of Our Lady of Grace states it is school policy to have all parents use the Eden Avenue entrance to drop off and pick up their children. Parents are instructed to enter off of Eden Avenue and then exit back onto Eden Avenue when leaving. The West Frontage Road is utilized for the school busses only (21 busses). The principal states that the school developed this policy after first consulting with the Edina Transportation Commission many years ago. It was determined that keeping the bus drop off /pick -up separate was in the best interests of safety. The principal states that this policy has been in place for many years and that she could not recall any complaints from the public regarding the drop off /pick -up process. Staff has observed the drop off and pick up process and did not notice any real congestion on Eden Avenue. The process runs very smoothly and takes between 15 and twenty minutes. There is actually less traffic in this area now that the Public Works facility has been moved. Staff also feels that keeping the busses and parents separate is in the best interests of safety. This is also the policy of many of Edina's other schools. Staff has researched records back to 1967 and could not find any same /similar concerns regarding the school. Staff feels that the current policy using the Eden Avenue entrance for parents and the West Frontage Road entrances for busses is a safe and sound policy. Staff recommends the denial of the request to have the parents enter and exit off of the West Frontage Road rather than Eden Avenue. 2. Request for a pedestrian crosswalk crossing Xerxes Avenue at West 56th Street. Traffic Safety Staff Review Page 2 of 3 February 2, 2011 91N in ale e i�oC� REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. III.G. From: Debra Mangen � Action City Clerk Discussion Information Date: February 1, 2011 Subject: Ordinance No. 2011 -02 Regarding City Advisory Boards and Commissions ACTION REQUESTED: Consider granting First Reading to Ordinance No. 2011 -02 regarding City Advisory Boards and Commissions. INFORMATION /BACKGROUND: The Council has recently had discussion regarding attendance, composition and governance of its various advisory boards and commissions. Staff was directed to prepare a draft ordinance for consideration that would encompass the consensus the Council derived from their discussion. Of note, the ordinance would create a new section in the City's Code that would cover all advisory Boards and Commissions, capturing governance policies for use by all. Our attorney has drafted such an ordinance which was sent to the Council for review. The responses received to date have been collectively incorporated into the attached ordinance show by "red- lining ". E. Advisory Role. A board or commission established by the Council ff�a-yF shall not assume the role of an administrative or legislative body. 1500.02 Cooperation of City Officials Subject to Direction of City Manager A. Cooperation of City Employees. All City employees and appointees shall cooperate with boards and commissions established by the Council and shall render all reasonable assistance as directed by the Manager. B. Direction of City Manager. The Manager may make available City staff members to record and prepare minutes of board and commission meetings. Such staff members shall perform only such clerical duties on behalf of a board or commission as provided in the bylaws of that board or commission or as assigned by the chairperson with the consent of the Manager. The Manager may assign additional staff to assist a board or commission. 1500.03 Membership A. Regular members. Regular members of boards and commissions established by the Council shall be adult residents of the City unless otherwise expressly stated by ordinance. Members who discontinue legal residency in the City shall automatically be deemed to have resigned from office as of the date of such discontinuance. B. Student Members. Student members shall be residents of the City and enrolled full time in a secondary school. Student members shall be non - voting. 1500.04 Appointment and Terms of Membership A. Regular Members. Board and commission members shall be appointed by majority vote of the Council and shall serve terms of membership not to exceed three years per term. Each member is eligible to serve two three -year terms, except for members of the Planning Commission, who are eligible to serve three three -year terms. A member in good standing shall serve until a successor has been appointed. B. Student Members. Student members shall be appointed by majority vote of the Council and shall serve terms of membership not to exceed one year per term. C. Resignation and Removal. Members shall serve without compensation and may resign voluntarily by letter or e -mail to the City or be removed by majority vote of the Council or pursuant to subsections 1500.03 or 1500.09. D. Vacancies. Vacancies in eff4ee membership shall be filled by majority vote of the Council for the balance of the unexpired term. E. Term of Appointment to Fill Vacancy. A person appointed to fill a vacancy shall be eligible to serve two (or for Planning Commission, three) full terms in addition to the balance of the unexpired term. 15537303 3 RNK:r01 /27/2011 B. Recording. A board or commission may appoint from its membership a secretary to record and prepare meeting minutes. Minutes so recorded shall be reviewed and approved by the board or commission and a copy forwarded to the City Clerk. In the alternative, the Manager may make available to the board or commission a member of City staff to serve as secretary to record and prepare meeting minutes. C. Distributed to City Council. Official minutes of each board or commission meeting shall be distributed to the Council prior to the first regular Council meeting after approval of the minutes by the board or commission. 