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HomeMy WebLinkAbout1974-05-07 HRA Regular Meeting r � AGENDA Housing and Redevelopment Authority of Edina, Minnesota Tuesday, May 7, 1974, at 7:30 P.M. Edina City Hall 1. Roll Call. 2. Reading and Approval of the Minutes of the Previous fleeting, Held Tuesdav, April 16, 1974. 3. Hearings Upon Individual Request. , A. Presentation of Goals and Objectives. 1.) Edina Chamber of Commerce 2.) 50th & France Business and Professional Association 3.) Wooddale Neighborhood Council 4.) White Oaks Neighborhood Association !� 4. Cornunications. A. By-laws Amendment. B. Election of Assistant Secretarv. C. Determination of Fiscal Year. D. Resolution of Borrowing Agreement with City of Edina. E. Establishment of Bank Account. 5. Pecommendations and Reports. A. Issue Invitations to Consultants. B. Report on City Fidelity Bond. C. 1974 Budget Report. D. Services Agreement with City of Edina. 6. Adjournment. ' r r MINUTES OF THE SPECIAL MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY EDINA, MINNESOTA HELD TUESDAY, APRIL .16, 1974 EDINA CITY HALL Mr. Freeburg, chairman, reconvened the Housing and Redevelopment Authority meeting adjourned on April 8, 1974. 1. Roll Call: Mr. Gary B. Lyall Mr. James W. Nelson Mr. Lawrence W. Rixe Mr. Charles W. Freeburg Mr. William F. Greer Also Present: Mr. Thomas S. Erickson, City Attorney Mr. Greg Luce, City Planner Mr. Warren C. Hyde, City Manager Ms. Lynnae Nye, Secretary 2. Reading and Approval of Minutes of Previous Meeting. Mr. Lyall moved that reading of the minutes of the April 8, 1974, Housing and Redevelopment Authority meeting be waived. Mr. Rixe seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. Motion carried. Mr. Lyall moved the minutes of the Housing and Redevelopment Authority meeting held April 8, 1974, be approved as submitted. Mr. Rixe seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. Motion carried. 3. Oath of Commissioner James W. Nelson. Mr. James W. Nelson signed the written oath. 4. Communications. a. By-laws. The proposed changes to Article II (Officers) were discussed. Mr. Erickson agreed to draw up an amendment to include an assistant secretary and allow either the secretary or assistant secretary to sign contracts, deeds, and other instruments to be entered into or given by the Authority. Mr. Erickson explained a director, as well as an executive director, has been added to Section 5 so the structure of control coincides with the structure of control within the city administration (the director, who will be Mr. Hyde, coincides with the position of city manager, and the executive director, who will be Greg Luce, coincides with the position of city planner). Mr. Lyall questioned the statement in Section 5 requiring the Director and Executive Director be bonded. Mr. Erickson indicated this could be postponed, as 4-16-74 H.R.A. Minutes Page 2 C bonding would come into play only in connection with the handling of funds, tor. Lyall requested this be investigated so that the staff and members involved can be aware of their authority when the time comes. Section 4 of Article III (feetings), was briefly discussed, and was amended so that the director, as well as the executive director, could call special meetings.. Following considerable discussion, Mra Lyall moved the by-laws be approved as presented to the meeting and amended, and ordered that a copy be attached to and made a part of the minutes. Mr. Greer seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, fir, Nelson, Mr. Lyall, Mr. Greer, tor. Freeburg. Nays: None. Motion carried. 5. Recommendations and Reports. a. Contract with the City of Edina. fir. Erickson read and made comments where appropriate. He read the duties and responsibilities of the director, executive director, finance director, engineering staff, planning staff, attorney, and secretary ("Services") as found in the contract. He clarified the finance director and executive director would be responsible to the director, as in the city management, and the planning and engineering staff and secretary would be responsible to the executive director. The duties of the finance director were revised to include preparation of budget recommendations as well as budget revisions. Paragraph "g" (the Secretary) of Section 1 was revised to read ". . . made available from time to time by the Director for use of the H.R.A. . . ." In regard to paragraph "b" (For Services) of Section 3, for. Erickson indicated the base hourly rate would be slightly higher for regular city employees because the H.R.A. would share with the city the responsibility for their holidays and vacation days. He clarified the H.R.A. will reimburse the city for whatever time an employee spends on H.R.A. activities. Mr. Rixe stated the length of the contract should take into consideration the payment schedule, as the H.R.A. could be paying a greater share of the cost of salaried emplovees; the city would be reimbursed, but the employee's time would essentially be given free. Overtime for the secretary and possibly the surveying crews or other employees was discussed. Mr. Erickson was instructed to include a statement that overtime, only as authorized by the director, would be paid. It was generally agreed a shorter term contract would be signed so that the costs incurred over a definite period of time could be determined and reviewed, Mr. Erickson explained the contract could be signed for any duration, and suggested it he in effect until December 31, 1975. Following considerable discussion, 4-16-74 H.R.A. Minutes Rage 3 C contract b effect throug'� December 31, 1975. all present agreed the C'Jri �uC should C' 1... c.i e... Mr. Luce presented a proposed budget for the remainder of 1974 totalling 5401200 and explained that the $101000 for "personal services" has already been �� ►� r 000 would be new funds budgeted, she contractual services in the amount of $20, outside of the existing city budget, the "commodities" in the amount of $1,500 would be new expenses, and the "central