1500.09 Attendance Requirements A. Purpose. To assist boards and commissions in fulfilling their purposes and duties and to ensure that they are not prevented from doing so by the repeated absence of their members, the Council hereby establishes an attendance policy for members serving on boards and commissions . B. Removal. Any member of a board or commission established by the Council who fails to attend three consecutive regular meetings, or who fails to attend at least 75% of the scheduled meetings in any calendar year, whether regular or joint work sessions with the Council, shall be deemed to have resigned as a member of the board or commission. C. Exceptions. (1) The requirements of this subsection shall not apply to attendance at special meetings, or of meetings of committees or subcommittees, including committees of the whole, established by a board or commission pursuant to Subsection 1500.05. (2) The requirements of this subsection shall not apply to members of the Housing and Redevelopment Authority of Edina, the Sdina FeuAdatien, the East Edina Housing Foundation or the City Council. D. Annual Review. The Council shall conduct an annual review of the attendance of members of boards and commissions established by the Council. E. Vacancies. The successor to any member of a board or commission who has been removed pursuant to this subsection shall be appointed pursuant to Subsection 1500.04. Section 1501- Human Rights and Relations Commission 1501.01 Policy Statement. It is the public policy of the City of Edina to: A. Secure for all of the residents of the City freedom from discrimination because of race, color, creed, religion, age, sex, sexual orientation, marital status, disability, status with regard to public assistance, familial status or national origin in connection with employment, housing and real property, public accommodations, public services, credit and education. 15537303 5 RNKA I /27/2011 C. Evaluate and monitor the provision of a residential recycling program. D. Evaluate and monitor the provision of a privately provided solid waste program, as well as a reduction in municipal solid waste produced by Edina residents and businesses. E. Evaluate and encourage improvements in air and water quality. F. Promote the establishment of targets for the reduction of greenhouse gas emissions produced by the City's buildings, equipment and operations. G. Educate the public about energy issues, reduction, conservation, reuse, recycling and environmental protection. H. Examine and promote renewable energy options for transportation, heating, and cooling, and other energy uses. 1502.03 Membership. The Commission shall consist of ten regular and two student members. Section 1503 — Community Health Committee 1503.01 Establishment. The Council, acting as the Community Health Board pursuant to Minnesota Statutes 145A and Section 700 of this Code, hereby establishes the Community Health Committee. 1503.02 Purpose and Duties. The Community Health Committee shall study and advise the Community Health Board regularly on community health activities designed to protect and promote the health of the population by emphasizing the prevention of disease, injury, disability, and preventable death through the promotion of effective coordination and use of community resources and by extending health services into the community. 1503.03 Membership. The Community Health Committee shall consist of at east nine regular and two student members. Members shall include, if possible, providers and consumers of health care services. 1503.04 Subject to General Provisions Governing Boards and Commissions. The membership and operations of the Community Health Committee shall be governed by Section 1500 of this Chapter. Section 1504 - Heritage Preservation Board 1504.01 Policy and Establishment. The Council finds that historically significant buildings, sites, structures, objects and districts represent scarce, non - renewable heritage resources that are critical assets for community development; that heritage preservation is an important public 155373v03 7 RNK:r01 /27/2011 Reconstruction. The act or process of reproducing by new construction the exact form and detail of a vanished building, structure, or object as it appeared during a specific period of time. Rehabilitation. The act or process of returning a heritage resource to a state of utility through repair or alteration that makes possible an efficient contemporary use while preserving those portions or features of the property which are significant to its historical, architectural, archeological, or cultural values. Restoration. The act or process of accurately recovering the form and details of a heritage resource and its setting as it appeared at a particular period of time by means of removal of later work or by the replacement of missing historic features. Significance. The heritage preservation value of buildings, sites, structures, objects, and districts that are linked to important historical events or persons, or that represent notable expressions of architecture or engineering, or that have yielded important information about prehistory or history. Survey. The physical search for and recording of heritage resources that result in an inventory of buildings, sites, structures, objects and districts worthy of consideration in City planning. 