services" in the amount of $2,700 exist in the city budget now but would be increased. Mr. Erickson clarified that if it is a redevelopment project, the city can either contribute monies or it can lend monies; if it gives monies, that money would not have to be repaid. In either event, the 1974 monies would have to be made available by an amendme;it to the budget resolution whereby monies would be taken from other funds and made available for this purpose, or the Council would have to conclude that there were excess revenues and then, to the extent of that excess, then could lend or contribute monies. Mr. Rixe expressed concern that he does not have enough insight to be able to pass judgement on what the Authority is committing itself for, but, if the city would contribute what it already has in the budget for this year, then the H.R.A. would not be committing for new funds, except for outside services, until it begins its activities and the budget is prepared for next year. He clarified the H.R.A. would pay for all out-of-budget expenses, with the city contributing the items they already have in this year's budget. Mr. Hyde agreed this might be a reasonable approach. Following considerable discussion; Mr. Erickson summarized that an H.R.A. budget will be presented to the Council with a request for contribution of all costs incurred which the H.R.A. cannot properly allocate to a redevelopment project. The H.R.A. would agree to repay all allocated funds with 5% interest; the city would agree to contribute and lend as requested, making the H.R.A. an item in the budget. A contribution would be made to the extent that the funds could not be allocated. All generally agreed. Mr. Rixe asked why the city council cannot do directly what the H.R.A. is doing. Mr. Erickson answered that the city cannot acquire blighted property and re- sell it to private developers. Tax increment financing was briefly discussed. Mr. Luce explained that, without looking at an individual site, if the value of the whole district is increased to where it is paying more money in taxes per _year, the difference between the present tax revenues and the greater tax amount to be paid in the future is called the tax increment; the real value will be to the whole district. "r. Erickson reiterated that if the contract is to be made effective until December 31, 1975, it would continue thereafter on an annual basis unless sir, months notice is given. If notice is not given, the Council will know the H.R.A. is going to be a budgeted item. He noted the contract must be approved by the Authority and the City Council, but it would not seem appropriate to take it to the Council until it is in a form agreeable to the H.R.A. "r. Lv_ all suggested the contract and a resolution asking for the donated services for. this year be presented to the city council at their next regular meeting. a L-16-74 H.P.A. Minutes page 4 C In reply to Mr. Rixe, Mr. Erickson clarified the contract should terminate r �, rior to the budget �- c ear, so notice should be given p a.. she end of the city s fiscal y , process being underway, which would be six months. Mr. Greer made a motion to adopt the contract with the City of Edina as proposed and read by Mr. Erickson, with the changes agreed upon. Mr. Lyall seconded the :ration, and upon roll call the following voted: Aves: Mr. Rixe, Mr. nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. ?lotion carried. Mr. Freeburg moved Tom Erickson submit the contract to the City Council at their next regular meeting. Mr. Lyall seconded the motion and upon roll call the following voted: Ayes: Mr. Rixe, Mr. Nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. Motion carried. There being no further discussion in regard to the budget presented by Mr. Luce, 'ir. Lyall moved the budget as proposed, with the allocable-loan/non-allocable- contribution provision discussed, be submitted to the city council and approval rea_uested. Mr. Nelson seconded the motion and upon roll call the following voted: Aves: Mr. Rixe, Mr. Nelson, Mr. Lyall, :`r. Greer, Mr. Freeburg. ( Nays: None. Lotion carried. b. '':innesota ITAHRO Conference. Mr. Luce encouraged the Authority members to join the Minnesota chapter O Hous=7 and Redevelopment Officials (NAHRO) , and suggested he and the H.R.A. members be allowed to attend the NAHRO conference 'fay 8-10, in Mankato, Minnesota. Following brief discussion, Mr. Luce agreed to send the available conference information to each member and encourage their participation. Mr. Lvall moved the executive director and at least one commissioner be authorized to attend the NAHRO seminar at Mankato, Minnesota, May 8-10, 1974. Mr. Greer seconded the motion, and upon roll call the following voted: Ayes: Mr. Rixe, I-fr. Nelson, Mr. Lyall, 'fir. Greer, Mr. Freeburg. `+ays: None. Mtion carried. No new business being heard, Mr. Lyall clarified the next H.R.A. meeting would he the regularly scheduled May meeting, after the Council meets and acts on the motions pat forth at this meeting. `;r. Luce suggested he invite a representative of the 50th and France Business and Pro=essional Association, the Wooddale Neigh o^hood Council, and the Edina ChaTb er of Commerce to attend the next H.R.A. meeting to give a brief presentation for bac%around and information purposes for the Authority. Y r. Freeburg moved the executive director invite representatives of the organizations mentioned to attend the next H.R.A. meeting for infor at-on purposes and that this ite. he placed on the agenda for that meeting. Mr. Lyall seconded the notion, any: upon roll call the following voted: w � w 4-16-74 H.R.A. Minutes t. Page 5 Ayes: Mr. Rixe, Mr. Nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. Motion carried. Mr. Luce and Mr. Hyde talked briefly about the Morningside area and the possibility of H.R.A. activities in that district. No further comments being heard, Mr. Nelson moved the meeting be adjourned. Mr. Lyall seconded the motion and upon roll call the following voted: Eyes: Mr. Rixe, Mr. Nelson, Mr. Lyall, Mr. Greer, Mr. Freeburg. Nays: None. Motion carried. Meeting adjourned. Respectfully submitted, Greg Luce, Executive Director I GL:ln 4-30-74 MEMORAIMUM TO: Housing and Redevelopment Authority FRO` : Greg Luce, Executive Director SUBJECT: Agenda Item #{3A: Presentations Attached is a letter which was written to the business associations and Wooddale Neighborhood Council. - sending the letter out, a gentleman from n hlike0tosmake borhood After g would Neighborhood Association called and indicated that he, too, ou presentation. I indicated he was welcome to do so, and would be included in our future correspondence. I have encouraged those people who have called with questions to address themselves to the -corrective issues in which theydiel the in•toosgreat be involved. I certainly hope the V a 50th Street project. of length as to the pros and cons of doino GL:ln 5/2/7'- I 4601 WEST FIFTIETH STREET • EDINA, MINNESOTA 63424 April 22, 1974 927-8861 50th & France Business & Professional Association c/o Mr. Robert Sykes Twin City Federal Savings & Loan 3924 West 50th Street Edina, Minnesota 55424 Edina Chamber of Commerce c/o Mr. Robert Morris 10 Southdale Center Edina, Minnesota 55435 Woodd-il e Neighborhood Association c/o Mr. George C. Adamovich 4010 Bruce Avenue Edina, Hi-nesota 55424 Gentlemen: The Housing and Redevelopment Authority asked that I write you and extend their invitation for you to attend their next regularly scheduled meeting, which is May 7, 1974, at 7:30 P.M. in the Conference Room at the Edina City Hall. The main order of business at that meeting will be a cli. project area and what discussion of the background of the 50th and France pro_ js g add=dons could be made to the existing staff philosophy so as to improve conditions of all concerned. The Housing and Redevelopment Authority is asking for short presentations by one or two representatives of each of the above groups, all of whom have beE= to study the role of the Housing and Redevelopment Authority and, most important, all of whom have established desirable goals and objectives for their area. If t^e Edina staff may be of any assistance, pleas- contact,me as soon as nossible. Please also contact me if you need technical or audio-visual aids for your presentation. I should like to repeat the Housing and Redevelopment Authority is not addressing itself to any "plan", as really no workable plan exists, but is interested only in your goals and objectives. Sincerely, J Grey; Luce Executive Director Housing and Redevelopment Authority GL:ln i t MEMORANDUM TO: Housing and Redevelopment Authority FROM: Greg Luce, Executive Director SUBJECT: Agenda Items PA & B: By-laws Amendment Attached is a resolution as requested by the Authority at the 4-16-74 r.:eet;r amending the by-laws so that an appropriate provision may be made or an assistant secretary and identifying the duties of the assistant secretary. r-- GL:L-1 5/2/74 �t •y PROPOSED FORM OF RESOLUTION TO AMEND BYLA[•1S For Adoption by Commissioners of Edina Housing and Redevelopment Authority RESOLVED, that Section 1 of Article II of the Bylaws of this Authority be, and it hereby is, amended to read as follows: "Section. Officers The officers of the Authority shall be a Chairman, a Vice-Chairman, a Secretary, and an Assistant Secretary." BE IT FURTHER RESOLVED, that Section 4 of Article II of the Bylaws be, and it hereby is, amended to read as follows : "The Secretary shall perform the duties of a secretary for the Authority, and, except when otherwise directed by resolution of the Authority, shall sign, with the Chairman, or, in the Chairman's absence or incapacity, the Vice-Chairman, all contracts, deeds, and other instruments to be entered into or given by the Authority." BE IT FURTHER RESOLVED, that Section 5 of Article II of the Bylaws be, and it hereby is, renumbered Section 6, and that a new Section 5 be, and hereby is, inserted as follows: "Section 5. Assistant Secretary. The Assistant Secretary shall perform the duties of the Secretary in the absence or incapacity of the Secretary, including the execution, with the Chairman or Vice-Chairman, of all contracts, deeds, and other instruments to be entered into or given by the Authority; and in case of the resignation or death of the Secretary, the Assistant Secretary shall perform the duties of the Secretary until such time as the Authority shall select a new Secretary." PROPOSED FORM OF RESOLUTION AUTHORIZING ACCEPTANCE OF CONTRIBUTIONS AND LOANS BY THE CITY OF EDINA AND EXECUTION OF LOAN AGREEMENT WITH CITY OF EDINA For Adoption by Commissioners of the Edina Housing and Rehabilitation Authority RESOLVED, That this Authority obtain funding of its 1974 budget for its redevelopment projects from the City of Edina by means of contri- butions from and loans by the City of Edina to this Authority; that all funds not properly allocable by this Authority to a redevelopment project and included ��: .. its public redevelopment costs shall be accepted as a contribution by the City of Edina, and all funds which are so allocable and included within this Authority's public redevelopment costs shall be accepted as a loan by the City of Edina; that the Chairman and Secretary of the Authority are hereby authorized and directed to enter into a loan agreement with the City of Edina providing for the borrowing by the Authority from the City of all sums received by the Authority from the City during the calendar year 1974, and which are properly allocable to redevelopment projects and included within the public redevelopment cost of the Authority; said agreement to further provide that all funds which are so allocable and included shall bear interest at the rate charged by Edina for interest on special assessments levied by Edina as of the date said moneys are disbursed to the Authority; that the funds borrowed, with interest, shall be repaid to Edina out of the funds received by the Authority from its redevelopment projects; and that none of the moneys so borrowed shall be used in public housing projects as defined