1504.04 Duties and Responsibilities. The Board shall: A. Advise the Council, Manager, and other City boards and commissions and provide leadership for implementing the heritage preservation chapter. B. Develop and maintain a comprehensive plan for heritage resource preservation to ensure that community development policies and decisions respect the City's heritage and promote stewardship of heritage resources. C. Conduct an ongoing survey of historic buildings, sites, structures, objects, and districts and maintain an inventory of the heritage resources in the City. D. Conduct evaluations to determine the eligibility of heritage resources for designation as Edina Heritage Landmarks. E. Nominate heritage resources for designation as Edina Heritage Landmarks by the City Council. F. Review City permit applications in relation to Edina Heritage Landmarks and make recommendations to the City Planner with respect to issuance of certificates of appropriateness. G. Review and make recommendations to the Planning Commission on development projects that affect properties designated heritage landmarks or determined eligible for designation as heritage landmarks. H. Inform and educate citizens about the City's heritage and the benefits of preservation. I. Develop regulatory and incentive programs that facilitate heritage preservation. 155373v03 9 RNK:r01 /27/2011 D. Heritage Preservation. Review and make recommendations to the Council as to the reports and recommendations of the Heritage Preservation Board regarding preservation of lands and buildings of historical, architectural, cultural, and educational significance pursuant to Subsection 850.20 and Section 1504 of this Code. E. Low and Moderate Cost Housing. Review and make recommendations to the Council as to matters referred to it by the Council relating to the provision of low and moderate cost housing. F. Commercial, Industrial, or Residential Redevelopment. Review and make recommendations to the Council on matters the Council may request relating to major commercial, industrial, or residential redevelopments in the City. 1505.03 Representatives to Zoning Board of Appeals. All members of the Commission except student members are to continue as representatives of the Commission to the Zoning Board of Appeals. Any such representative is authorized to review and report, for or on behalf of the Commission, to the Zoning Board of Appeals on matters coming before the Zoning Board of Appeals. 1505.04 Membership. The Commission shall consist of nine regular and two student members, appointed with due regard to their fitness for the efficient dispatch of the functions, duties, and responsibilities vested in and imposed upon the Commission. 1505.05 Staff. The Planning emission Department shall coordinate staff services, including secretarial, to assist the Commission in its work. The Manager may assign additional City staff as needed. Staff shall keep and maintain a written record of the Commission's actions, resolutions, recommendations and findings which shall be a public record. Section 1506 — Zoning Board of Appeals 1506.01 Establishment. There is continued a separate Zoning Board of Appeals ( "Board ") of the City, to serve as the board of appeals and adjustments pursuant to Minnesota Statutes 462.354, Subdivision 2. 1506.02 Powers and Duties. The Board shall have the power and duty of hearing and deciding, subject to appeal to the Council, the following matters: 1. Requests for variances from the literal provisions of Section 850 of this Code. 2. Appeals in which it is alleged that there is an error in any order, requirement, decision or determination made by an administrative officer in the interpretation or enforcement of Section 850 of this Code. 3. Requests for variances from the literal provisions of Section 1046 of this Code. 155373v03 it RNK:r01 /27/2011 Section 1508 - Art Center Board 1508.01 Establishment. The Council, finding that the encouragement and enhancement of the arts in Edina is vital to the social and cultural well being of the City and its residents, does hereby establish the Art Center Board (the "Board "). 1508.02 Duties. The Board shall: A. Make recommendations regarding the operation of the Edina Art Center. B. Plan and recommend to the Council art activities and programs. C. Develop a long term plan directed towards fulfilling the needs and desires of Edina residents with respect to the arts. D. Recommend programs at the Edina Art Center that are responsive to community desires. E. Periodically report to the Council on matters pertaining to the Art Center and public art in Edina. F. Initiate and oversee fundraising activities that benefit the Art Center and public art in Edina. G. Represent the City at community functions pertaining to the visual arts and with similar bodies and organizations involved with the visual arts. H. Oversee the development and implementation of a public visual arts program in Edina. I. Perform other duties from time to time directed by the Council. 1508.03 Membership. The Board shall consist of ten regular and two student members, not more than three of which may be non - residents. 1508.04 Committees. The Board shall establish and appoint members to a Public Art Committee which shall be charged with establishing and implementing a public arts program in the City. The Public Art Committee shall be chaired by a person who shall be appointed by the Board chair with the consent of the Board. The Board may establish other committees for the purpose of carrying out other Board duties. Section 1509 - Transportation Commission 1509.01 Policy and Establishment. The Council finds that the creation and operation of a street and transportation system is an integral part of the long -term vision for the City. The Council also finds that congestion on the regional roadway system and the failure of that system to accommodate the continued growth in traffic volumes has created and exacerbated traffic volumes, speed and congestion on local streets; that such volumes, speed and congestion are adversely affecting the quality of life of the City's residents; that businesses located in the City 15537303 13 RNK:r01 /27/2011 Section 1511- Construction Board of Appeals 1511.01 Establishment. The Council does hereby establish the Construction Board of Appeals (the "Board ") pursuant to Minnesota State Building Code ( "MSBC"), Chapter 1300.0230, adopted by Section 410 of this Code. 1511.02 Powers and Duties. The Board shall: A. Fulfill the duties imposed upon it by MSBC Chapter 1300.0230. B. Consider appeals from any order, requirement, permit, decision, refusal or determination made by the Building Official or the Sanitarian in the application or interpretation of this Code regulating (i) construction, alteration, moving or demolition of buildings, (ii) the construction, installation, alteration or removal of plumbing, gas piping or equipment, water softening or filtering equipment, (iii) the installation, alteration or removal of electrical wiring and equipment, or (iv) excavations under Section 830. The Board shall not hear any appeal from, nor have any jurisdiction over, actions taken by any official of the City or under Section 470 of this Code, or any section of this Code enforced by means of the procedures set forth in Section 470 of this Code. C. Study and review new types of materials and methods of construction, and advise the Building Official and the Council as to the suitability of alternate materials and types of construction to assist in progressive development of the provisions of the building, plumbing, heating, gas piping, and electrical codes or sections of this Code, and to make recommendations relative to the Codes. D. Study and review from time to time the building, plumbing, heating, gas piping, and electrical codes or sections of this Code and similar code provisions applicable in communities surrounding the City and such other codes as may come to their attention, and recommend to the Council such new legislation as the Board may deem desirable. E. Consider matters referred to the Board by the Council or by the Building Official and make recommendations relative to them. 1511.03 Waiver of Requirements. In considering any appeal, the Board, if not prohibited by State Law, may waive any requirement of any of the Code provisions therein referred to, but only if the reason for such requirement does not exist because of the unusual use, location or type of construction of the structure, or if it is demonstrated to the satisfaction of the Board that the purpose of such requirement is met by other means or methods. The Board, in granting any waiver of water or sewer connections required by Section 445 of this Code, shall 15537303 15 RNK:r01 /27/2011 SECTION 3. This ordinance is effective immediately upon its passage and publication. First Reading: Second Reading: Published: ATTEST: Debra A. Mangen, City Clerk Please publish in the Edina Sun Current on: Send two affidavits of publication. Bill to Edina City Clerk James B. Hovland, Mayor CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Ordinance was duly adopted by the Edina City Council at its Regular Meeting of , 20_, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of 120—. City Clerk 155373v03 17 RNK:r01 /27 /2011 1X�M VEe MEETING MINUTES Regular Meeting of the Edina Planning Commission Wednesday, January 26, 2011, 7:00 PM Edina City Hall Council Chambers MEMBERS PRESENT: Chair Mike Fischer, Jeff Carpenter, Julie Risser, Nancy Scherer, Kevin Staunton, Michael Schroeder, Steve Brown, Floyd Grabiel, Arlene Forrest, Matt Rock and Melisa Stefanik STAFF PRESENT: Cary Teague, Kris Aaker and Jackie Hoogenakker 1. APPROVAL OF THE MINUTES: Commissioner Risser moved approval of the December 1, 2010, meeting minutes. Commissioner Carpenter seconded the motion. All voted aye; motion carried. 