in the Minnesota Housing and Redevelopment Act; and which loan agreement shall contain such other and additional terms and conditions, not inconsistent with or contrary to this resolution or to applicable statutes and ordinances, as the Chairman and Secretary shall deem necessary or desirable. r' C PROPOSED FOMI OF RESOLUTION For Adoption by Commissioners of Edina Housing and Redevelopment Authority BE IT RESOLVED, that this Authority establish an account for the deposit of its funds with the First. Edina National Bank; that checks drawn on the account must be signed by the Director or Executive Director and the Chairman or Vice-Chairman of the Authority; that the Secretary is hereby authorized to prepare and certify, in the form attached as Exhibit A to the minutes of this meeting, the standard form of resolutions required by such bank to evidence the authority conferred by these resolutions, which resolutions are hereby incorporated and adopted by reference. i Z2-S! t3e�:10-60 wt G oRpO Fl..0 TE ��l.J -e-r,vo=� o1 • h`�-,�soLUTIO1 l,� Con Missioners of the THIS IS TO CERTIFY: That at a meeting of the kid"={fir Oln (herein sometimes HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, = 1 ca e corpora ion (Insert name of corporation) duly held on 19 74 , the following resolutions were adopted: First Edina National Bank RESOLVED, That this is hereby designated as a depositary for the funds of corporation to open orocontinue an account person hereinafter named is hereby authorized for and on behalf of Po lied b said Bank containing with said Bank and toe officers or otherrpersonsh ereinaftertu a nk signare card or named andassenti g to said Bank's Rules .and, specimen signatures of Regulations Governing Bank Accounts, and that to endorse or cause se to b eendorsed=and tordeposi torscause to authorized for and on behalf of this corporation t or be deposited in such account or accounts from time to time checks, drafts and other Instruments and funds payable to or held by this corporation. and RESOLVED, That checks, drafts and other withdrawal coil orders now any and with rsaid Bank may instructions of any ch?:Pier �:ith respect to funds of Po of the following: be signed by any (I�—°n=--or„moo„) Vice—Chairman, Chairman, or WILLIAM F. GREEK CHARLES W. FREEBURG , owin Executive Director, an any one o t e o g' Director, or nd said Bank is hereby fully authorized to pay and charge to such account or accounts any checks, drafts and -her withdrawal orders so signed, and to honor any directions t instructions inuring individual benefitpof any o� to the individual order of or deposited to the individual account o or g of the foregoing officers or persons. r^ T 6. (Insert"one"or Pres. Treas.V ice Pres. time to borrow hereby is or are authorized, for and on behalf o mcorpc suchratetor rates of interest and upon such terms s money from said Bank in such amounts, for such ti he or they may see fit; to execute and deliver not or other ev1 es of indeaacdorsotherwise hypothecate to said and extensions and renewals thereof; to , assign, transfer, mortgae, o Bank any bills receivable, accou contracts, warehouse receipts, bills o ng, stocks, bonds, chattels, real estate or other property 0 is corporation as security; to give guaranties and othe dertakings to said Bank: to discount with sue: ank bills receivable of this corporation an dt�oticehofidisho norcdand to nd extensions hoeze With respec- -_-reto and to .waive demand, presentment, protest and z _ye. to any and all other things at any time or from time to tL e in connection with any of the o ing RESOLVED,'That said Bank shall be entitled to rely upon a certified copy of these resolutions until written notice of modification or rescission has been furnished to and received by said Bank. IN WITNESS WHEREOF, I have hereunto subscribed my name and affi7 ed the seat of said corporation May . 19 this day of Secretary rt:P4c by hnr3Z.-;rxx Commissioner. Affix Corporate Seal) C MEMORANDUM TO: Housing and Redevelopment Authority FROM: Greg Luce, Executive Director SUBJECT: Fidelity Bond Pursuant to the Authority's request, I have talked with Jerry Dalen (City Finance Director) and he has assured me that all city staff members are covered up to $50,000 under our fidelity bond. e GL:ln Enc. 4/25/74 AGREEMENT THIS AGREEMENT, entered into as of this day of , 1974, by and between the Housing and Redevelopment Authority of Edina, Minnesota (hereinafter called "H.R.A.") , and City of Edina, a municipal corporation organized and existing under the laws of the State of Minnesota (hereinafter called "Edina") , WITNESSETH: WHEREAS, the H.R.A. desires to engage Edina to render certain technical advice and assistance in connection with the activities and projects of the H.R.A. , NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein set forth, the H.R.A. and Edina do hereby agree as follows: 1. Scope of Services To Be Supplied by Edina: Edina shall furnish to the H.R.A. all necessary services required by the Authority and as called for by the Authority, including, but not limited to, furnishing the services of a Director, an Executive Director, Finance Director, Engineering Staff, Planning Staff, Attorney, and Secretary (all hereinafter called "Services") , and related equipment as below described and referred to (all hereinafter called "Equipment") . a. The Director shall be the Manager of Edina. He shall have responsibility for the general supervision of the projects of the H.R.A. and supervision of the personnel of Edina who are to furnish services to the H.R.A. pursuant to this agreement. He shall perform, or have performed, such activities as the H.R.A. shall from time to time reasonably request. He shall be responsible for the care and custody of all funds of the H.R.A. and for the deposit thereof. in the name of the H.R.A. in such bank or banks as the H.R.A. from time to time shall designate; for the keeping of regular books of accounts showing receipts and expenditures: for rendering to the j H'R.A. , at each regular meeting of the