11. OLD BUSINESS: Continued discussion on amendments to Edina Zoning Ordinance 850 Chair Fischer reported that the Zoning Ordinance Update Committee was continuing its work on updating Edina Zoning Ordinance 850. Fisher said the first topic of business was the role of the Transportation Commission. Transportation Commission /Traffic /Parking Review Planner Teague briefed the Commission that the intent of the proposed change was to streamline the process by eliminating the Edina Transportation Commission (ETC) from the development review process. Continuing, Teague said that having only the Planning Commission /City Council review traffic and transportation issues on development projects makes the most sense because the both the Planning Commission and Council hold the public hearing, adding a "one stop" review process before each would also eliminates confusion for both the applicant and the public. Planner Teague opened the discussion. Chair Fischer acknowledged that this issue was discussed many times over the past few years. The initial recommendation was to eliminate the ETC from development review; freeing them up to consider future transportation issues and recommending that the Planning Commission /City Council be the bodies that review all development related Traffic /Parking Roviom (Planning Commission role; vF. Transportation Commission role Date II1trOCIUGed: Novernbor 211, 2009 Why on the list: Concern was raised by the Transportation Connnission in regard to the need for their review Of traffic SlUdieS [Or individual projects, The idea was that the Trallsporlation Commission could focus their efforts on larger transportation issues and Studies, rather than review individual projects which could be done; by the Planning Commission. History: The 'l-ransportatios Commission was formed in 2003, rand provides greater locus on the issue of traffic 9011ON-ated by 110",' development. A specific CICIty of the Transportation Coil] nlission is to aClvise the City Council on matters relating to the operation of the local street system with respect to traffic; volumes, congestion, and functional classification. (See the powers and duties of the transportation Commission in the attached CIOCUments.) Decision Points: 'I. Duplication of duties. 2. Streamline the process for developers. Having the Planning Commission consider traffic StUdieS wOUICI I-eClUilZ; one less sleeting to attend for developers, GOI1SUltants and the public. 3. The streamlining of the process WOUICI result in an extra sleeting for staff (city engineer) to attend. Options: 'I. Continue with the existing process with continued review of traffic studies by the Transportation Commission. 2. Recommend that the Planning Con1I71ission review all traffic studies as part of their review of clevelopnlent projects. PLANNING COMMISSION MINUTES S NC VF.M13t h 2.4, '2.009 I OI'IC: hole of the Transportation Conlnlission in development review DATF_- INTh0DUGED: November 211, 2009 DISCUSSION `1'1/2412009 Introduction Planner 'I-eague addressed the Conlnlission and informed them rat a past joint electing with lllc; Transportation Commission it was found there, appears to ho the perception of a diiiAcation of duties hetwe011 the Planning Coll lnlission and the Transportation Conlnlission. The Transportation Commission was formed in 2003 with their plain focus oil the; bigger picture; the daily operation of a sheet and transportation system, and to Also provide r-ldvice to 1.110 City COLlncil Oil talc; impact of new developnlents oil the City's street system. This advisory staters would take the pressure off the Planning Commission when considering development plans that impact City streets. Planner Teague explained the process as it exists today requires that new development proposals are heard by the Transportation Commission and after their review and recommendation the proposal proceeds to the Planning Conlnlission, This process created another step an applicant has to go through. Planner Teague said at this time the Commission needs to clecide if the process should be continued as is, or shoulCI the process be streamlined by removing the Transportation Commission as a step in the development process and have the Planning Commission review all traffic studies as part of their overall review. The Planning Commission would forward their recommenclatiorl on to the City Council for their review and action. Commissioner Brown said in his opinion this is a good question. If the Conlnlission was granted full review authority over traffic studies and fOL.ind during a development review process that more traffic, etc. information was nee:dc:cl the Planning Commission coulCI forward their concerns to the I ransportatiorl Commission and have them rencler all opinion. Concluding, Commissioner Brown noted that Ile served as Planning Commission liaison on the Transportation Conlnlission, and in his opinion the development process WoulCI be strearniined if the Transportation C,onln fission was inlhlcrnentod more as rill advisory board on development projects at the request of Staff, Corilrnissiorl or City Council. Conlillissioiler Schroeder stated 110 is the currc.Jnt Plarinieg Conlnlission liaison to the T"I' nspol- lation Comillission and it appears to him if the. Transportation TOPIC: Transportation Commission role in the Development Review process DATE INTRODUCED: November 24, 2009 Introduction: Chair Fischer explained that at the November 24, 2009, Planning Commission PC) meeting, the Commission discussed the role of the Transportation Commission (TC) in the development review process. Chair Fischer further explained that at that meeting the Commission suggested that the Transportation Commission be eliminated from the development review process unless a specific referral is requested by staff, planning commission or city council. Discussion: Commissioner Risser questioned what would trigger review by the TC. Commissioner Schroeder said he envisions that the Transportation Commission would review projects of a scale sufficient to trigger an environmental review (environmental assessment worksheet, environmental impact statement, alternative urban areawide review), as well as any area of the city subject to a small area plan. Geof Workinger, 5224 Kellogg Avenue and Chair of the TC raised the following questions: 1. Does the Planning Commission see eliminating TC review on all development projects as an important step in streamlining the process? 