H.R.A. , of an account of the income and expenses of the H.R.A. for the then prior month; for rendering of such additional financial and other reports as the H.R.A. from time to time shall request. b. The Executive Director shall be 'that person in charge of the Planning Department of Edina. He shall perform all duties required by the Director, including, but not limited to, the following: coordinating and supervising all aspects of the planning and development of projects of the H.R.A. , including work of and between consultants, contractors, and other employees of Edina who are to provide services to the H.R.A. pursuant to this agreement; supervising and coordinating with, answering and acting on requests of, and meeting with representatives of, other units of government; meeting with and counseling local community groups and residents; acting as assistant to the Secretary of the H.R.A. , including keeping of the records of the II.R.A. , acting as secretary at meetings of the H.R.A. , recording all votes, and keeping the seal of the A.R.A. ; and all other duties properly and reasonably requested by the Director. c. The Finance Director shall be the Finance Director of Edina, and shall perform all duties required by the Director, including, but not limited to, the following: Preparation and maintenance of all financial books and records, and supervision of the disbursements of funds; preparation of at least monthly reports reflecting income and expenditures; preparation of recommendations for a budget and budget revisions, internal audits, and other checks and revisions of the financial status of projects; maintenance of all payroll, related accounts, including documentation of amounts to be billed under the terms of this contract; and all other duties necessary to the financial administration of the Authority and its projects. d. The Engineering Staff shall consist of the Engineer of Edina and his staff, and shall perform all duties required by the Director, including, but not limited to, the following: All engineering work necessary to the ti.mcly and successful completion of all work needed in conuecLion with Authority projects and not contracted for by the Authority with other engineering consultants or contractors; coordination of all engineering work; public works -2- recommendations; review of plans and specifications for project improvements prepared or submitted by consultants or contractors; preparation of plans and specifications for all public improvements in projects; and review and recommendation on all plans as they may relate to streets, highways, sidewalks, alleys, utility services, and construction techniques. e. The Planning Staff shall consist of the Planning Staff of Edina, and it shall perform all duties required by the Executive Director, including, but not limited to, the following: All planning work necessary to the timely and successful completion of all Authority projects; coordination of all planning work; and review and recommendation on all plans as they relate to land use, land controls, and other general planning activities. f. The Attorney shall be the Attorney of Edina, and his assistants, and shall perform all duties required by the Director, including, but not _limited to, the following: All legal work necessary to the timely and successful completion of the projects of the Authority; drafting and reviewing contracts; rendering legal advice and opinions on matters relating to the projects, when required by the H.R.A. ; attending meetings of the H.R.A. ; and assuring that their activities in relation to the proje,c.ts' activities are in conformance with local, state, and federal law. g. The Secretary shall be any one of the secretaries made avail- able from time to time by the Director for use of the H.R.A. from the personnel of Edina and shall perform all duties required of the position, including, but not limited to, the following: Taking of dictation; doing typing and filing for any of the Authority's administrative staff; taking minutes and keeping records of meetings of the Authority, public hearings, and staff meetings as required by the Director or Executive Director; and any other secretarial work necessary to the timely and successful completion of the Authority projects, as required by the Director or Executive Director. h. Lquipment shall include office space, supplying of normal daily business postage and office supPlies, iIse of teleplhone and t l cgraph and reproduction equipment, car expense, travel expense, and such other items i -3- r w as from time to time may reasonably and properly be needed by the Authority and as Edina may then agree to provide. 2. Time of Performance; Duration of Agreement: This agreement shall commence as of April 8, 1974, and shall continue until December 31, 1975, and shall continue thereafter on a year-to--year basis unless and until terminated by either party hereto by notice given to the other on or before June 1, of any year, and this agreement shall then terminate at the end of the calendar year in which such notice is given. 3. Compensation to Edina: a. Payment. H.R.A. shall pay Edina for all Services and Equipment furnished to the H.R.A. Such payments shall be made monthly for all Services and Equipment furnished by Edina during the previous month, and shall be made within thirty (30) days after receipt by the H.R.A. of a statement fro-in Edina for the month for which payment is to be made. b. For Services. The amount to be paid by the H.R.A. to Edina for services shall be the total hours of Services actually rendered each month to the H.R.A. by each employee of Edina times the Hourly Rate for each such employee, said Hourly Rate to be determined as follows: (i) The Hourly Rate shall be the Total Annual Compensation of that employee divided by the Base Hours for that employee; (ii) The Base Hours shall be the minimum number of hours to be worked by each Edina employee as established from time to time by Edina, less the hours included for paid vacations and holidays; (iii) Total Annual Compensation shall be the annual compen- sation for such employee as established by Edina from. time to time, plus Edina's contribution for health, life, and disability insurance, and Ed_ina's contribution for retirement and other benefits: (iv) No charges, over and above the Hourly Rate, shall be made to or payable by the H.R.A. for overtime work of Edina employees except such overtime as is approved in -4- r advance by the Director. Such overtime as is so approved shall be charged to and paid by the H.R.A. at one and one-half (1-1/2) times the Hourly Rate for that employee; (v) In no instance shall the total amount paid by the H.R.A. to Edina during any month for any employee exceed the actual cost to Edina of that employee for that month, it being agreed that, for purposes of this subparagraph (v), "cost" shall include Total Annual Compensation and the cost to Edina of vacations and holidays for that employee. c. For Equipment. (1) Three Hundred Dollars ($300) per month for office space, including use of typewriters, telegraph and telephones, reproduction equipment, lavatories, and lunch room, and supplying of normal daily business postage and office supplies. (2) A sum per month equal to Twelve Cents ($.12) times the number of miles the Edina motor vehicles are driven in connection with H.R.A. activities. (3) For items other than those set out at (1) and (2) of this paragraph 3.c. , the amount per month to be paid shall be agreed upon in writing by Edina and the H.R.A. before Edina shall be obligated to furnish or supply such items and before the H.R.A. shall be obligated to obtain them from Edina. (4) In the event this Agreement begins or ends on a day other than the first day of a month, the payments for office space for that month shall be prorated' and be paid _on1v for that portion of t:hr-. month during which this Agreement is in force. -5- d. Attorney. The fees of the Attorney will be based upon the then prevailing hourly fees charged to Edina times the number of hours services have been rendered to the H.R.A. e. Travel. No travel expenses outside of the Minneapolis- St. Paul Metropolitan area shall be charged to or paid by the H.R.A. unless the Chairman or Vice Chairman of the H.R.A. has consented thereto in writing in advance of the expenses being incurred. If so consented to, only actual out-of-pocket expenses for travel, food, and lodging shall be reimbursed by the H.R.A. , but not to exceed the then applicable daily expenses allowed by Edina. 4. All notices or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to any officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope with registered or certified mail posta&e prepaid thereon addressed to the parties at the following addresses: To Authority: 4801 West 50th Street Edina, Minnesota. 55424 To Edina: 4801 West 50th Street: Edina, Minnesota 55424 Attention: City Manager Such addresses may be changed by either party upon notice to the other party given as herein provided. IN WITNESS WHEREOF, the Housing and Redevelopment Authority and Edina have executed this Agreement as of the date first above written. HOUSING & REDEVELOPMENT AUTHORITY by (SEAL) Its Chairman and Its Secretary CITY OF EDINA by Its Piayor and Its Manager -6- :�-s�,.���r..--s.-�:.i,� — _�.._z�arm�s.�aea.�r.`y-urs•>wr.:�. :.-�a::.:m�mcm.�r*.nc-rrics�••.:.ss�r.-- - s.•..a°..r:aa:..m..ss., varm:.as..:saQr,..:.w....��..r.:...,...:,. +`�=..r.�.,-r...:.....,.,....�..i 50th France Redevelopment JAN FEB M MAR APR MAY JUNE JULY AUG SEP OCT INJV � DE'-'.-. Ac_...�......_'.'.._i.•._�i:-;:.s::ric.e.sc.x:_::,�i.r.:;;.an:3s:a+a.�ry._ -��:a�.c.:1.::�: � ...:.:: �...-:..-- _--�.,.........-.. ,..�.....�. - .acv.... .d:+v.taua�n.nv�se •r�"7ruw+.r Complete Feasibilitv Plan y � I �i I !. L Jy _ e;.su3:vr.es^.�:�aua.�.ran.:a�amt� •,•••�_�...,•� n::e-+e� :�:av��' - � r Interview Consultants of�r.]RrO�sYL�IFSt:csecaa�+z.La4tasvrrr:aG„�.•••S:dYar'aiaessrala3s'..,•�a'i.msu�`ex:x�, DG: :+c..l�l:� mil.�+tY�:�uuc '^•.• ams.- _=ev1.� -x ssx-.at.,iH� ::ass.- .'.: :{ a¢=w(Y mwe:. ,� .+� � �-:•6 Hire Consultants H.R.A. Mid-Plan Pre�-,entation � - _ +.til.Stti:iidi.. --•Y�ffiG tb• � ca .. ..�,.. _....-� �:.EY�Z.': 9¢' 'SUi:!i "i•3T+-�G'.�. .:Y^a�:� ata: - . MM-Plan Public Presentation I �! H.R.A. Plan Presentation c � Put;lic Plan Presentation �_ F T7" I T Final Draft Corn f . Flan Completion � � • '� Final Review by H.R.A. r f H.R.A. Submits Plan Planning Commission Council Approves Plan H.R.A. Requests Freeze k i Countv Freezes Taxes F-T- I 1 i i i / Commissioner Charles W. Freeburg was placed in nomination for the 4 office of Chairman. There appearing to be no other nominations, Commissioner Freeburg was declared elected, by unanimous vote, to the office of Chairman of the Authority. Commissioner Freeburg then entered upon his duties as Chairman and presided at the meeting. Commissioner William F. Greer was placed in nomination for the office of Vice-Chairman. There appearing to be no other nominations, the Chairman announced that a vote would be in order. A vote being taken, it was found that Commissioner Greer had been duly elected, by unanimous vote, . to the office of Vice-Chairman of the Authority. Commissioner Lawrence W. Rixe was placed in nomination for the office of Secretary. There appearing to be no other nominations, the Chairman announced that a vote would be in order. A vote being taken, it was found that Commissioner Rixe had been duly elected, by unanimous vote, to the office of Secretary of the Authority. Commissioner Rixe then entered upon his duties as such Secretary. The Chairman then read the call of the meeting and a certificate of -service thereof, which were ordered spread upon the minutes, as follows : NOTICE OF MEETING Edina, Minnesota April 5, 1974 TO: Gary B. Lyall Charles W. Freeburg James 14. Nelson Lawrence W. Rixe William F. Greer You and each of you are hereby notified that I have called a meet- ing of the Housing and Redevelopment Authority of Edina, Minnesota, to be -2- held at the City Hall in. the City of Edina, Minnesota, at 