2. Has the TC provided the Commission /Council quality guidance when reviewing traffic issues; and 3. Is review by both the TC and PC duplication and an overlap of process or does it provide the needed balance? Commissioner Staunton explained that at the joint meeting of the TC and Zoning Ordinance Update Committee (ZOUC) it was mentioned by a TC member that the focus of the TC should be the larger picture, adding it was also mentioned that reviewing every development project at the rnicro -level may be a duplication of effort. Concluding, Commissioner Staunton said the goal of the ZOUC is to streamline the development review process to avoid confusion for the public and the developer. Mr. Workinger clarified he wasn't aware the ZOUC was tackling this issue, adding he is not speaking on behalf of the TC; he is only expressing his opinion. Continuing, Mr. Workinger questioned if the Commission found it helpful that a Action: The Zoning Ordinance Update Committee recommends that the previous recommendation to eliminate the Transportation Commission from the development review process be tabled until sometime in January 2010. Chair Fischer said this will allow the TC time to discuss their role as it relates to development review. Chair Fischer said minutes would be provided to the TC on the discussion this evening. Chair Fischer said if possible a member of the Planning Commission would also attend January's TO meeting. the developer through the process to ensure that the scope of the analysis meets City requirements. Planner Teague said at this time the option of the City "hiring" the traffic consultant is just an idea. Action The Zoning Ordinance Update Committee recommends that the Transportation Commission be eliminated from the development review process unless a specific referral is requested by Staff, Planning Commission or City Council. Consider sending a Planning Commission packet to the Chair of the Transportation Commission. Formal action to take place on January 26t" Topic: Variance Process Review Continued Discussion: January 19, 2011 Introduction Chair Fischer acknowledged that this issue has been before the Committee a number of times, adding there are a number of possibilities for the Zoning Board of Appeals (ZBA): 1. Dissolve the ZBA and have the Planning Commission become the ZBA; 2. Have the City Council be the Zoning Board of Appeals and have the Planning Commission be advisory to the Council for commercial iterns and a ZBA panel for residential items; hold the meetings, and forward their recommendation to the City Council for action. Possibility for variances to be placed on the consent agenda; 3. Keep the existing process; noting that since the ordinance was amended to adopt a PUD process that variances (at the commercial level) would be handled through the existing process. Fischer noted with option 3, the PUD process, that an important point that needs to be clarified would be the time frame of when the variance is heard. Fischer suggested that the variance should be heard after preliminary review and approval and before final review and approval. Committee Members agreed. Continuing, Fischer added that the recent changes to the City ordinance may also impact the number of variances requested. Ms. Aal<er agreed, adding that changes to the ordinance have been done incrementally and it may be sometime before the impact of those changes is realized. Aaker also noted that the recently adopted non- conforming ordinance could also play a role in reducing the number of variances. Mr. Bonneville asl<ed if Edina has an administrative decision process on variances. Planner Teague responded yes and no; adding that all projects are reviewed by staff. 5525 Kellogg Ave. f; x Edina, MN 55424 (952) 922 -8171 sw 182011 14 Jan 2011 ,IV or EDiNA Edina Transportation Commission City of Edina 4801 W. 50th St. Edina, MN 55424 Dear Edina Transportation Commission, Are eompreheinsive and clear plans available for handling transportation disasters within the city? Here are some scenarios that come to mind but are not inclusive: Mode Scenario Air Aircraft crash. HAMAT spill. Rail Train derailment. HAZMAT spill. Highway Extensive closure of a major corridor because of accident or infra- structure failure. HAZMAT spill. Waterway Flooding that disrupts street traffic. HAZMAT spill. Remarks Edina is under flight path of heavy MSP traffic. Pipeline Explosion destroying a Example, gas explosion- large number of homes, at 50th and Halifax disrupting gas flow for' -home heating, and im- pacting street traffic Additionally, if this planning has been done are th'e plans part of the Metropolitan Council's 2030 Transportation Policy Plan? Sincerely, Jo n R. P1otn:icky Appendix A: Glossary Appendix B: 2005 -08 Transportation Improvement Appendix C: Major Transportation Planning Documents Appendix D: Citizen Participation Plan for the Metropolitan Council Appendix E: Demographics Appendix F: Functional Classification Criteria Appendix G: Adopted Corridor Plans Appendix H: Land Use Compatibility Guidelines for Airport and Heliport Noise Appendix I: Highway Interchange Requests: Evaluation Criteria and Review Procedures Appendix J: Park and Ride Guidelines Appendix K: Conformity Documentation of the Metropolitan Council 2004 Transportation Policy Plan to the 1990 Clean Air Act Amendments Appendix L: Funding Options Evaluation Appendix M: Regional Transit Standards Appendix N: Park and Ride Demand Estimation Methodology Appendix O: Methodology for Future ADA Projections I found no area that addresses these issues and no area that wants a plan from each city in the Metro area. The City of Edina has just adopted the Hennepin County 2010 Mitigation Plan and we work with the Hennepin County South Planning Group (Hennepin County, Edina, Eden Prairie, Hopkins, St. Louis Park, Minnetonka, Bloomington, and Richfield) to make sure our surrounding communities are operating under similar policies so we understand how to properly work together under the mutual aid agreements. My goal is to post the Edina Evacuation Map on the City web site sometime this year. The EOP has been updated to comply with the RRC regarding SARA 302 facilities relating to contact information and two evacuation routes from those facilities. Hopefully this addresses your concerns. Sincerely, Michael Nibbe Lt. Edina Police Department Emergency Management Coordinator A. The committee shall adopt rules for the operation and organization of the committee. B. The committee shall conduct meetings and hearings, open to the public upon due notice of the meeting, into such matters as are referred by the Council or City Manager to the committee for evaluation or the conducting of hearings. C. The committee may meet on a monthly basis. D. The committee may review and recommend a five (5) year multi -modal transportation related improvement plan. E. The committee may review and recommend Airport capital development projects. F. The committee may review and recommend transit system routes, rate, financial performance and capital improvements. G. The committee may review and provide recommendation to the Bike and Pedestrian system. H. The committee may review and recommend regional transportation matters. I. The committee may review and recommend road designation. 8.000 Chairperson. The Multi -Modal Transportation Committee shall elect from among its resident members a chairperson who will serve a one (1) year term. This election will be conducted at the first committee meeting held after January 1. 9.000 User Groups Mass Transit and Airport User Groups, consisting of individuals with vested interests in the respective areas may be formed and meet as directed by the City Manager. One (1) city staff member, designated by the City Manager and one (1) Multi -Modal Transportation Committee member shall be present at user group meetings. 10.000 Traffic Advisory Committee The City Manager shall appoint a Traffic Advisory Committee consisting of designated representatives from each of the City departments and divisions. The Traffic Advisory Committee shall be part of the Site Plan Review Commitee as established in Section 10.90. The Traffic Advisory Committee shall review transportation and parking related issues as directed by the City Manager. The City Manager shall file recommendation(s) regarding traffic control and traffic regulation with the Multi Modal Transporation Committee for review and comment prior to City Council consideration. Mankato 2/ 17/ 11 -2 St. Paul Transportation Committee Background At the direction of the Mayor and City Council, the Planning Commission has established a Transportation Committee. The Transportation Committee will advise the Planning Commission on transportation- related plans, policies, and projects. Charge The Transportation Committee will advise the Planning Commission on transportation planning and project decisions, and create a transparent public forum for such discussions. The committee's work will help the Planning Commission better integrate land use and transportation decisions as they relate to zoning, neighborhood and comprehensive planning, and infrastructure investments. The Committee will be asked to: • Implement policies and projects from the recently updated Transportation Chapter of the Comprehensive Plan. Review transportation- related zoning amendments /studies, guide new modal plans, and oversee the work of any transportation issue task forces that may be convened. • Review proposals on large or complex Public Works projects. • Assist in the review of land use recommendations in neighborhood and small area plans to ensure they are consistent with goals to expand multi -modal transportation options, and that any transportation recommendations are consistent with citywide plans and existing systems. • Advise, where needed, on site plans or development concepts to ensure true transportation options. • Review planning or design documents for consistency with "Complete Streets" approach and Universal Design guidelines. • Engage in regional /interagency projects. Coordinate with the regional and federal governments in transportation planning, and provide guidance for priorities on funding opportunities. St. Paul 1