7:30 o'clock p.m. on the 8th day of April, 1974, for the purpose of organizing said Housing and Redevelopment Authority, adopting bylaws and a seal therefor, electing officers, and to take such other action concerning the organization of said Housing Authority as the members thereof may determine. /s/ Warren C. Hyde Manager I hereby certify that I caused the above and foregoing notice to be co�nunicated to each of the Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota. Dated: April 5, 1974. /s/ Warren C. Hyde Manager CONSENT TO MEETING We, the undersigned Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota, hereby accept service of the foregoing call of r.eeting, waiving any and all irregularities in such service and such call, -3- and consent and agree that said Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota, shall meet at the time and place therein mentioned, and for the purpose therein sta d. JGaiy`B. L all A. J Ch-'rles W. Freeburg 47AI < Lawrence W. 'xe William F. Greer There were then presented to the meeting certified copies of the following documents: A resolution passed by the City Council of Edina, Minnesota, on the 4th day of February, 1974, providing for a hearing to determine the need for a Housing and Redevelopment Authority to function in Edina, Minnesota; A resolution passed by the City Council of Edina, Minnesota, on the 4th day of March, 1974, determining the need for a Housing and Redevelopment Authority in Edina, Minnesota; A Certificate of Appointment by the Mayor of Edina, Minnesota, of the Commissioners of said Authority; -4- A resolution passed by the City Council of Edina, Minnesota, on the lst day of April, 1974, approving the appointment of the Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota.. It was directed that said documents be filed in the records of this Authority, immediately preceding the minutes of this meeting. The following resolution was then introduced by Commissioner Freeburg, read in full by the Chairman, and considered: ' RESOLUTION NO. 1 BE IT RESOLVED BY THE COKMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA: That the Housing and Redevelopment Authority of Edina, Minnesota, be and it hereby is organized pursuant to the Municipal Housing and Redevelop- ment Act of Minnesota, and is now authorized to transact business and exercise its powers in its area of operation as defined in said act. After discussion of the resolution, Commissioner Freeburg moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Lyall. The question. being put upon the final adoption of said resolution, the roll was called with the following result: Yeas: Lyall, Freeburg, Rixe, Greer. Nays: None. The Chairman declared such motion carried and the resolution finally adopted. The Commissioners then reviewed and discussed the bylaws proposed for adoption by the Authority. After considerable discussion, the Edina Attorney was directed to make a number of changes in the bylaws and to resubmit them for review and approval at the April 16, 1974 meeting of the Authority. -5- A corporate seal, in the form of a circle and bearing the name w of the "Housing and Redevelopment Authority of Edina, Minnesota" and t containing the year of its organization, was then j;;—milted to t11C [1lCCL ing. The following resolution was then introduced by Commissioner Freeburg, read in full by the Chairman, and considered by the Authority: RESOLUTION N0. 2. BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA: That the seal submitted to this meeting is hereby adopted as the It seal of this Authority and the Secretary of this Authority is hereby. ti / authorized and directed to imprint said seal on the margin of the minutes opposite this resolution. r After discussion of the resolution, Commissioner Freeburg moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Greer. The question being put upon the final adoption of said resolution, the roll was called, with the following result: Yeas: Lyall, Freeburg, Rixe, Greer. Nays: None. The Chairman declared such motion carried and the resolution finally adopted. It was moved and seconded that the meeting adjourn to April 16, 1974, at 7:30 P.M. , at 4801 wrest 50th Street, Edina, Minnesota. The motion carried. Chairman Secretary -6- BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Housing and Redevelopment Authority of Edina, Minnesota". Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be at 4801 West 50th Street in the City of Edina, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice-Chairman and a Secretary. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds and other instruments to be entered into or given by the Authority. At each meeting the Chairman shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice-Chairman. The Vice-Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice-Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary. The Secretary shall perform the duties of A Secretary for the Authority, and, when authorizedi; 2nd directed by resolution of the Authority, shall sign, with the Chairman, all contracts, deeds and other instruments s ruments to be entered into or given by the Authority. Section 5. Director and Executive Director. The Authority may appoint and employ a Director and an Executive Director. The Director shall have responsibility for the general supervision of the projects and personnel of the Authority, including the Executive Director, subject to the direction of the Authority. The Director also shall be responsible for the care and custody of all funds of the Authority and for the deposit thereof in the name of the Authority in such bank or banks as the Authority from time to time shall designate. The Director shall be responsible for the keeping of regular books of accounts showing receipts and expenditures and shall be responsible for the rendering to the Authority, at each regular meeting of the Authority, of an account of the income and expenses of the Authority for the then prior month. He shall also be respon- sible for the rendering of such additional financial and other reports as the Authority from time to time shall request, including an annual budget for approval by the Authority. The Executive Director 'shall be responsible for the execution of the planning and development of projects of the Authority, shall act as an assistant to the Secretary, shall keep the records of the Authority# shall act as secretary of the meetings - of the Authority and record all votes, shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties properly and reasonably requested by the Director. He shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized, to be executed by the Authority. -2- The Director and Executive Director shall each give such bond for the faithful performance of their respective duties as the Authority may determine. The Director or Executive Director shall sign all orders and checks for the payment of money and shall pay out and disburse-such moneys-under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall also be countersigned by the Chairman or the Vice-Chairman. The compensation and terms and conditions of employment of the Director and Executive Director shall be determined by the Authority. No Commissioner of the Authority shall be eligible to be employed as the Director or Executive Director. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority, or these bylaws, or the rules and regulations of the Authority. Section 7. Election of Officers. The Chairman, Vice-Chairman and Secretary shall be elected at each annual meeting of the Authority from among the Commissioners of the Authority, and each shall hold office until the next succeeding annual meeting and until his successor is elected and has qualified, unless he shall sooner resign, be removed or otherwise disqualified to serve. Section 8. Vacancies. Should the office of Chairman, Vice-Chairman or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment I -3- e..,- of M,'_nnPsota, subject to and pursuant to the applicable laws of the State of Minnesota. Such personnel shall have such authority and perform such duties as the Authority from time to time shall determine. ARTICLE III — MEETINGS Section 1. Annual Meeting.. The annual meeting of the Authority shall be the first regular meeting of the Authority in January of each year. Section 2. Regular Meetings. Regular meetings shall be a without notice at the regular meeting place of the Authority on the first Tues— day of each month, at 7 .30 o'clock p.m. unless the same shall be a legal holiday, in which event said meeting shall be held on the next succeeding Tuesday. Section 3. Regular Meeting Place. The regular meeting place of the Authority 'shall be at the address of its offices as set out in Article I, , Section 3 hereof. Section 4. Special Meetings. Special meetings of the Authority may be called by the Chairman, any two members of the Authority, the Director., or the Executive Director, for the purpose of transacting any business designated in the call. The call for a special meeting shall be delivered personally to each member of the Authority not later than two (2) days prior to the date of such special meeting, or shall be mailed to the business or home address of each member of the Authority at least three (3) days prior to the date of such special meeting. Piotice of such special meeting need not be given to any member who shall be present at such meeting. At such special meeting no business shall be considered other than that designated in the call; but if all of the members of the Authority are present at a special meeting, it shall be a legal meeting even though no notice thereof was given, and any and all business may be transacted at such special meeting. Special meetings shall be held in the regular meeting place of the Authority. Section 5. Quorum. The powers of the Authority shall be vested in the Commissioners thereof from time to time in office. A majority of the Commissioners shall constitute a quorum for the purpose of- conducting,tthe business and exercising the powers and functions of the Authority, and for all other purposes, and action may be taken by the Authority only upon the vote of a majority of all of the Commissioners; provided, that less than a quorum may adjourn from time to time until a quorum is obtained. Section 6. Order of Business. At the annual and regular meetings of the Authority the following shall be the order of business: 1. Roll call. 2. Reading and approval of the minutes of the previous meeting. 3. Public hearings of which notice has been given as required by law. 4. Award of contracts. 5. Hearings upon individual request. 6. Communications, including petitions. 7. Recommendations and reports by officers, Director, Executive Director, employees, and advisory committees. 8. Accounts and claims against the Authority. 9. Adjournment. -5- Section 7. Resolutions. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 8. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. Section 9. Public Notice of Meetings. The Authority shall give public notice of its meetings whenever feasible, by publication of its then next meeting agenda, or posting of such agenda in a conspicuous place at its regular meeting place, but failure to give such notice shall not make void any such meeting, nor any action taken thereat. ARTICLE IV - COMMITTEES The Authority may, from time to time, appoint such committees as it deems appropriate to assist it in carrying out its powers, duties and functions. All such committees shall be advisory only to the Authority. Members of such committees need not be members of the Authority but shall be residents of the City of Edina. All members of such committees shall serve at the pleasure of the Authority. Each such committee shall exist for such period and perform such activities as the Authority, from time to time, shall determine. ARTICLE V - AMENDMENTS The bylaws of the Authority may be amended at any meeting of the Authority but shall be amended only with the approval of a majority of all of the Commissioners. -6-